Administrative Specialist I
NC Department of Health and Human Services, Raleigh, NC, United States
Overview
The North Carolina Department of Health and Human Services (DHHS) is one of the largest, most complex agencies in the state, and has approximately 17,000 employees. It is responsible for ensuring the health, safety, and well-being of all North Carolinians, providing human service needs for special populations including individuals who are deaf, blind, developmentally disabled, and mentally ill, and helping poor North Carolinians achieve economic independence.
Agency
Dept of Health and Human Services
Division
Health Service Regulation
Job Classification Title
Administrative Specialist I (S)
Position Number
60054303
Grade
NC08
Description Of Work
This position is a member of a 5-staff administrative team which provides administrative support for the Construction Section, and the Plan Review and Life Safety Teams within the Construction Section. The Construction Section inspects and recommends for licensure health care facility and social care facilities, as well as county jail construction projects.
Responsibilities
Processing of review letters, surveys, and invoicing documents
Electronic filing and compiling records requests
Create letters using templates in MS Word
Email and mail letters to applicants, administrators, other agencies, and other Sections within DHSR
Data entry in MS Office Programs and other data tracking software
Back-up coverage for the 2nd floor lobby receptionist and first point of contact for the public
Answer phones and route all calls to appropriate staff or Sections
Operate general office machines
This position is in the Construction Section which is located at the new DHHS Headquarters located across the street from the NC Museum of Art. Employees enjoy the benefit of a good work-life balance and working a 40-hour work week. The work schedule for this position is Monday through Friday, 8:00 a.m. to 5:00 p.m.
Knowledge, Skills And Abilities / Management Preferences
Salary Range: $39,244 - $68,679
Recruitment Range: $39,244 - $40,190
Candidates now meet the minimum qualifications of a position if they meet the minimum education and experience listed on the vacancy announcement. The Knowledge Skills and Abilities / Management Preferences are not required. Applicants who possess the following skills are preferred.
Computer experience including data entry, scanning, electronic filing, and producing documents in both Microsoft Word and Excel.
Capability to work both independently and as part of a team with a high degree of accuracy.
Excellent communication skills, both written and oral, including the use of correct grammar, vocabulary and spelling.
Flexibility, with the ability to multi-task and manage changing work priorities.
Ability to effectively communicate with employees, public, professionals, providers, government agencies via phone or face to face contact in a positive and professional manner.
This position will close at 11:59 p.m. the night before the end date.
Division, Mission and Scope
The Division of Health Service Regulation oversees medical, mental health and adult care facilities, emergency medical services, and local jails. We check to see that people receiving care in these facilities are safe and receive appropriate care. We make certain that medical buildings are built only when there is a need for them.
Compensation & Benefits
The State of North Carolina offers excellent comprehensive benefits. Employees can participate in health insurance options, standard and supplemental retirement plans, and the NCFlex program (numerous high-quality, low-cost benefits on a pre-tax basis). Employees also receive paid vacation, sick, and community service leave. In addition, paid parental leave is available to eligible employees.
Visit website for State Benefits
Supplemental and Contact Information
The North Carolina Department of Health and Human Services (DHHS) is an Equal Opportunity Employer that embraces an Employment First philosophy, which consists of complying with all federal laws, state laws, and Executive Orders. We are committed to reviewing requests for reasonable accommodation at any time during the hiring process or while on the job. For more information about DHHS: https://www.ncdhhs.gov/.
DHHS uses the Merit-Based Recruitment and Selection Plan to fill positions subject to the State Human Resources Act with the most qualified individuals. Hiring salary will be based on relevant qualifications, internal equity, and budgetary considerations pertinent to the advertised position.
In accordance with the Governor’s Executive Order 303, our agency supports second-chance employment for individuals who were previously incarcerated or justice-involved. We invite all potential applicants to apply for positions for which they may be qualified.
Application Process
Be sure to complete the application in its entirety. Resumes will not be accepted in lieu of completing this application.
Information should be provided in the appropriate areas, to include the following: Education, including high school and all degrees obtained, Work Experience, and Certificates & Licenses. It is critical to our screening and salary determination process that applications contain comprehensive candidate information.
Applicants may be subject to a criminal background check. All candidates selected for positions considered "Positions of Trust" will be subject to a criminal background check.
