Administrative Assistant Front Desk & HR Support
REI Systems, Sterling, VA, United States
Administrative Assistant
Front Desk & HR Support
REI Systems is seeking a highly organized, dependable, and customer-focused Administrative Assistant
Front Desk & HR Support to serve as the face of the organization at our Sterling office. This role is responsible for managing front desk operations while also providing critical administrative and HR operational support across the employee lifecycle.
The ideal candidate thrives in a fast-paced environment, demonstrates strong attention to detail, and is able to balance multiple priorities while maintaining a high level of professionalism and service excellence.
Key Responsibilities:
Front Desk & Office Operations
Serve as the first point of contact for all visitors, candidates, and employees, ensuring a welcoming and professional experience.
Manage incoming calls, emails, and inquiries; route calls appropriately including directing customer support inquiries to designated helpdesk contacts.
Maintain front office coverage and ensure smooth day-to-day operations.
Coordinate visitor check-in, badge management, and security protocols.
Maintain office calendar and conference room scheduling.
Administrative Support
Provide administrative support to leadership, HR, and corporate departments.
Prepare and distribute internal communications.
Maintain administrative procedures and documentation.
Organize filing systems and records.
Perform general administrative duties.
Office & Facilities Coordination
Manage office supplies and inventory.
Coordinate equipment maintenance and vendors.
Maintain common areas and office cleanliness.
Manage mail and package distribution.
HR Operations Support
Support onboarding and new hire coordination.
Assist with interview scheduling and candidate experience.
Maintain employee records and HR data updates.
Support offboarding processes.
Meetings & Events Coordination
Coordinate meetings, town halls, and corporate events.
Research vendors and assist with logistics.
Support employee engagement initiatives.
Reporting & Executive Support
Conduct research and support reporting needs.
Assist with presentations and leadership materials.
Process Improvement & Systems Support
Identify process improvements.
Support digital tools and workflow efficiency.
Ensure data accuracy across systems.
Core Competencies
Customer service orientation
Strong organization and time management
Attention to detail
Communication skills
Professionalism and discretion
Problem-solving mindset
Required Qualifications:
24 years of relevant experience
MS Office proficiency
Strong multitasking and communication skills
Ability to work in a fast-paced environment
Preferred Qualifications:
HR process experience
Corporate environment experience
Familiarity with HR systems
Education: Associate or Bachelor's degree in business, human resources, or other related field.
Clearance: Ability to obtain and maintain a clearance is preferred.
Citizenship: Must be a US citizen or Permanent Resident.
Location: Hybrid (2 days per week coming to REI Systems Sterling VA Office).
EEO Statement: REI Systems is an Equal Opportunity Employer. In our workplace, we seek, welcome, and respect diversity in all of its forms.
Front Desk & HR Support
REI Systems is seeking a highly organized, dependable, and customer-focused Administrative Assistant
Front Desk & HR Support to serve as the face of the organization at our Sterling office. This role is responsible for managing front desk operations while also providing critical administrative and HR operational support across the employee lifecycle.
The ideal candidate thrives in a fast-paced environment, demonstrates strong attention to detail, and is able to balance multiple priorities while maintaining a high level of professionalism and service excellence.
Key Responsibilities:
Front Desk & Office Operations
Serve as the first point of contact for all visitors, candidates, and employees, ensuring a welcoming and professional experience.
Manage incoming calls, emails, and inquiries; route calls appropriately including directing customer support inquiries to designated helpdesk contacts.
Maintain front office coverage and ensure smooth day-to-day operations.
Coordinate visitor check-in, badge management, and security protocols.
Maintain office calendar and conference room scheduling.
Administrative Support
Provide administrative support to leadership, HR, and corporate departments.
Prepare and distribute internal communications.
Maintain administrative procedures and documentation.
Organize filing systems and records.
Perform general administrative duties.
Office & Facilities Coordination
Manage office supplies and inventory.
Coordinate equipment maintenance and vendors.
Maintain common areas and office cleanliness.
Manage mail and package distribution.
HR Operations Support
Support onboarding and new hire coordination.
Assist with interview scheduling and candidate experience.
Maintain employee records and HR data updates.
Support offboarding processes.
Meetings & Events Coordination
Coordinate meetings, town halls, and corporate events.
Research vendors and assist with logistics.
Support employee engagement initiatives.
Reporting & Executive Support
Conduct research and support reporting needs.
Assist with presentations and leadership materials.
Process Improvement & Systems Support
Identify process improvements.
Support digital tools and workflow efficiency.
Ensure data accuracy across systems.
Core Competencies
Customer service orientation
Strong organization and time management
Attention to detail
Communication skills
Professionalism and discretion
Problem-solving mindset
Required Qualifications:
24 years of relevant experience
MS Office proficiency
Strong multitasking and communication skills
Ability to work in a fast-paced environment
Preferred Qualifications:
HR process experience
Corporate environment experience
Familiarity with HR systems
Education: Associate or Bachelor's degree in business, human resources, or other related field.
Clearance: Ability to obtain and maintain a clearance is preferred.
Citizenship: Must be a US citizen or Permanent Resident.
Location: Hybrid (2 days per week coming to REI Systems Sterling VA Office).
EEO Statement: REI Systems is an Equal Opportunity Employer. In our workplace, we seek, welcome, and respect diversity in all of its forms.