Internal Communications Specialist

Position Title: Internal Communications Specialist

Core Responsibilities / Day-to-Day

Draft, edit, proofread, and distribute internal employee communications.

Coordinate the company's weekly employee newsletter from content collection through publication.

Prepare executive communications including emails, announcements, reminders, and leadership messaging.

Build and maintain intranet pages, upload content, embed hyperlinks, and publish announcements.

Monitor employee communication channels and shared mailbox requests.

Route employee inquiries to the appropriate subject matter experts ("air traffic control" for communications requests).

Support HR communications including:

Benefits reminders

Performance review communications

Employee engagement messaging

Return-to-office updates

Coordinate quarterly town halls by collecting employee questions and routing them to leadership.

Ideal Candidate Profile
This role is best suited for someone with 2-3 years of experience in internal communications, corporate communications, marketing, or public relations who enjoys writing, editing, and coordinating communications. They should be comfortable learning new technology, possess strong business judgment, and thrive in a fast-paced environment where priorities can shift quickly. The ideal candidate is proactive, organized, and understands how to communicate professionally while knowing when to elevate issues to leadership.

Nice-to-Haves
MangoApps

Systems / Tools Used

MangoApps

MS Office Suite

SharePoint

CoPilot

Equal Opportunity Notice
Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") are committed to the full inclusion of all qualified individuals and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if an accommodation is needed to participate in the job application or interview process, please contact HR@vaco.com. Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

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