Senior Payroll Analyst
Medline, Chicago, IL, United States
Overview
Job Description
Reporting to the Director of Payroll, the Senior Payroll Specialist supports end-to-end payroll operations in close partnership with management. Under limited supervision, this role is responsible for overseeing payroll processing for Medline businesses and managing day-to-day payroll activities. The Senior Payroll Specialist brings a strong ability to deep-dive into payroll discrepancies, drive process improvements, and conduct complex, in-depth audits to ensure payroll accuracy, compliance, and operational excellence. This role requires advanced Workday expertise and the ability to collaborate with and train team members as needed to strengthen overall payroll knowledge and consistency.
Major Responsibilities
Lead and execute payroll processing in Workday, ensuring accuracy, compliance, and adherence to established timelines
Perform all required payroll audits during processing, ensuring completeness and accuracy of the payroll checklist
Conduct in-depth, complex payroll audits, including retroactive pay, garnishments, benefits, tax, and multi-state discrepancies
Proactively identify, analyze, and improve payroll processes by deep-diving into errors, trends, and systemic issues
Determine root cause of payroll errors by collecting, validating, and analyzing data under strict deadlines; implement corrective and preventive actions
Audit and complete payroll close in UKG; reconcile hours between UKG and Workday, resolving variances timely
Serve as backup support and subject matter expert (SME) for UKG, ensuring continuity of operations
Analyze and process off-cycle payrolls, special payments, adjustments, reversals, and corrections
Proactively ensure all payroll errors, discrepancies, and issues are resolved accurately and within established service levels
Provide high-level support to internal and external customers regarding payroll inquiries, including complex or escalated issues
Leverage advanced Workday knowledge to support configuration understanding, reporting, audits, and troubleshooting
Partner with the Director of Payroll to assist in the development and enhancement of payroll policies, procedures, contingency plans, and process improvement initiatives, using payroll best practices and existing tools
Participate in Financial, Tax, and Benefits audits as required; prepare audit documentation and respond to auditor inquiries
Produce and analyze payroll reports, including labor distribution, accruals, tax filings, and benefit disbursements
Train, coach, and cross-train payroll team members, sharing knowledge on Workday, UKG, audits, and payroll best practices to strengthen team capability and coverage
Serve as backup for all payroll functions; collaborate with payroll team members to ensure full cross-coverage and business continuity
Provide regular feedback and insights to the Payroll Director, ensuring timely issue escalation and participation in problem-resolution and continuous-improvement efforts
Minimum Job Requirements
Education
Bachelor's degree in Accounting, Human Resources, Business Administration or related field, or equivalent education and related training or experience
Work Experience
At least 4 years of experience processing multi-state payroll OR high school diploma or equivalent and at least 6 years of experience processing multi-state payroll.
Knowledge / Skills / Abilities
Strong working knowledge of payroll wage and hour laws, tax regulations, and payroll operations
Strong working knowledge of payroll system functionality and the ability to effectively utilize ERP applications
Advanced spreadsheet skills (VLOOKUP, pivots, functions, etc.)
Strong communication skills with the ability to accurately understand and communicate payroll wage and tax information, payroll policies and procedures, and payroll system functionality to all levels of employees
Ability to maintain a thorough understanding of the payroll cycle
Strong organizational skills with the ability to plan, organize, and prioritize tasks and schedules to meet critical deadlines in a fast-paced environment
Demonstrate high levels of technical expertise, integrity, honesty, credibility, and the courage to make difficult yet necessary decisions
Detail-oriented with excellent analytical skills; proactive with meticulous follow-up skills
Ability to define problems, analyze data, and outline valid conclusions and action steps
Ability to provide superior customer service through all types of interactions by maintaining a positive, friendly, professional, and patient attitude at all times
Self-starter who is able to work independently, ensuring all payroll deadlines are met
Preferred Job Requirements
Certification/Licensure
Certified Payroll Professional (CPP) designation
Work Experience
At least 7 years of experience in processing multi-state payroll. Experience processing Canadian payrolls.
