Administrative Assistant - Executive Learning Services
Douglas County School District, Parker, CO, United States
Administrative Assistant – Executive Learning Services
Office management and support for the Executive Director/Chief Officer. The role prioritizes and performs work independently, managing numerous and diverse tasks with confidentiality, self‑motivation, problem solving, interpersonal and conflict resolution skills under continual deadlines. The incumbent interacts with a broad range of personnel and public and develops and promotes good community relations among various community and school clientele.
Essential Physical Requirements
Occasional lifting five (5) to twenty (20) pounds
Frequent sitting, standing
Occasional bending, squatting, reaching, stooping
Responsibilities
Monitor FTE staff allocations for general and grant budgets, consulting with Budget, Human Resources, and Payroll departments to assure correct staff assignments within fiscal budget parameters. Administer Kronos. Monitor sick, personal, and medical leaves, verify account codes and position numbers, and complete District, State, and Federal reports.
Facilitate coordination of workshops and other training. Provide account numbers for substitutes, prepare handouts and packets, make arrangements with caterer, coordinate room set‑up, arrange for audiovisual equipment, and facilitate registration.
Provide professional support to department/central office staff by serving as a resource person, assisting with in‑service training and informational meetings for District personnel, participating in departmental meetings, workshops and projects; collaborate with and support other secretaries in the department and assist with their responsibilities during absences.
Coordinate evaluations of certificated staff under the supervision of the Executive Director/Chief Officer. Schedule conferences, distribute copies of evaluations as appropriate, and maintain personnel files for all staff assigned to the Executive Director/Chief Officer.
Monitor deadlines, staff certification and end‑of‑year reports to the U.S. Department of Education and the Colorado Department of Education, and assist with District, State, and Federal report completion for the department.
Compile, interpret, and disseminate District, State, and Federal rules, regulations, policies, and procedures to teachers, administrators, students, parents, and outside agencies regarding compliance procedure for the department’s programs.
Perform other related duties as assigned or requested.
Assist the Executive Director/Chief Officer by maintaining calendar, daily schedule, appointments, typing memos, agendas, correspondence, gathering and organizing materials and data for meetings, arranging meeting locations, screening phone calls, answering questions from the public, agencies, and District staff, and redirecting calls to the proper person/agency when necessary.
Coordinate flow of communication and work to facilitate a smooth, effective and efficient operation of the department. Compile, process, and disseminate information for district‑wide use. Exercise judgment in the absence of the Executive Director/Chief Officer; make decisions regarding situations that arise; know when to contact the Executive Director/Chief Officer when emergencies develop; always maintain a high level of confidentiality in telephone, verbal and written communications; support the schools and students by assisting with maintaining the administrative organization and smooth operation of the office. Develop, organize, prioritize, prepare and monitor projects, reports and statistical data as assigned.
Assist with budget preparation and monitor the department budget. Coordinate dissemination of Federal grants and funding.
Qualifications
Associate’s Degree.
Position Type
Regular
Schedule
40 hours per week.
Location
Legacy Campus.
Compensation
Minimum hire rate: $24.84 USD per hour. Maximum hire rate: $33.69 USD per hour. Full salary range: $24.84 USD – $42.54 USD per hour.
Benefits
Eligible for voluntary 401(k), 403(b) and 457 retirement plans.
Time Off Plans
Paid sick and personal time.
Application Deadline
Position will be open until July 15, 2026.
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Office management and support for the Executive Director/Chief Officer. The role prioritizes and performs work independently, managing numerous and diverse tasks with confidentiality, self‑motivation, problem solving, interpersonal and conflict resolution skills under continual deadlines. The incumbent interacts with a broad range of personnel and public and develops and promotes good community relations among various community and school clientele.
Essential Physical Requirements
Occasional lifting five (5) to twenty (20) pounds
Frequent sitting, standing
Occasional bending, squatting, reaching, stooping
Responsibilities
Monitor FTE staff allocations for general and grant budgets, consulting with Budget, Human Resources, and Payroll departments to assure correct staff assignments within fiscal budget parameters. Administer Kronos. Monitor sick, personal, and medical leaves, verify account codes and position numbers, and complete District, State, and Federal reports.
Facilitate coordination of workshops and other training. Provide account numbers for substitutes, prepare handouts and packets, make arrangements with caterer, coordinate room set‑up, arrange for audiovisual equipment, and facilitate registration.
Provide professional support to department/central office staff by serving as a resource person, assisting with in‑service training and informational meetings for District personnel, participating in departmental meetings, workshops and projects; collaborate with and support other secretaries in the department and assist with their responsibilities during absences.
Coordinate evaluations of certificated staff under the supervision of the Executive Director/Chief Officer. Schedule conferences, distribute copies of evaluations as appropriate, and maintain personnel files for all staff assigned to the Executive Director/Chief Officer.
Monitor deadlines, staff certification and end‑of‑year reports to the U.S. Department of Education and the Colorado Department of Education, and assist with District, State, and Federal report completion for the department.
Compile, interpret, and disseminate District, State, and Federal rules, regulations, policies, and procedures to teachers, administrators, students, parents, and outside agencies regarding compliance procedure for the department’s programs.
Perform other related duties as assigned or requested.
Assist the Executive Director/Chief Officer by maintaining calendar, daily schedule, appointments, typing memos, agendas, correspondence, gathering and organizing materials and data for meetings, arranging meeting locations, screening phone calls, answering questions from the public, agencies, and District staff, and redirecting calls to the proper person/agency when necessary.
Coordinate flow of communication and work to facilitate a smooth, effective and efficient operation of the department. Compile, process, and disseminate information for district‑wide use. Exercise judgment in the absence of the Executive Director/Chief Officer; make decisions regarding situations that arise; know when to contact the Executive Director/Chief Officer when emergencies develop; always maintain a high level of confidentiality in telephone, verbal and written communications; support the schools and students by assisting with maintaining the administrative organization and smooth operation of the office. Develop, organize, prioritize, prepare and monitor projects, reports and statistical data as assigned.
Assist with budget preparation and monitor the department budget. Coordinate dissemination of Federal grants and funding.
Qualifications
Associate’s Degree.
Position Type
Regular
Schedule
40 hours per week.
Location
Legacy Campus.
Compensation
Minimum hire rate: $24.84 USD per hour. Maximum hire rate: $33.69 USD per hour. Full salary range: $24.84 USD – $42.54 USD per hour.
Benefits
Eligible for voluntary 401(k), 403(b) and 457 retirement plans.
Time Off Plans
Paid sick and personal time.
Application Deadline
Position will be open until July 15, 2026.
#J-18808-Ljbffr