Tradewind Services Accounts Payable Manager
OluKai, Irvine, CA, United States
About The Role
The Accounts Payable Manager will oversee AP for all Archipelago entities. This includes: OluKai, Roark, Melin, Tradewinds, Ama OluKai Foundation, OluKai Ltd, Archipelago BV, and Amble.
Responsibilities
Manage the AP workflow process performed by IQ Back Office.
Manage and support offshore team members.
Manage AP month-end close.
Process bank credit card statements, including Advertising Spend, T&E expenses, Distribution, and E-Pay, and reconcile in ERP system.
Process all American Express credit cards and reconcile in ERP system.
Generate freight reports for multiple 3PLs and send GL coding to AP team for processing invoices.
Manage SAP Concur for expense reporting, including process expenses, staff support, maintenance, and T&E Reporting.
Conduct Zoom SAP Concur training for newly onboarded employees as needed.
Manage Vendor Setups and Maintenance through IQ Backoffice.
Manage heavy volume of emails for IQ Backoffice invoice exceptions, vendor maintenance, approval routing and other requests.
Run weekly aging reports for multiple brands.
Issue high volume of weekly ACH, wire and check payments for all vendors and employee expenses.
Login to V-Payo system to process all credit card payments.
Login to portals to retrieve invoices and pay insurance, freight, rent, and other monthly recurring bills.
Assist/Lead the upcoming implementation of new payment processing flow-TBD.
Pay monthly tax payments through bank portal and assist VP of Accounting in issuing tax payments via check and wires.
Other responsibilities as assigned.
Qualifications
Bachelor’s degree in Accounting
5-7 years of proven work experience in accounts payable
Knowledge of accounting principles
Excellent attention to detail and organizational skills
Ability to multi-task in a high volume environment
Strong analytical and problem-solving skills
Proficiency in Excel
Ability to work independently and as part of a team
Excellent communication and interpersonal skills
Location & Office Structure
This is an in-office hybrid position, mandatory 4 days per week in office Monday through Thursday at our Irvine, CA location and option to work from home on Fridays. Subject to change without notice as per company guidelines. Standard hours are from 8 a.m.-5 p.m., however the role may require occasional overtime during peak periods, such as month-end, year-end, audit. This role will involve working with vendors and other members of the companies.
Compensation
The salary range for this position is $80,000 to $110,000 plus opportunity for annual bonus; salary is based on the experience that you bring to the position.
Benefits and Perks
Complimentary chef prepared breakfast and lunch provided Monday - Thursday
Generous product gift program and all brand discounts
Growth opportunities within the Archipelago family of brands: OluKai, Kaenon, Melin, Roark
Company bonus program
5 year and 10 year Anniversary gifts to Hawaii and other desirable destinations
Wellness program, including but not limited to in-office gym and group fitness classes
Medical, Dental, Vision insurance in accordance with plan guidelines
401k with employer match in accordance with plan guidelines
15 Days of PTO plus one additional day of PTO every year on your anniversary and 3 Floating Holidays per year
Paid beach and giveback days, bi annual team building events and other in person celebrations
Work with talented and great people who share a love of the ocean lifestyle
OluKai is a Certified B Corporation with paid company service days
Dog friendly office
Archipelago Companies values a diverse, inclusive, and entrepreneurial workforce and culture, and we provide equal employment opportunity for all applicants and employees. All qualified applicants for employment will be considered without regard to an individual’s race, color, sex, gender identity, gender expression, religion, age, national origin or ancestry, citizenship, physical or mental disability, medical condition, family care status, marital status, domestic partner status, sexual orientation, genetic information, military or veteran status, or any other basis protected by federal, state or local laws. If you are unable to submit your application because of incompatible assistive technology or a disability, please contact us at hr@arch-cos.com. Archipelago will reasonably accommodate qualified individuals with disabilities to the extent required by applicable law.
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The Accounts Payable Manager will oversee AP for all Archipelago entities. This includes: OluKai, Roark, Melin, Tradewinds, Ama OluKai Foundation, OluKai Ltd, Archipelago BV, and Amble.
Responsibilities
Manage the AP workflow process performed by IQ Back Office.
Manage and support offshore team members.
Manage AP month-end close.
Process bank credit card statements, including Advertising Spend, T&E expenses, Distribution, and E-Pay, and reconcile in ERP system.
Process all American Express credit cards and reconcile in ERP system.
Generate freight reports for multiple 3PLs and send GL coding to AP team for processing invoices.
Manage SAP Concur for expense reporting, including process expenses, staff support, maintenance, and T&E Reporting.
Conduct Zoom SAP Concur training for newly onboarded employees as needed.
Manage Vendor Setups and Maintenance through IQ Backoffice.
Manage heavy volume of emails for IQ Backoffice invoice exceptions, vendor maintenance, approval routing and other requests.
Run weekly aging reports for multiple brands.
Issue high volume of weekly ACH, wire and check payments for all vendors and employee expenses.
Login to V-Payo system to process all credit card payments.
Login to portals to retrieve invoices and pay insurance, freight, rent, and other monthly recurring bills.
Assist/Lead the upcoming implementation of new payment processing flow-TBD.
Pay monthly tax payments through bank portal and assist VP of Accounting in issuing tax payments via check and wires.
Other responsibilities as assigned.
Qualifications
Bachelor’s degree in Accounting
5-7 years of proven work experience in accounts payable
Knowledge of accounting principles
Excellent attention to detail and organizational skills
Ability to multi-task in a high volume environment
Strong analytical and problem-solving skills
Proficiency in Excel
Ability to work independently and as part of a team
Excellent communication and interpersonal skills
Location & Office Structure
This is an in-office hybrid position, mandatory 4 days per week in office Monday through Thursday at our Irvine, CA location and option to work from home on Fridays. Subject to change without notice as per company guidelines. Standard hours are from 8 a.m.-5 p.m., however the role may require occasional overtime during peak periods, such as month-end, year-end, audit. This role will involve working with vendors and other members of the companies.
Compensation
The salary range for this position is $80,000 to $110,000 plus opportunity for annual bonus; salary is based on the experience that you bring to the position.
Benefits and Perks
Complimentary chef prepared breakfast and lunch provided Monday - Thursday
Generous product gift program and all brand discounts
Growth opportunities within the Archipelago family of brands: OluKai, Kaenon, Melin, Roark
Company bonus program
5 year and 10 year Anniversary gifts to Hawaii and other desirable destinations
Wellness program, including but not limited to in-office gym and group fitness classes
Medical, Dental, Vision insurance in accordance with plan guidelines
401k with employer match in accordance with plan guidelines
15 Days of PTO plus one additional day of PTO every year on your anniversary and 3 Floating Holidays per year
Paid beach and giveback days, bi annual team building events and other in person celebrations
Work with talented and great people who share a love of the ocean lifestyle
OluKai is a Certified B Corporation with paid company service days
Dog friendly office
Archipelago Companies values a diverse, inclusive, and entrepreneurial workforce and culture, and we provide equal employment opportunity for all applicants and employees. All qualified applicants for employment will be considered without regard to an individual’s race, color, sex, gender identity, gender expression, religion, age, national origin or ancestry, citizenship, physical or mental disability, medical condition, family care status, marital status, domestic partner status, sexual orientation, genetic information, military or veteran status, or any other basis protected by federal, state or local laws. If you are unable to submit your application because of incompatible assistive technology or a disability, please contact us at hr@arch-cos.com. Archipelago will reasonably accommodate qualified individuals with disabilities to the extent required by applicable law.
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