Internal Communications Specialist

Internal Communications Specialist
Core Responsibilities

Draft, edit, proofread, and distribute internal employee communications.

Coordinate the company's weekly employee newsletter from content collection through publication.

Prepare executive communications including emails, announcements, reminders, and leadership messaging.

Build and maintain intranet pages, upload content, embed hyperlinks, and publish announcements.

Monitor employee communication channels and shared mailbox requests.

Route employee inquiries to the appropriate subject matter experts ("air traffic control" for communications requests).

Support HR communications including:

Benefits reminders

Performance review communications

Employee engagement messaging

Return-to-office updates

Coordinate quarterly town halls by collecting employee questions and routing them to leadership.

Ideal Candidate Profile
This role is best suited for someone with 2-3 years of experience in internal communications, corporate communications, marketing, or public relations who enjoys writing, editing, and coordinating communications. They should be comfortable learning new technology, possess strong business judgment, and thrive in a fast-paced environment where priorities can shift quickly. The ideal candidate is proactive, organized, and understands how to communicate professionally while knowing when to escal[...] issues to leadership.

Nice-to-Haves
MangoApps

Systems / Tools Used
MangoApps, MS Office Suite, SharePoint, CoPilot

Equal Employment Opportunity
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com.

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

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