Auxiliary Programs Coordinator

Auxiliary Programs Coordinator

REPORTS TO:

Director of Auxiliary Programs

POSITION STATUS:

Full-Time, salaried non-exempt employee.

SCHEDULE:

40 hours a week, Monday-Friday. Hiring for a start of August 10, 2026.

SALARY:

$53-58,000 annually

SUMMARY OF POSITION
Short-Term Auxiliary Programs Coordinator assumes the responsibility to plan and manage the Extended Day programs with the assistance of the Director of Auxiliary Programs and the Assistant Director of Auxiliary Programs. The Program Coordinator also supports the Director and Assistant Director with the administration, management, and supervision of the Summer and other Auxiliary Programs. The coordinator will also support the school by filling in for supervision duties or classroom assistance if needed when Auxiliary Programs are not taking priority. Ideal candidates will be highly motivated, organized and detail-oriented professionals with interest or experience in youth development or after-school programs.

PRIMARY DUTIES AND RESPONSIBILITIES

Coordination of the Enrichment Class program development at FASPS: seeking out and onboarding new vendors, maintaining positive relationships with vendors, managing current program and supporting decision‑making therein.

Assist the Director with general administrative and clerical duties, including sitting at the front desk.

Coordination of marketing and communication of Extended Day, Summer, and other Auxiliary Programs to the internal FASPS community.

Preliminary review of invoices related to Extended Day.

Observe enrichment classes and provide feedback to vendors as necessary.

Be an active leader in developing positive staff and program participant culture.

Collect and review registrations and manage the entry of registration data into the database.

Answer parent emails and phone calls in a courteous and professional manner, maintain appropriate communication standards and documentation.

Manage and track after school attendance for all programs.

Create and update snack menus in compliance with DCYF standards.

Order and maintain inventory for all program supplies including playground equipment and snack.

Support the Assistant Director with maintaining DCYF licensing compliance records and communicating with staff regarding their required training.

Substitute for Extended Day staff during the day or after school as needed.

Undertake other program-related and administrative tasks as assigned by the Director.

Understand and support FASPS’ mission, vision, and core values and promote a positive image of the school.

REQUIREMENTS/QUALIFICATIONS

Bachelor’s Degree or equivalent

Excellent written and verbal communication skills

Detail oriented

Previous experience working with children in a school or childcare setting

Computer competency with extensive knowledge of Outlook, Excel, Word, Power Point and others

Previous project management experience (or an equivalent) is a strong plus, but is not required

Proficiency in French (listening, writing, and speaking) is a strong plus but is not required

REQUIRED SKILLS

Strong interpersonal and organizational skills

Demonstrate flexibility and problem-solving skills

Ability to take and follow instructions

Ability to oversee a project from start to completion

Ability to work collaboratively in a team environment

Demonstrate responsibility and punctuality

Strong rapport with children and good classroom management skills

Ability to adapt cheerfully to changing priorities

Ease within a fast-paced work environment

PHYSICAL REQUIREMENTS AND WORK ENVIRONMENT

Occasionally lift up to 20 pounds

Generally work in standard office conditions and environment, but may also work in the classroom and outside on the playground

May work at desk and computer for extended periods of time

May stand for extended periods of time

TRAINING REQUIRED FOR THE POSITION
if not current, will be done at the school’s expense

WA State Food Handler’s Permit

First-Aid/CPR

HIV/Bloodborne Pathogens

STARS 30-hour Child Care Basics Course (within first 6 months of hire)

BENEFITS AND COMPENSATION
Salary dependent on experience, please include your salary requirements in your application. Sick days, personal days and vacation are included in benefits package. Medical and retirement benefits are included within the benefit package.

SCHEDULE
Daily hours may vary but generally from 9:00-5:30 or from 10:00-6:30.

APPLICATION
To be considered, you must send a cover letter describing your interest in and qualifications for this position, a resume, and three professional references to Ren Keller, Director of Auxiliary Programs. Applications that do not include these three items may not be considered for the position. No phone calls please.

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