Accounting Specialist
Vaco by Highspring, West Palm Beach, FL, United States
Accounting Specialist
Location: West Palm Beach, FL. Onsite
Compensation: $55-$60 annually
Job Overview
We are seeking a highly organized and dependable Accounts Receivable / Accounts Payable (AR/AP) Specialist to join our team. This role is essential for maintaining accurate financial records by managing both the accounts receivable and accounts payable processes. The ideal candidate will have a solid understanding of accounting principles, strong attention to detail, and the ability to manage multiple tasks in a fast-paced environment.
Key Responsibilities
Accounts Receivable (AR)
Generate and issue customer invoices in a timely manner
Monitor outstanding accounts and follow up with customers on overdue payments
Record payments received and apply them to the correct accounts
Maintain customer records and update account information
Investigate and resolve billing issues and customer inquiries
Prepare AR aging reports and assist with cash flow forecasting
Accounts Payable (AP)
Ensure proper approval of invoices and expenses
Process, verify, and prepare vendor invoices for payment
Ensure timely and accurate payment of invoices and expenses
Reconcile vendor statements and resolve discrepancies
Maintain accurate records of accounts payable transactions
Liaise with vendors regarding payment inquiries and disputes
Process and reconcile credit card statements
Qualifications
Proven experience in accounts receivable and accounts payable, ideally 2+ years
Proficiency with Quickbooks, Sage software and Microsoft Office Suite (Excel, Word, etc.)
Experience with ERP or cloud-based systems
Strong understanding of financial transactions and accounting principles
Excellent organizational skills and the ability to multitask
High attention to detail and problem-solving abilities
Effective communication skills, both written and verbal
Ability to work well in a team and independently
Associate's or Bachelor's degree in Accounting or Finance preferred
Additional Skills
Time management skills to meet deadlines in a fast-paced environment
Ability to handle sensitive financial information with confidentiality
Positive attitude and willingness to learn and grow within the company
Equal Opportunity Notice
Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") are committed to the full inclusion of all qualified individuals and do not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if an accommodation is needed to participate in the job application or interview process, please contact HR@vaco.com.
Vaco by Highspring also wants all applicants to know their rights that
workplace discrimination is illegal .
#J-18808-Ljbffr
Location: West Palm Beach, FL. Onsite
Compensation: $55-$60 annually
Job Overview
We are seeking a highly organized and dependable Accounts Receivable / Accounts Payable (AR/AP) Specialist to join our team. This role is essential for maintaining accurate financial records by managing both the accounts receivable and accounts payable processes. The ideal candidate will have a solid understanding of accounting principles, strong attention to detail, and the ability to manage multiple tasks in a fast-paced environment.
Key Responsibilities
Accounts Receivable (AR)
Generate and issue customer invoices in a timely manner
Monitor outstanding accounts and follow up with customers on overdue payments
Record payments received and apply them to the correct accounts
Maintain customer records and update account information
Investigate and resolve billing issues and customer inquiries
Prepare AR aging reports and assist with cash flow forecasting
Accounts Payable (AP)
Ensure proper approval of invoices and expenses
Process, verify, and prepare vendor invoices for payment
Ensure timely and accurate payment of invoices and expenses
Reconcile vendor statements and resolve discrepancies
Maintain accurate records of accounts payable transactions
Liaise with vendors regarding payment inquiries and disputes
Process and reconcile credit card statements
Qualifications
Proven experience in accounts receivable and accounts payable, ideally 2+ years
Proficiency with Quickbooks, Sage software and Microsoft Office Suite (Excel, Word, etc.)
Experience with ERP or cloud-based systems
Strong understanding of financial transactions and accounting principles
Excellent organizational skills and the ability to multitask
High attention to detail and problem-solving abilities
Effective communication skills, both written and verbal
Ability to work well in a team and independently
Associate's or Bachelor's degree in Accounting or Finance preferred
Additional Skills
Time management skills to meet deadlines in a fast-paced environment
Ability to handle sensitive financial information with confidentiality
Positive attitude and willingness to learn and grow within the company
Equal Opportunity Notice
Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") are committed to the full inclusion of all qualified individuals and do not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if an accommodation is needed to participate in the job application or interview process, please contact HR@vaco.com.
Vaco by Highspring also wants all applicants to know their rights that
workplace discrimination is illegal .
#J-18808-Ljbffr