Business and Operations Office Assistant
Wonderful College Prep Academy, Delano, CA, United States
Job Description
The Business and Operations Office Assistant will provide clerical and administrative support to the Business Office and Operations Department to maintain an efficient office environment.
Essential job duties:
File for Business and Operations Department
Manage incoming calls, provide customer assistance, route messages, and operate standard office equipment
Coordinate and schedule staff travel arrangements for conferences and related events
Maintain and manage Outlook calendars for the Business and Operations Department
Schedule meetings and coordinate logistics for student events including the management of the district calendar
Process, scan, and maintain accident claim documentation for Operations
Submit and track IT service requests for the Business and Operations Department
Print and scan requests for various payment methods through the Procurify system
Create and issue staff identification badges and access key cards
Manage student uniform supply and sales inventory, including required data entry, for Lost Hills and Delano sites, with travel to Lost Hills as needed
Sort and distribute incoming mail daily
Perform additional duties as assigned
Qualifications:
Minimum of 1 year of verifiable successful experience working in an office environment
High School diploma required.
Clearance of FBI/DOJ
TB clearance
Mandated reporter certificate
Skills, Knowledge:
Excellent written and oral communication skills
Basic computer literacy skills.
Strategic planning and scheduling skills.
Time-management skills.
Detail-oriented.
Must be a self-motivated learner
Efficient problem solvers
Effectively prioritize and juggle multiple concurrent projects
Comfort in a start-up environment and the ability to work independently with minimal direction
Ability to use a variety of software programs and quickly learn new ones
Working Conditions:
Environment: Office environment; fast-paced work, constant interruptions.
Physical requirements: Hearing and speaking to exchange information, make presentations and communicate over the telephone; seeing to read, prepare, and proofread documents and view computer monitors; sitting or standing for extended periods of time; dexterity of hands and fingers to operate a computer keyboard and other office equipment; kneeling, bending at the waist, and reaching overhead, above the shoulders and horizontally, to retrieve and store files and supplies; lifting light objects; ability to go to sites apart from primary office to conduct business.
Work Schedule:
Monday - Friday 7:30 am - 4:30 pm
Pay Range:
$19.00- $22.00/hour. Final compensation will depend on skills & experience.
Additional Information
Wonderful College Prep Academy offers highly competitive compensation, commensurate with experience.
Full-time staff benefits include medical coverage, dental, vision, and life insurance at no cost to the employee.
WCPA offers an optional 403b with company match (5%)
Employees have free access to the Wonderful Wellness Center and gym.
Wonderful College Prep Academy is proud to be an Equal Opportunity employer. We do not discriminate based upon race, religion, color, national origin, sex, sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.
EEO is the law.
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The Business and Operations Office Assistant will provide clerical and administrative support to the Business Office and Operations Department to maintain an efficient office environment.
Essential job duties:
File for Business and Operations Department
Manage incoming calls, provide customer assistance, route messages, and operate standard office equipment
Coordinate and schedule staff travel arrangements for conferences and related events
Maintain and manage Outlook calendars for the Business and Operations Department
Schedule meetings and coordinate logistics for student events including the management of the district calendar
Process, scan, and maintain accident claim documentation for Operations
Submit and track IT service requests for the Business and Operations Department
Print and scan requests for various payment methods through the Procurify system
Create and issue staff identification badges and access key cards
Manage student uniform supply and sales inventory, including required data entry, for Lost Hills and Delano sites, with travel to Lost Hills as needed
Sort and distribute incoming mail daily
Perform additional duties as assigned
Qualifications:
Minimum of 1 year of verifiable successful experience working in an office environment
High School diploma required.
Clearance of FBI/DOJ
TB clearance
Mandated reporter certificate
Skills, Knowledge:
Excellent written and oral communication skills
Basic computer literacy skills.
Strategic planning and scheduling skills.
Time-management skills.
Detail-oriented.
Must be a self-motivated learner
Efficient problem solvers
Effectively prioritize and juggle multiple concurrent projects
Comfort in a start-up environment and the ability to work independently with minimal direction
Ability to use a variety of software programs and quickly learn new ones
Working Conditions:
Environment: Office environment; fast-paced work, constant interruptions.
Physical requirements: Hearing and speaking to exchange information, make presentations and communicate over the telephone; seeing to read, prepare, and proofread documents and view computer monitors; sitting or standing for extended periods of time; dexterity of hands and fingers to operate a computer keyboard and other office equipment; kneeling, bending at the waist, and reaching overhead, above the shoulders and horizontally, to retrieve and store files and supplies; lifting light objects; ability to go to sites apart from primary office to conduct business.
Work Schedule:
Monday - Friday 7:30 am - 4:30 pm
Pay Range:
$19.00- $22.00/hour. Final compensation will depend on skills & experience.
Additional Information
Wonderful College Prep Academy offers highly competitive compensation, commensurate with experience.
Full-time staff benefits include medical coverage, dental, vision, and life insurance at no cost to the employee.
WCPA offers an optional 403b with company match (5%)
Employees have free access to the Wonderful Wellness Center and gym.
Wonderful College Prep Academy is proud to be an Equal Opportunity employer. We do not discriminate based upon race, religion, color, national origin, sex, sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.
EEO is the law.
#J-18808-Ljbffr