Due to the volume of applications received, we are unable to provide information regarding the status of your application over the phone. To check the status of your application, please log in to your account. Upon the closing date, applications are "Under Review" and will be screened by Human Resources for qualified applicants. The hiring process may take several weeks.
Degrees must be received from appropriately accredited institutions. Transcripts and degree evaluations may be uploaded with your application. The State of North Carolina/Office of State Human Resources uses the National Association of Credential Evaluation Services (NACES) as a referral resource for applicants who need to have their credentials certified as equivalent.
For a list of organizations that perform this specialized service, please visit the NACES membership website at https://www.naces.org/members.
Degree/College Credit Verification: Degrees must be received from appropriately accredited institutions. Transcripts, degree evaluations and cover letters may be uploaded with your application.
Veterans’ and National Guard Preference: Applicants seeking Veteran's Preference must attach a DD-214 Member-4 Form (Certificate of Release or Discharge from Active Duty) to their applications.
Applicants seeking National Guard Preference must attach an NGB 23A (RPAS), along with the state application, if they are a current member of the NC National Guard in good standing.
Applicants who are former members of either the NC Army National Guard or the NC Air National Guard, with honorable discharge and six years of creditable service, must attach a copy of the DD 256 or NGB 22, along with the state application.
ADA Accommodations
Consistent with the Americans with Disabilities Act (ADA) and the Pregnant Workers Fairness Act (PWFA), DHHS is committed to the full inclusion of all qualified individuals. As part of this commitment, DHHS will ensure that people with disabilities, or known limitations covered by the PWFA, are provided with reasonable accommodation. If reasonable accommodation is needed to participate in the job application or interview process, please contact the person indicated below.
Contact Information
If there are any questions about this posting, please contact Talent Acquisition at talentacquisition@dhhs.nc.gov.
Resumes will not be accepted in lieu of completing this application.
Minimum Education And Experience
High school diploma or General Educational Development (GED) diploma and two years of related administrative experience; or equivalent combination of education and experience.
EEO Statement
The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.
Recruiter
Cheryl Adams Eatmon
Email
talentacquisition@dhhs.nc.gov
#J-18808-Ljbffr
The North Carolina Department of Health and Human Services (DHHS) is one of the largest, most complex agencies in the state, and has approximately 17,000 employees. It is responsible for ensuring the health, safety, and well-being of all North Carolinians, providing human service needs for special populations including individuals who are deaf, blind, developmentally disabled, and mentally ill, and helping poor North Carolinians achieve economic independence.
Agency
Dept of Health and Human Services
Division
Health Service Regulation
Job Classification Title
Administrative Specialist I (S)
Position Number
60054303
Grade
NC08
Description Of Work
This position is a member of a 5-staff administrative team which provides administrative support for the Construction Section, and the Plan Review and Life Safety Teams within the Construction Section. The Construction Section inspects and recommends for licensure health care facility and social care facilities, as well as county jail construction projects.
Responsibilities
Processing of review letters, surveys, and invoicing documents
Electronic filing and compiling records requests
Create letters using templates in MS Word
Email and mail letters to applicants, administrators, other agencies, and other Sections within DHSR
Data entry in MS Office Programs and other data tracking software
Back-up coverage for the 2nd floor lobby receptionist and first point of contact for the public
Answer phones and route all calls to appropriate staff or Sections
Operate general office machines
This position is in the Construction Section which is located at the new DHHS Headquarters located across the street from the NC Museum of Art. Employees enjoy the benefit of a good work-life balance and working a 40-hour work week. The work schedule for this position is Monday through Friday, 8:00 a.m. to 5:00 p.m.
Knowledge, Skills And Abilities / Management Preferences
Salary Range: $39,244 - $68,679
Recruitment Range: $39,244 - $40,190
Candidates now meet the minimum qualifications of a position if they meet the minimum education and experience listed on the vacancy announcement. The Knowledge Skills and Abilities / Management Preferences are not required. Applicants who possess the following skills are preferred.
Computer experience including data entry, scanning, electronic filing, and producing documents in both Microsoft Word and Excel.
Capability to work both independently and as part of a team with a high degree of accuracy.
Excellent communication skills, both written and oral, including the use of correct grammar, vocabulary and spelling.
