Adminstrative Assistant - Department
Douglas County School District, Parker, CO, United States
Administrative Assistant - Department
Job Description
Events office management and support for the department. Prioritizes and performs work independently; manages numerous and diverse tasks with confidentiality, self‑motivation, problem solving, interpersonal, and conflict resolution skills under continual deadlines while interacting with a broad range of personnel and public. Develops and promotes good community relations among various community members and district clientele.
Essential Physical Requirements
Occasional lifting five (5) to twenty (20) pounds
Frequent sitting and standing
Occasional bending, squatting, reaching, and stooping
Responsibilities
May attend meetings, prepare agendas, record, and produce minutes and materials; follow up as needed. May present department information to small groups.
Manage use of purchase orders, pay vouchers, expense records, supply, and material inventories; may prepare proposed department budget for approval; monitor department budget.
May assist with bookkeeping and financial management software.
Respond to telephone calls, route calls, and take messages.
Perform clerical support including composing and editing correspondence, scheduling meetings, managing calendars, maintaining files, photocopying, preparing presentation materials, coordinating logistics for various conferences and meetings.
Assist with the development of various projects, special events, and process improvement projects.
Process various purchase orders, vouchers, invoices, supply, and material inventories.
Perform other related duties as assigned or requested.
Coordinate the hiring process for all new hires, applicant tracking system, set up interviews, fingerprints, physicals, and final paperwork.
Serve as a resource to administrators, staff, and the community.
Certifications
Education: High School or Equivalent
Position Type
Regular
Primary Location
Legacy Campus
One Year Only
No
Scheduled Hours Per Week
40
FTE
1.00
Approx Scheduled Days Per Year
260 Work Days
Minimum Hire Rate
$22.74 USD Hourly
Maximum Hire Rate
$29.73 USD Hourly
Full Salary Range
$22.74 USD - $36.71 USD Hourly
Benefits
This position is eligible for health, vision, dental, health savings account (HSA), flexible spending accounts (FSA), District paid and voluntary additional (supplemental) life and accidental death and dismemberment insurance, short and long-term disability, critical illness and accident voluntary insurance, employee assistance program (EAP), voluntary 401(k), 403(b) and 457 retirement plan options.
Time Off Plans
This position is eligible for paid vacation, sick and personal time.
Closing Date
July 24, 2026
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Job Description
Events office management and support for the department. Prioritizes and performs work independently; manages numerous and diverse tasks with confidentiality, self‑motivation, problem solving, interpersonal, and conflict resolution skills under continual deadlines while interacting with a broad range of personnel and public. Develops and promotes good community relations among various community members and district clientele.
Essential Physical Requirements
Occasional lifting five (5) to twenty (20) pounds
Frequent sitting and standing
Occasional bending, squatting, reaching, and stooping
Responsibilities
May attend meetings, prepare agendas, record, and produce minutes and materials; follow up as needed. May present department information to small groups.
Manage use of purchase orders, pay vouchers, expense records, supply, and material inventories; may prepare proposed department budget for approval; monitor department budget.
May assist with bookkeeping and financial management software.
Respond to telephone calls, route calls, and take messages.
Perform clerical support including composing and editing correspondence, scheduling meetings, managing calendars, maintaining files, photocopying, preparing presentation materials, coordinating logistics for various conferences and meetings.
Assist with the development of various projects, special events, and process improvement projects.
Process various purchase orders, vouchers, invoices, supply, and material inventories.
Perform other related duties as assigned or requested.
Coordinate the hiring process for all new hires, applicant tracking system, set up interviews, fingerprints, physicals, and final paperwork.
Serve as a resource to administrators, staff, and the community.
Certifications
Education: High School or Equivalent
Position Type
Regular
Primary Location
Legacy Campus
One Year Only
No
Scheduled Hours Per Week
40
FTE
1.00
Approx Scheduled Days Per Year
260 Work Days
Minimum Hire Rate
$22.74 USD Hourly
Maximum Hire Rate
$29.73 USD Hourly
Full Salary Range
$22.74 USD - $36.71 USD Hourly
Benefits
This position is eligible for health, vision, dental, health savings account (HSA), flexible spending accounts (FSA), District paid and voluntary additional (supplemental) life and accidental death and dismemberment insurance, short and long-term disability, critical illness and accident voluntary insurance, employee assistance program (EAP), voluntary 401(k), 403(b) and 457 retirement plan options.
Time Off Plans
This position is eligible for paid vacation, sick and personal time.
Closing Date
July 24, 2026
#J-18808-Ljbffr