Administrative & Marketing Coordinator

William Pitt – Julia B. Fee Sotheby’s International Realty is one of the most respected and established real estate firms in the Northeast, with approximately 30 offices and more than 1,100 sales associates serving Connecticut, New York and the Berkshires. As an affiliate of Sotheby’s International Realty®, we combine the reach and recognition of a global luxury brand with deep local expertise.

We are seeking an organized, creative and tech-savvy Administrative & Marketing Coordinator to support our Ridgefield and New Canaan brokerages. This is an entry-level opportunity ideal for someone looking to build a career in marketing, real estate or business operations. The role combines day-to-day office support with hands-on experience in social media, digital marketing, technology and property marketing.

Working alongside our senior Marketing Coordinator and office leadership, this individual will help ensure both offices operate smoothly while providing responsive, high-quality support to our sales advisors.

Your Impact
No two days in this role will look exactly the same. You may help an advisor prepare for a new listing launch, create social media content, troubleshoot a technology question, coordinate marketing materials or assist with the day-to-day needs of the office.

You will become an important resource for our advisors and office leadership while gaining exposure to the marketing, technology and operations behind a leading luxury real estate company.

Essential Responsibilities

Office & Administrative Support
Support the day-to-day operations of the Ridgefield and New Canaan offices
Provide administrative assistance to office leadership and sales advisors
Help maintain organized, professional and welcoming office environments
Assist with phones, office communications, supplies and other general office needs
Coordinate with the senior Marketing Coordinator to ensure appropriate coverage and consistent support across both locations
Help maintain organized workflows, files and processes that support advisor productivity

Marketing & Listing Support
Assist advisors with property marketing and listing launches
Coordinate marketing requests with the company’s corporate marketing and design teams
Help create and update presentations, flyers, social media graphics and other promotional materials
Support the execution of print and digital marketing campaigns
Ensure marketing materials align with Sotheby’s International Realty brand standards
Assist with special marketing projects, office initiatives and events as needed

Social Media & Digital Marketing
Assist with social media content for the offices and individual sales advisors
Create and adapt content for Instagram, Facebook and other relevant platforms
Help advisors utilize social media tools and company-provided marketing resources
Stay current on social media trends, platform updates and content best practices

Technology & Systems Support
Serve as a helpful first point of contact for common technology and platform questions
Assist advisors with company CRM systems, marketing platforms and digital tools
Troubleshoot basic technology issues and escalate more complex needs when appropriate
Help advisors become more comfortable and effective with the technology available to them

Qualifications for Success
Strong organizational skills and attention to detail
Excellent written and verbal communication skills
Comfortable using Instagram, Facebook and other social media platforms
Familiarity with Canva or similar design tools
Strong general technology skills and willingness to learn new platforms
Ability to manage multiple priorities and deadlines in a fast-paced environment
Positive, professional and service-oriented approach
Comfortable working independently while also collaborating closely with a team
Interest in marketing, real estate, luxury brands or related fields
Previous administrative, marketing or real estate experience is ideal but not required

The Ideal Candidate
You are proactive, organized and eager to learn. You enjoy helping people and are equally comfortable working behind the scenes to keep an office organized and jumping into a creative project. You don't need to arrive knowing everything about real estate or luxury marketing. What matters most is that you are resourceful, dependable, comfortable with technology and willing to learn.

You take ownership of your work, pay attention to the details and enjoy being the person others can rely on to help get things done.

About the Opportunity
This position offers the opportunity to gain hands-on experience across marketing, social media, technology, real estate and business operations while working within one of the world's most recognized luxury real estate networks.

You will work closely with experienced marketing professionals, office leadership and successful real estate advisors while developing skills that can support continued growth within the organization.
This position supports both our Ridgefield and New Canaan offices and requires the ability to work from either location based on office coverage needs.