Faculty Administrative Specialist
Inside Higher Ed, Athens, GA, United States
Overview
Posting Number: S15020P
Working Title: Faculty Administrative Specialist
Department: Law School-General
Posting Type: External
Retirement Plan: TRS
Employment Type: Employee
Benefits Eligibility: Benefits Eligible
Full/Part Time: Full Time
Additional Schedule Information: Monday-Friday, 8 AM-5 PM. This position is based in-person and requires full-time presence in the office.
Advertised Salary: $47,250.00
Posting Date: 04/20/2026
Open Until Filled: Yes
Proposed Starting Date: 05/18/2026
Location of Vacancy: Athens Area
Special Instructions To Applicants: Please note that successful applicants are responsible for ensuring their eligibility to work in the United States on or before the effective date of your appointment, and maintain eligibility without sponsorship throughout your appointment.
About the University
The University of Georgia is chartered by the state of Georgia and is the flagship university. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including the School of Medicine.
Position Summary
This is a professional administrative position providing support to the instruction, research, and professional development initiatives for several members of the Law School Faculty. Position duties can include assisting with class attendance records, organizing, preparing, distributing, and collecting class materials, as well as travel arrangements (to include travel authorizations and expense statements). Other duties may include preparing, obtaining, and organizing reports and files supporting faculty research and service responsibilities.
Knowledge, Skills, Abilities And/or Competencies
Customer service orientation
Problem-solving skills
Communicate effectively and professionally, both verbally and in writing
Strong attention to detail
Comfort with complex computer tasks (Word, WordPerfect, and Excel)
Physical Demands
Type and sit at a computer for long periods of time.
Lift up to 15 pounds on an intermittent basis.
Responsibilities
Instructional Support:
Assists faculty (and visitors of faculty) with travel authorizations, arrangements, and expense reimbursements.
Work with IT to ensure that both office equipment and equipment belonging to faculty are operational.
Maintain calendar/schedule for faculty as needed.
Assists other faculty and administrative staff.
Greets individuals calling in person or by telephone; provides information; takes and delivers messages; maintains appointment schedules; and makes travel arrangements.
Maintains and anticipates the need for appropriate office supplies.
Other duties as assigned.
General Support (Percentage of Time: 30%)
Provides instructional support by assisting with preparing, distributing, collecting, and organizing class materials and syllabi, posting information and announcements to the eLc site, and ordering course books or textbooks.
May prepare seating charts, attendance records, distribute/collect exams or other graded materials, and entry and verification of grade calculations.
Facilitate letters of recommendation by faculty.
Coordinate and assist with take-home exams.
Research Support
Transcribes, types, prints, proofreads, formats, and corrects drafts and final versions of manuscripts, reports, documents, correspondence, scholarly articles, and mailing lists for assigned faculty.
Supports research and service responsibilities of assigned faculty by obtaining and organizing information, preparing reports, and maintaining files.
Creates and maintains appropriate files; processes paperwork for clerkships.
Event Support
Provides support for events hosted by the School of Law by assisting with setup, being active and available during events, and cleaning up.
Coordinate room reservations, catering, parking, announcements, and IT services for events.
Process all related financial transactions for events within 30 days of the event.
Clerical and Administrative Details
Credit and P-Card Policy: Be advised a credit check will be required for all positions with financial responsibilities.
Background Investigation Policy: Offers of employment are contingent upon completion of a background investigation, including criminal background check and verification of credentials and employment history. May include pre-employment drug testing for high-risk positions.
Qualifications
Minimum Qualifications: High school diploma or equivalent
Other Information
Is Driving a Responsibility of this Position?: No
Is this a Position of Trust?: Yes
Does this position have operation, access, or control of financial resources?: No
Does this position require a P-Card?: No
Is having a P-Card an essential function of this position?: No
Does this position have direct interaction or care of children under 18 or direct patient care?: No
Security Access: Yes
Contact Details
Recruitment Contact Name: UGA School of Law Budget Office
Recruitment Contact Email: LawBudget@uga.edu
#J-18808-Ljbffr
Posting Number: S15020P
Working Title: Faculty Administrative Specialist
Department: Law School-General
Posting Type: External
Retirement Plan: TRS
Employment Type: Employee
Benefits Eligibility: Benefits Eligible
Full/Part Time: Full Time
Additional Schedule Information: Monday-Friday, 8 AM-5 PM. This position is based in-person and requires full-time presence in the office.
