Brighter Living Maintenance Director

Job Title: Maintenance Director

Department: Facilities / Maintenance

Reports To: Executive Director / Administrator

Position Summary

The Maintenance Director is responsible for ensuring the assisted living facility is maintained in a safe, sanitary, and compliant condition in accordance with Virginia Department of Social Services (VDSS) Assisted Living Facility Regulations, Virginia State Fire Marshal requirements, and applicable Centers for Medicare & Medicaid Services (CMS) Life Safety Code standards (NFPA 101). This role is accountable for maintaining a safe environment for residents, staff, and visitors, with a strong focus on life safety systems, emergency preparedness, infection control support, and regulatory compliance readiness.

Key Responsibilities

• Oversees and performs routine, corrective, and preventative maintenance on all building systems including HVAC, plumbing, electrical, mechanical, and life safety systems to ensure continuous safe operation.
• Ensures full compliance with Virginia ALF regulations (22VAC40-73), including maintaining a safe, hazard‑free environment and addressing environmental risks promptly.
• Maintains compliance with NFPA 101 Life Safety Code, including fire alarm systems, sprinkler systems, fire doors, smoke barriers, and emergency egress pathways.
• Conducts and documents routine environmental rounds and safety inspections in accordance with state survey expectations, identifying and correcting deficiencies in a timely manner.
• Ensures all fire and life safety systems are inspected, tested, and maintained per required schedules, including coordination with licensed vendors and maintaining inspection documentation for survey review.
• Maintains compliance with OSHA standards related to workplace safety, hazard communication, personal protective equipment (PPE), and safe equipment use.
• Supports infection prevention and control efforts by maintaining proper ventilation, sanitation standards and timely repair of environmental issues that could impact resident health.
• Develops, implements, and documents a comprehensive preventative maintenance program, including logs for HVAC, generators, kitchen equipment, and other critical systems.
• Maintains and tests emergency power systems (generators) to ensure operational readiness in accordance with regulatory requirements.
• Participates in and supports emergency preparedness planning, including fire drills, disaster drills, and emergency response procedures as required by Virginia regulations.
• Ensures all environmental hazards are immediately addressed, including trip hazards, water leaks, temperature concerns and unsafe equipment.
• Maintains required documentation for state surveys, fire marshal inspections, and internal audits, ensuring records are accurate, current, and readily accessible.
• Supervises maintenance staff, including scheduling, training and performance management, ensuring team adherence to safety and compliance standards.
• Coordinates with external contractors and vendors to ensure all work meets regulatory and safety requirements.
• Supports capital projects, renovations and facility upgrades in alignment with compliance standards.
• Conduct Fire Drills As Required.

Regulatory & Compliance Responsibilities

Ensures ongoing compliance with:

• Virginia Assisted Living Facility Regulations (22VAC40-73)
• NFPA 101 Life Safety Code
• Virginia State Fire Marshal requirements
• OSHA safety standards
• Local building and health codes

Maintains readiness for unannounced state inspections (surveys) by ensuring:

• Documentation is complete, organized, and up to date.
• Life safety systems are fully operational.
• Environmental conditions meet regulatory standards at all times.

Immediately reports and corrects any condition that may pose a risk to resident health, safety or welfare.

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