Executive Administrative Assistant - Supply Chain Focused (Bilingual in Chinese)
TransGlobal Holding Co., Monrovia, CA, United States
Overview
We are seeking a highly organized and execution-driven Executive Administrative Assistant with a strong focus on operations, logistics, and procurement. This role supports senior leadership while taking ownership of day-to-day operational coordination, including purchasing, vendor management, and shipment tracking.
The ideal candidate thrives in a fast-paced environment, is highly detail-oriented, and can proactively manage multiple priorities with accuracy and urgency. Bilingual proficiency in English and Chinese is required.
Major Duties and Responsibilities
Operations, Logistics & Procurement (Primary Focus):
Own and manage procurement processes, including sourcing, vendor coordination, and purchase order execution
Coordinate and track shipments, deliveries, and order fulfillment to ensure on-time and accurate delivery
Communicate directly with vendors and suppliers to resolve issues, negotiate timelines, and prevent disruptions
Monitor inventory levels and coordinate replenishment to avoid shortages or overstock
Process and reconcile purchase orders, invoices, and expense tracking with high accuracy
Maintain organized and up-to-date records of vendors, orders, and logistics activities
Identify operational inefficiencies and proactively implement process improvements
Support cost control efforts through vendor comparison, pricing analysis, and negotiation
Executive & Administrative Support (Secondary):
Manage executive calendars, scheduling, and meeting coordination
Coordinate business travel, including flights, accommodations, and itineraries
Prepare reports, summaries, and internal communications as needed
Support cross-functional coordination and special projects
BASIC QUALIFICATIONS
Experience in operations, logistics, procurement, or a related field (experience supporting executives is a plus)
Bilingual in English (written and verbal) and Chinese (verbal)
Strong organizational and multitasking abilities in a fast-paced environment
High attention to detail with strong follow-through
Excellent communication and problem-solving skills
Proficient in Microsoft Office Suite (especially Excel and Outlook)
Ability to manage competing priorities and meet tight deadlines
Experience with vendor management, purchasing, and shipment tracking
Preferred Qualifications
Experience with inventory management systems, ERP platforms, or procurement tools
Background in supply chain, distribution, or operations-heavy environments
Experience with cost analysis, budgeting, or vendor negotiations
Comfortable handling high-volume operational workflows
Additional Expectations
Takes ownership of tasks and drives them through completion with minimal supervision
Proactive and solution-oriented—anticipates issues before they escalate
Comfortable working in a dynamic, high-pressure environment
Strong sense of accountability and urgency
Occasional flexibility outside standard business hours as needed
Who We Are
With over 30 years of experience, TransGlobal has grown into the largest Asian-focused, all-in-one financial services platform in the U.S. We offer a comprehensive suite of services—including life and health insurance, annuities, real estate, private lending, tax and estate planning, and investment management—through a network of 30+ branches across 14 states and over 5,000 professional independent agents. Our mission is to deliver trustworthy, customer-centric financial solutions, all in your language and aligned with your goals.
Why Join Us
Industry Leader : Join the nation's largest Asian-focused financial services firm with a well-established brand and expansive network.
Multilingual & Multicultural : Work in a dynamic, diverse environment that understands and serves multicultural communities.
Career Growth : Access to cross-functional training, licensing support, and professional development opportunities.
Collaborative Culture : Be part of a supportive team that values innovation, initiative, and shared success.
Impactful Work : Help individuals and families achieve financial security and generational wealth.
What We Offer
Competitive salary and benefits package.
Opportunity to work in a collaborative and innovative environment.
Professional development and growth opportunities.
Pay starts at $23.08 ~ $28.85/hour based on experience.
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We are seeking a highly organized and execution-driven Executive Administrative Assistant with a strong focus on operations, logistics, and procurement. This role supports senior leadership while taking ownership of day-to-day operational coordination, including purchasing, vendor management, and shipment tracking.
The ideal candidate thrives in a fast-paced environment, is highly detail-oriented, and can proactively manage multiple priorities with accuracy and urgency. Bilingual proficiency in English and Chinese is required.
Major Duties and Responsibilities
Operations, Logistics & Procurement (Primary Focus):
Own and manage procurement processes, including sourcing, vendor coordination, and purchase order execution
Coordinate and track shipments, deliveries, and order fulfillment to ensure on-time and accurate delivery
Communicate directly with vendors and suppliers to resolve issues, negotiate timelines, and prevent disruptions
Monitor inventory levels and coordinate replenishment to avoid shortages or overstock
Process and reconcile purchase orders, invoices, and expense tracking with high accuracy
Maintain organized and up-to-date records of vendors, orders, and logistics activities
Identify operational inefficiencies and proactively implement process improvements
Support cost control efforts through vendor comparison, pricing analysis, and negotiation
Executive & Administrative Support (Secondary):
Manage executive calendars, scheduling, and meeting coordination
Coordinate business travel, including flights, accommodations, and itineraries
Prepare reports, summaries, and internal communications as needed
Support cross-functional coordination and special projects
BASIC QUALIFICATIONS
Experience in operations, logistics, procurement, or a related field (experience supporting executives is a plus)
Bilingual in English (written and verbal) and Chinese (verbal)
Strong organizational and multitasking abilities in a fast-paced environment
High attention to detail with strong follow-through
Excellent communication and problem-solving skills
Proficient in Microsoft Office Suite (especially Excel and Outlook)
Ability to manage competing priorities and meet tight deadlines
Experience with vendor management, purchasing, and shipment tracking
Preferred Qualifications
Experience with inventory management systems, ERP platforms, or procurement tools
Background in supply chain, distribution, or operations-heavy environments
Experience with cost analysis, budgeting, or vendor negotiations
Comfortable handling high-volume operational workflows
Additional Expectations
Takes ownership of tasks and drives them through completion with minimal supervision
Proactive and solution-oriented—anticipates issues before they escalate
Comfortable working in a dynamic, high-pressure environment
Strong sense of accountability and urgency
Occasional flexibility outside standard business hours as needed
Who We Are
With over 30 years of experience, TransGlobal has grown into the largest Asian-focused, all-in-one financial services platform in the U.S. We offer a comprehensive suite of services—including life and health insurance, annuities, real estate, private lending, tax and estate planning, and investment management—through a network of 30+ branches across 14 states and over 5,000 professional independent agents. Our mission is to deliver trustworthy, customer-centric financial solutions, all in your language and aligned with your goals.
Why Join Us
Industry Leader : Join the nation's largest Asian-focused financial services firm with a well-established brand and expansive network.
Multilingual & Multicultural : Work in a dynamic, diverse environment that understands and serves multicultural communities.
Career Growth : Access to cross-functional training, licensing support, and professional development opportunities.
Collaborative Culture : Be part of a supportive team that values innovation, initiative, and shared success.
Impactful Work : Help individuals and families achieve financial security and generational wealth.
What We Offer
Competitive salary and benefits package.
Opportunity to work in a collaborative and innovative environment.
Professional development and growth opportunities.
Pay starts at $23.08 ~ $28.85/hour based on experience.
#J-18808-Ljbffr