Registrar Counselor, Part-Time, Retiree
Inside Higher Ed, Kennesaw, GA, United States
Job Title: Registrar Counselor, Part-Time, Retiree
Location: Kennesaw, Georgia
Regular/Temporary: Temporary
Full/Part Time: Part-Time
Job ID: 297438
About Us
Are you ready to transform lives through academic excellence, innovative research, strong community partnerships and economic opportunity? Kennesaw State University is one of the 50 largest public institutions in the country. With growing enrollment and global reach, we continue to expand our institutional influence and prominence beyond the state of Georgia. We offer more than 190 undergraduate, graduate, and doctoral degrees to empower over 50,000 students to become thought leaders, lifelong learners, and informed global citizens. Our entrepreneurial spirit, high‑impact research, and Division I athletics draw students from throughout the region and from more than 100 countries across the globe. Our university’s vibrant culture, career opportunities, rich benefits, and values of respect, integrity, collaboration, inclusivity, and accountability make us an employer of choice. We are part of the University System of Georgia. We are searching for talented people to join Kennesaw State University in our vision. Come Take Flight at KSU!
Location
Primary: 1000 Chastain Road NW, Kennesaw, GA 30144. Marietta campus: 1100 South Marietta Parkway, Marietta, GA 30060.
Job Summary
Provides essential guidance and counseling services to students, parents, advisors, and other stakeholders within the Kennesaw State University community, with a specific focus on addressing matters related to the Office of the Registrar. In addition, offers support and information on registrar policies and procedures. Efficiently handles incoming calls regarding specific registrar office issues and contributes to the overall administration of registrar processes.
Responsibilities
Demonstrate a comprehensive understanding and knowledge of registrar‑related functions at both the institutional and University System of Georgia levels
Interact with students, families, faculty, and staff to provide basic information regarding enrollment‑related concerns in collaboration with other staff and offices, as necessary
Perform registrar processes, including but not limited to immunizations, veterans’ benefits, certification of student‑athletes, enrollment certification, registration, records, and tuition classification
Address degree audits and transfer evaluation questions and concerns related to prospective and enrolled students
Consistently and appropriately communicate and respond to student inquiries via phone, email, and in person to assist with customer service support at the front desk
Escalate inquiries to appropriate campus constituents to resolve student concerns
Understand and maintain accurate knowledge of registrar‑related functions including registration, records, immunizations, tuition classification, graduation, and transfer services
Review and analyze daily reports to resolve issues
Review and audit completed work to ensure accuracy and compliance
Assist with ad‑hoc projects and end‑of‑term processing report clean‑up
Assist with systems testing of current and new processes
Participate in annual training and professional development to keep abreast of new information and program changes
Participate in Enrollment Services related events, some of which may take place outside of normal work hours (e.g., Open House, Orientation, Accepted Student Events)
May assist with veteran services students or academic scheduling services
Required Qualifications
Educational Requirements
Bachelor’s degree from an accredited institution of higher education
Required Experience
One (1) year of related experience
Preferred Qualifications
Prior experience working in the Office of the Registrar at an institution of higher education
Preferred Educational Qualifications
An advanced degree from an accredited institution of higher education in a related field
Abilities
Able to understand, interpret, and synthesize information from students and/or parents to provide effective counseling
Maintains confidentiality and handles difficult and emotional situations with professionalism
Able to deal with multiple tasks or projects simultaneously and meet assigned deadlines
Knowledge
Demonstrates knowledge of KSU rules and regulations pertaining to the Office of the Registrar
Working knowledge of and adherence to regulations of the Family Education Rights and Privacy Act (FERPA)
Skills
Excellent interpersonal, initiative, teamwork, problem‑solving, independent judgment, organization, communication (verbal and written), time management, project management, and presentation skills
Proficient with computer applications and programs associated with the position (i.e., Microsoft Office Suite)
Strong attention to detail and follow‑up skills
Strong customer service skills and phone and e‑mail etiquette
USG Core Values
The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct. Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.
Equal Employment Opportunity
Kennesaw State University is an Equal Employment Opportunity Employer. The University is committed to maintaining a fair and respectful environment for living, work and study. To that end, and in accordance with federal and state law, Board of Regents policy, and University policy, the University prohibits harassment of or discrimination against any person because of race, color, sex (including sexual harassment, pregnancy, and medical conditions related to pregnancy), sexual orientation, gender identity, gender expression, ethnicity or national origin, religion, age, genetic information, disability, or veteran or military status by any member of the KSU Community on campus, in connection with a University program or activity, or in a manner that creates a hostile environment for members of the KSU community.
For additional information on this policy, or to file a complaint under the provisions of this policy, students, employees, applicants for employment or admission or other third parties should contact the Office of Institutional Equity at English Building, Suite 225, eeo@kennesaw.edu.
Other Information
This position is not supervisory.
This position does not have any financial responsibilities.
This position will not be required to drive.
This role is considered a position of trust.
This position does not require a purchasing card (P‑Card).
This position may travel 1% – 24% of the time.
This position does not require security clearance.
Background Check
Per the University System of Georgia background check policy, all final candidates will be required to consent to a criminal background investigation. Final candidates may be asked to disclose criminal record history during the initial screening process and prior to a conditional offer of employment. Applicants for positions of trust with screening results which confirm a disqualifying criminal history will be immediately disqualified from employment eligibility.