Advertised Salary: $47,250.00
Posting Date: 04/20/2026
Open Until Filled: Yes
Proposed Starting Date: 05/18/2026
Location of Vacancy: Athens Area
Special Instructions To Applicants: Please note that successful applicants are responsible for ensuring their eligibility to work in the United States on or before the effective date of your appointment, and maintain eligibility without sponsorship throughout your appointment.
About the University
The University of Georgia is chartered by the state of Georgia and is the flagship university. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including the School of Medicine.
Position Summary
This is a professional administrative position providing support to the instruction, research, and professional development initiatives for several members of the Law School Faculty. Position duties can include assisting with class attendance records, organizing, preparing, distributing, and collecting class materials, as well as travel arrangements (to include travel authorizations and expense statements). Other duties may include preparing, obtaining, and organizing reports and files supporting faculty research and service responsibilities.
Knowledge, Skills, Abilities And/or Competencies
Customer service orientation
Problem-solving skills
Communicate effectively and professionally, both verbally and in writing
Strong attention to detail
Comfort with complex computer tasks (Word, WordPerfect, and Excel)
Physical Demands
Type and sit at a computer for long periods of time.
Lift up to 15 pounds on an intermittent basis.
Responsibilities
Instructional Support:
Assists faculty (and visitors of faculty) with travel authorizations, arrangements, and expense reimbursements.
Work with IT to ensure that both office equipment and equipment belonging to faculty are operational.
Maintain calendar/schedule for faculty as needed.
Assists other faculty and administrative staff.
Greets individuals calling in person or by telephone; provides information; takes and delivers messages; maintains appointment schedules; and makes travel arrangements.
Maintains and anticipates the need for appropriate office supplies.
Other duties as assigned.
General Support (Percentage of Time: 30%)
Provides instructional support by assisting with preparing, distributing, collecting, and organizing class materials and syllabi, posting information and announcements to the eLc site, and ordering course books or textbooks.
May prepare seating charts, attendance records, distribute/collect exams or other graded materials, and entry and verification of grade calculations.
Facilitate letters of recommendation by faculty.
Coordinate and assist with take-home exams.
Research Support
Transcribes, types, prints, proofreads, formats, and corrects drafts and final versions of manuscripts, reports, documents, correspondence, scholarly articles, and mailing lists for assigned faculty.
Supports research and service responsibilities of assigned faculty by obtaining and organizing information, preparing reports, and maintaining files.
Creates and maintains appropriate files; processes paperwork for clerkships.
Event Support
Provides support for events hosted by the School of Law by assisting with setup, being active and available during events, and cleaning up.
Coordinate room reservations, catering, parking, announcements, and IT services for events.
Process all related financial transactions for events within 30 days of the event.
Clerical and Administrative Details
Credit and P-Card Policy: Be advised a credit check will be required for all positions with financial responsibilities.
Background Investigation Policy: Offers of employment are contingent upon completion of a background investigation, including criminal background check and verification of credentials and employment history. May include pre-employment drug testing for high-risk positions.
Qualifications
Minimum Qualifications: High school diploma or equivalent
Other Information
Is Driving a Responsibility of this Position?: No
Is this a Position of Trust?: Yes
Does this position have operation, access, or control of financial resources?: No
Does this position require a P-Card?: No
Is having a P-Card an essential function of this position?: No
Does this position have direct interaction or care of children under 18 or direct patient care?: No
Security Access: Yes
Contact Details
Recruitment Contact Name: UGA School of Law Budget Office
Recruitment Contact Email: LawBudget@uga.edu
#J-18808-Ljbffr