Flexibility, with the ability to multi-task and manage changing work priorities.
Ability to effectively communicate with employees, public, professionals, providers, government agencies via phone or face to face contact in a positive and professional manner.
This position will close at 11:59 p.m. the night before the end date.
Division, Mission and Scope
The Division of Health Service Regulation oversees medical, mental health and adult care facilities, emergency medical services, and local jails. We check to see that people receiving care in these facilities are safe and receive appropriate care. We make certain that medical buildings are built only when there is a need for them.
Compensation & Benefits
The State of North Carolina offers excellent comprehensive benefits. Employees can participate in health insurance options, standard and supplemental retirement plans, and the NCFlex program (numerous high-quality, low-cost benefits on a pre-tax basis). Employees also receive paid vacation, sick, and community service leave. In addition, paid parental leave is available to eligible employees.
Visit website for State Benefits
Supplemental and Contact Information
The North Carolina Department of Health and Human Services (DHHS) is an Equal Opportunity Employer that embraces an Employment First philosophy, which consists of complying with all federal laws, state laws, and Executive Orders. We are committed to reviewing requests for reasonable accommodation at any time during the hiring process or while on the job. For more information about DHHS: https://www.ncdhhs.gov/.
DHHS uses the Merit-Based Recruitment and Selection Plan to fill positions subject to the State Human Resources Act with the most qualified individuals. Hiring salary will be based on relevant qualifications, internal equity, and budgetary considerations pertinent to the advertised position.
In accordance with the Governor’s Executive Order 303, our agency supports second-chance employment for individuals who were previously incarcerated or justice-involved. We invite all potential applicants to apply for positions for which they may be qualified.
Application Process
Be sure to complete the application in its entirety. Resumes will not be accepted in lieu of completing this application.
Information should be provided in the appropriate areas, to include the following: Education, including high school and all degrees obtained, Work Experience, and Certificates & Licenses. It is critical to our screening and salary determination process that applications contain comprehensive candidate information.
Applicants may be subject to a criminal background check. All candidates selected for positions considered "Positions of Trust" will be subject to a criminal background check.
Due to the volume of applications received, we are unable to provide information regarding the status of your application over the phone. To check the status of your application, please log in to your account. Upon the closing date, applications are "Under Review" and will be screened by Human Resources for qualified applicants. The hiring process may take several weeks.
Degrees must be received from appropriately accredited institutions. Transcripts and degree evaluations may be uploaded with your application. The State of North Carolina/Office of State Human Resources uses the National Association of Credential Evaluation Services (NACES) as a referral resource for applicants who need to have their credentials certified as equivalent.
For a list of organizations that perform this specialized service, please visit the NACES membership website at https://www.naces.org/members.
Degree/College Credit Verification: Degrees must be received from appropriately accredited institutions. Transcripts, degree evaluations and cover letters may be uploaded with your application.
Veterans’ and National Guard Preference: Applicants seeking Veteran's Preference must attach a DD-214 Member-4 Form (Certificate of Release or Discharge from Active Duty) to their applications.
Applicants seeking National Guard Preference must attach an NGB 23A (RPAS), along with the state application, if they are a current member of the NC National Guard in good standing.
Applicants who are former members of either the NC Army National Guard or the NC Air National Guard, with honorable discharge and six years of creditable service, must attach a copy of the DD 256 or NGB 22, along with the state application.
ADA Accommodations
Consistent with the Americans with Disabilities Act (ADA) and the Pregnant Workers Fairness Act (PWFA), DHHS is committed to the full inclusion of all qualified individuals. As part of this commitment, DHHS will ensure that people with disabilities, or known limitations covered by the PWFA, are provided with reasonable accommodation. If reasonable accommodation is needed to participate in the job application or interview process, please contact the person indicated below.
Contact Information
If there are any questions about this posting, please contact Talent Acquisition at talentacquisition@dhhs.nc.gov.
Resumes will not be accepted in lieu of completing this application.
Minimum Education And Experience
High school diploma or General Educational Development (GED) diploma and two years of related administrative experience; or equivalent combination of education and experience.
EEO Statement
The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.
Recruiter
Cheryl Adams Eatmon
talentacquisition@dhhs.nc.gov
#J-18808-Ljbffr