Standard Enhanced
Education
Background check policy PDF: https://www.usg.edu/hr/assets/hr/hrap_manual/HRAP_Background_Investigation_Employment.pdf
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Location: Kennesaw, Georgia
Regular/Temporary: Temporary
Full/Part Time: Part-Time
Job ID: 297438
About Us
Are you ready to transform lives through academic excellence, innovative research, strong community partnerships and economic opportunity? Kennesaw State University is one of the 50 largest public institutions in the country. With growing enrollment and global reach, we continue to expand our institutional influence and prominence beyond the state of Georgia. We offer more than 190 undergraduate, graduate, and doctoral degrees to empower over 50,000 students to become thought leaders, lifelong learners, and informed global citizens. Our entrepreneurial spirit, high‑impact research, and Division I athletics draw students from throughout the region and from more than 100 countries across the globe. Our university’s vibrant culture, career opportunities, rich benefits, and values of respect, integrity, collaboration, inclusivity, and accountability make us an employer of choice. We are part of the University System of Georgia. We are searching for talented people to join Kennesaw State University in our vision. Come Take Flight at KSU!
Location
Primary: 1000 Chastain Road NW, Kennesaw, GA 30144. Marietta campus: 1100 South Marietta Parkway, Marietta, GA 30060.
Job Summary
Provides essential guidance and counseling services to students, parents, advisors, and other stakeholders within the Kennesaw State University community, with a specific focus on addressing matters related to the Office of the Registrar. In addition, offers support and information on registrar policies and procedures. Efficiently handles incoming calls regarding specific registrar office issues and contributes to the overall administration of registrar processes.
Responsibilities
Demonstrate a comprehensive understanding and knowledge of registrar‑related functions at both the institutional and University System of Georgia levels
Interact with students, families, faculty, and staff to provide basic information regarding enrollment‑related concerns in collaboration with other staff and offices, as necessary
Perform registrar processes, including but not limited to immunizations, veterans’ benefits, certification of student‑athletes, enrollment certification, registration, records, and tuition classification
Address degree audits and transfer evaluation questions and concerns related to prospective and enrolled students
Consistently and appropriately communicate and respond to student inquiries via phone, email, and in person to assist with customer service support at the front desk
Escalate inquiries to appropriate campus constituents to resolve student concerns
Understand and maintain accurate knowledge of registrar‑related functions including registration, records, immunizations, tuition classification, graduation, and transfer services
Review and analyze daily reports to resolve issues
Review and audit completed work to ensure accuracy and compliance
Assist with ad‑hoc projects and end‑of‑term processing report clean‑up
Assist with systems testing of current and new processes
Participate in annual training and professional development to keep abreast of new information and program changes
Participate in Enrollment Services related events, some of which may take place outside of normal work hours (e.g., Open House, Orientation, Accepted Student Events)
May assist with veteran services students or academic scheduling services
Required Qualifications
Educational Requirements
Bachelor’s degree from an accredited institution of higher education
Required Experience
One (1) year of related experience
Preferred Qualifications
Prior experience working in the Office of the Registrar at an institution of higher education
Preferred Educational Qualifications
An advanced degree from an accredited institution of higher education in a related field
Abilities
Able to understand, interpret, and synthesize information from students and/or parents to provide effective counseling
Maintains confidentiality and handles difficult and emotional situations with professionalism
Able to deal with multiple tasks or projects simultaneously and meet assigned deadlines
Knowledge
Demonstrates knowledge of KSU rules and regulations pertaining to the Office of the Registrar
Working knowledge of and adherence to regulations of the Family Education Rights and Privacy Act (FERPA)
Skills
Excellent interpersonal, initiative, teamwork, problem‑solving, independent judgment, organization, communication (verbal and written), time management, project management, and presentation skills
Proficient with computer applications and programs associated with the position (i.e., Microsoft Office Suite)
Strong attention to detail and follow‑up skills
Strong customer service skills and phone and e‑mail etiquette
USG Core Values
The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct. Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.
Equal Employment Opportunity
Kennesaw State University is an Equal Employment Opportunity Employer. The University is committed to maintaining a fair and respectful environment for living, work and study. To that end, and in accordance with federal and state law, Board of Regents policy, and University policy, the University prohibits harassment of or discrimination against any person because of race, color, sex (including sexual harassment, pregnancy, and medical conditions related to pregnancy), sexual orientation, gender identity, gender expression, ethnicity or national origin, religion, age, genetic information, disability, or veteran or military status by any member of the KSU Community on campus, in connection with a University program or activity, or in a manner that creates a hostile environment for members of the KSU community.
For additional information on this policy, or to file a complaint under the provisions of this policy, students, employees, applicants for employment or admission or other third parties should contact the Office of Institutional Equity at English Building, Suite 225, eeo@kennesaw.edu.
Other Information
This position is not supervisory.
This position does not have any financial responsibilities.
This position will not be required to drive.
This role is considered a position of trust.
This position does not require a purchasing card (P‑Card).
This position may travel 1% – 24% of the time.
This position does not require security clearance.
Background Check
Per the University System of Georgia background check policy, all final candidates will be required to consent to a criminal background investigation. Final candidates may be asked to disclose criminal record history during the initial screening process and prior to a conditional offer of employment. Applicants for positions of trust with screening results which confirm a disqualifying criminal history will be immediately disqualified from employment eligibility.
Standard Enhanced
Education
Background check policy PDF: https://www.usg.edu/hr/assets/hr/hrap_manual/HRAP_Background_Investigation_Employment.pdf
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