Accounts Payable Manager
PetVet Care Centers, Westport, CT, United States
Position Overview
The Accounts Payable Manager is responsible for the full-cycle accounts payable process, payment execution, and vendor management. This role ensures timely and accurate payments while maintaining compliance with company policies and internal controls. The Accounts Payable Manager will report to the Director of Accounting.
Key Responsibilities
Oversee daily, weekly and ad hoc payment runs (ACH, wire transfers, checks, Ramp)
Ensure timely and accurate processing of vendor payments in accordance with terms and company policies
Prepare and process payment batches to Controller for approval
Resolve escalated vendor payment inquiries and disputes
Ensure vendor records (including banking details) are accurate and secure
Oversee vendor onboarding processes with a focus on payment setup and validation
Partner with Treasury to manage cash flow and funding of payment runs
Forecast payment needs and ensure proper liquidity planning
Prepare and present reports on payment activity, performance, and key metrics
Oversee annual 1099 compliance and reporting. Conduct a review of the vendor master file within the ERP to ensure correct categorization and refine internal processes to mitigate filing errors and streamline year-end reporting
Oversee AP aging analysis to identify payable items, prioritize payments, and investigate and resolve aged balances
Qualifications (Required)
Associate’s or Bachelor’s degree in accounting strongly preferred
5+ years of accounts payable experience with direct payment processing
Understanding of internal controls; knowledge related to system process validation checks
High attention to detail and accuracy
Strong project management experience
Strong Excel skills
What We Offer
We care deeply about supporting our team members — professionally and personally. Benefits include:
Medical, dental, and vision insurance
Paid Parental Leave (birth, adoption, foster)
401(k) with discretionary contribution
Team Member Pet Discounts
Emotional wellbeing support — including Calm app access and 24/7 EAP
CE stipends and career development resources
Grant Circle — a relief fund for team members facing personal hardship
Local hospital culture backed by national resources
Pay Range
$75,000—$90,000 USD
PetVet is an equal opportunity employer. All employment decisions are made without regard to race, color, age, gender, gender identity or expression, sexual orientation, marital status, pregnancy, religion, citizenship, national origin/ancestry, physical/mental disabilities, military status or any other basis prohibited by law. EOE, M/F/D/V
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The Accounts Payable Manager is responsible for the full-cycle accounts payable process, payment execution, and vendor management. This role ensures timely and accurate payments while maintaining compliance with company policies and internal controls. The Accounts Payable Manager will report to the Director of Accounting.
Key Responsibilities
Oversee daily, weekly and ad hoc payment runs (ACH, wire transfers, checks, Ramp)
Ensure timely and accurate processing of vendor payments in accordance with terms and company policies
Prepare and process payment batches to Controller for approval
Resolve escalated vendor payment inquiries and disputes
Ensure vendor records (including banking details) are accurate and secure
Oversee vendor onboarding processes with a focus on payment setup and validation
Partner with Treasury to manage cash flow and funding of payment runs
Forecast payment needs and ensure proper liquidity planning
Prepare and present reports on payment activity, performance, and key metrics
Oversee annual 1099 compliance and reporting. Conduct a review of the vendor master file within the ERP to ensure correct categorization and refine internal processes to mitigate filing errors and streamline year-end reporting
Oversee AP aging analysis to identify payable items, prioritize payments, and investigate and resolve aged balances
Qualifications (Required)
Associate’s or Bachelor’s degree in accounting strongly preferred
5+ years of accounts payable experience with direct payment processing
Understanding of internal controls; knowledge related to system process validation checks
High attention to detail and accuracy
Strong project management experience
Strong Excel skills
What We Offer
We care deeply about supporting our team members — professionally and personally. Benefits include:
Medical, dental, and vision insurance
Paid Parental Leave (birth, adoption, foster)
401(k) with discretionary contribution
Team Member Pet Discounts
Emotional wellbeing support — including Calm app access and 24/7 EAP
CE stipends and career development resources
Grant Circle — a relief fund for team members facing personal hardship
Local hospital culture backed by national resources
Pay Range
$75,000—$90,000 USD
PetVet is an equal opportunity employer. All employment decisions are made without regard to race, color, age, gender, gender identity or expression, sexual orientation, marital status, pregnancy, religion, citizenship, national origin/ancestry, physical/mental disabilities, military status or any other basis prohibited by law. EOE, M/F/D/V
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