Office Coordinator
Environmental Landworks Company, Inc., Denver, CO, United States
Department:
Finance & Administration Department
SUMMARY
The Office Manager serves as the central point of coordination for front desk operations, office management, inventory and supply control, IT/device coordination, and HR administrative support. This role is responsible for maintaining a highly organized, professional office environment while ensuring onboarding, equipment setup, and daily operations run smoothly across the organization. The ideal candidate is detail‑oriented, highly organized, proactive, and demonstrates strong prioritization and follow‑through skills. This position requires strong bilingual communication skills in both English and Spanish. This role requires a high level of ownership, accountability, and follow‑through, with the ability to manage responsibilities independently while working closely with and reporting to the HR Manager.
PRIMARY RESPONSIBILITIES
Office Operations & Front Desk
Serve as the primary point of contact for visitors, calls, and general inquiries
Maintain a clean, organized, and professional office environment at all times
Manage incoming and outgoing mail (same-day processing)
Maintain kitchen, printer, and common areas
Ensure overall office readiness and presentation at all times
Inventory & Supply Coordination
Maintain a centralized inventory tracking system for all office and operational supplies
Manage supply levels across all office locations and branches
Proactively order supplies for employees, departments, and new hires
Communicate with managers and staff to identify supply needs and usage trends
Ensure proper organization and distribution of supplies.
Track usage and identify opportunities to improve efficiency and reduce waste
IT & Equipment Coordination
Assist IT vendor in maintaining inventory of all company devices (computers, monitors, phones, tablets/iPads, accessories)
Track equipment assignments and returns (onboarding/offboarding)
Prepare all equipment for new hires prior to start date
Act as primary point of contact with IT vendors (including IBM MaaS and other providers)
Coordinate IT setup, troubleshooting, and equipment replacements
Support IT system improvements and transitions
HR Administrative Support
Assist with new hire onboarding and orientation coordination
Complete I-9 verification and review employee documentation
Ensure all onboarding paperwork is completed accurately and on time
Enter employee data into HR systems and maintain accurate records
Support HR Manager with employee communications and administrative tasks
Assist with interview scheduling and candidate coordination in recruitment effort.
Assist HR Manager with basic employee relations follow-up and documentation as needed
Maintain confidentiality of all employee information
Culture & Engagement
Track employee birthdays and important milestones
Coordinate monthly office lunches or team events
Support company events and engagement initiatives
ADDITIONAL RESPONSIBILITIES
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
KNOWLEDGE & SKILL REQUIREMENTS
Fluent in English and Spanish (required)
Strong organizational, prioritization, and time management skills
High attention to detail and accountability
Experience with HR administration, onboarding, or data entry preferred
Experience managing inventory, supplies, or office operations preferred
Ability to manage multiple priorities with minimal supervision
Strong communication and interpersonal skills
POSITION TYPE / EXPECTED HOURS OF WORK
This is a full-time position. The standard schedule is Monday through Friday, 8:00 AM to 4:30 PM. Occasional overtime may be required as needed; however, no night or weekend work is expected for this role.
WORKING CONDITIONS
•The work environment characteristics described here are representative of those encountered within an office setting.
•Some local and occasional overnight travel required; valid state driver’s license required with an appropriate driving record, as determined by the Company’s sole discretion.
•Employee occasionally lifts and/or moves up to 50 pounds.
•While performing the duties of this job, employee is frequently required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. Specific vision abilities include close vision and color vision.
•Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
•Employees are expected to maintain professional appearance and represent the Company in a positive manner.
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Finance & Administration Department
SUMMARY
The Office Manager serves as the central point of coordination for front desk operations, office management, inventory and supply control, IT/device coordination, and HR administrative support. This role is responsible for maintaining a highly organized, professional office environment while ensuring onboarding, equipment setup, and daily operations run smoothly across the organization. The ideal candidate is detail‑oriented, highly organized, proactive, and demonstrates strong prioritization and follow‑through skills. This position requires strong bilingual communication skills in both English and Spanish. This role requires a high level of ownership, accountability, and follow‑through, with the ability to manage responsibilities independently while working closely with and reporting to the HR Manager.
PRIMARY RESPONSIBILITIES
Office Operations & Front Desk
Serve as the primary point of contact for visitors, calls, and general inquiries
Maintain a clean, organized, and professional office environment at all times
Manage incoming and outgoing mail (same-day processing)
Maintain kitchen, printer, and common areas
Ensure overall office readiness and presentation at all times
Inventory & Supply Coordination
Maintain a centralized inventory tracking system for all office and operational supplies
Manage supply levels across all office locations and branches
Proactively order supplies for employees, departments, and new hires
Communicate with managers and staff to identify supply needs and usage trends
Ensure proper organization and distribution of supplies.
Track usage and identify opportunities to improve efficiency and reduce waste
IT & Equipment Coordination
Assist IT vendor in maintaining inventory of all company devices (computers, monitors, phones, tablets/iPads, accessories)
Track equipment assignments and returns (onboarding/offboarding)
Prepare all equipment for new hires prior to start date
Act as primary point of contact with IT vendors (including IBM MaaS and other providers)
Coordinate IT setup, troubleshooting, and equipment replacements
Support IT system improvements and transitions
HR Administrative Support
Assist with new hire onboarding and orientation coordination
Complete I-9 verification and review employee documentation
Ensure all onboarding paperwork is completed accurately and on time
Enter employee data into HR systems and maintain accurate records
Support HR Manager with employee communications and administrative tasks
Assist with interview scheduling and candidate coordination in recruitment effort.
Assist HR Manager with basic employee relations follow-up and documentation as needed
Maintain confidentiality of all employee information
Culture & Engagement
Track employee birthdays and important milestones
Coordinate monthly office lunches or team events
Support company events and engagement initiatives
ADDITIONAL RESPONSIBILITIES
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
KNOWLEDGE & SKILL REQUIREMENTS
Fluent in English and Spanish (required)
Strong organizational, prioritization, and time management skills
High attention to detail and accountability
Experience with HR administration, onboarding, or data entry preferred
Experience managing inventory, supplies, or office operations preferred
Ability to manage multiple priorities with minimal supervision
Strong communication and interpersonal skills
POSITION TYPE / EXPECTED HOURS OF WORK
This is a full-time position. The standard schedule is Monday through Friday, 8:00 AM to 4:30 PM. Occasional overtime may be required as needed; however, no night or weekend work is expected for this role.
WORKING CONDITIONS
•The work environment characteristics described here are representative of those encountered within an office setting.
•Some local and occasional overnight travel required; valid state driver’s license required with an appropriate driving record, as determined by the Company’s sole discretion.
•Employee occasionally lifts and/or moves up to 50 pounds.
•While performing the duties of this job, employee is frequently required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. Specific vision abilities include close vision and color vision.
•Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
•Employees are expected to maintain professional appearance and represent the Company in a positive manner.
#J-18808-Ljbffr