Knowledge / Skills / Abilities
Experience processing payroll for a large organization (over 10,000 employees); Experience with Workday, UKG, ADP
Salary and Benefits
The Anticipated Salary Range For This Position: $79,000.00 - $119,000.00 Annual
The actual salary will vary based on applicant’s location, education, experience, skills, and abilities. This role is bonus and/or incentive eligible. Medline will not pay less than the applicable minimum wage or salary threshold.
Our benefit package includes health insurance, life and disability, 401(k) contributions, paid time off, etc., for employees working 30 or more hours per week on average. For roles where employees work less than 30 hours per week, benefits include 401(k) contributions, paid time off, as well as access to the Employee Assistance Program, Employee Resource Groups and the Employee Service Corp. For a more comprehensive list of our benefits please click here.
Equal Opportunity
Medline Industries, LP is an equal opportunity employer. Medline evaluates qualified individuals without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, age, disability, neurodivergence, protected veteran status, marital or family status, caregiver responsibilities, genetic information, or any other characteristic protected by applicable federal, state, or local laws.
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Job Description
Reporting to the Director of Payroll, the Senior Payroll Specialist supports end-to-end payroll operations in close partnership with management. Under limited supervision, this role is responsible for overseeing payroll processing for Medline businesses and managing day-to-day payroll activities. The Senior Payroll Specialist brings a strong ability to deep-dive into payroll discrepancies, drive process improvements, and conduct complex, in-depth audits to ensure payroll accuracy, compliance, and operational excellence. This role requires advanced Workday expertise and the ability to collaborate with and train team members as needed to strengthen overall payroll knowledge and consistency.
Major Responsibilities
Lead and execute payroll processing in Workday, ensuring accuracy, compliance, and adherence to established timelines
Perform all required payroll audits during processing, ensuring completeness and accuracy of the payroll checklist
Conduct in-depth, complex payroll audits, including retroactive pay, garnishments, benefits, tax, and multi-state discrepancies
Proactively identify, analyze, and improve payroll processes by deep-diving into errors, trends, and systemic issues
Determine root cause of payroll errors by collecting, validating, and analyzing data under strict deadlines; implement corrective and preventive actions
Audit and complete payroll close in UKG; reconcile hours between UKG and Workday, resolving variances timely
Serve as backup support and subject matter expert (SME) for UKG, ensuring continuity of operations
Analyze and process off-cycle payrolls, special payments, adjustments, reversals, and corrections
Proactively ensure all payroll errors, discrepancies, and issues are resolved accurately and within established service levels
Provide high-level support to internal and external customers regarding payroll inquiries, including complex or escalated issues
Leverage advanced Workday knowledge to support configuration understanding, reporting, audits, and troubleshooting
Partner with the Director of Payroll to assist in the development and enhancement of payroll policies, procedures, contingency plans, and process improvement initiatives, using payroll best practices and existing tools
Participate in Financial, Tax, and Benefits audits as required; prepare audit documentation and respond to auditor inquiries
Produce and analyze payroll reports, including labor distribution, accruals, tax filings, and benefit disbursements
Train, coach, and cross-train payroll team members, sharing knowledge on Workday, UKG, audits, and payroll best practices to strengthen team capability and coverage
Serve as backup for all payroll functions; collaborate with payroll team members to ensure full cross-coverage and business continuity
Provide regular feedback and insights to the Payroll Director, ensuring timely issue escalation and participation in problem-resolution and continuous-improvement efforts
Minimum Job Requirements
Education
Bachelor's degree in Accounting, Human Resources, Business Administration or related field, or equivalent education and related training or experience
Work Experience
At least 4 years of experience processing multi-state payroll OR high school diploma or equivalent and at least 6 years of experience processing multi-state payroll.
Knowledge / Skills / Abilities
Strong working knowledge of payroll wage and hour laws, tax regulations, and payroll operations
Strong working knowledge of payroll system functionality and the ability to effectively utilize ERP applications
Advanced spreadsheet skills (VLOOKUP, pivots, functions, etc.)
Strong communication skills with the ability to accurately understand and communicate payroll wage and tax information, payroll policies and procedures, and payroll system functionality to all levels of employees
Ability to maintain a thorough understanding of the payroll cycle
Strong organizational skills with the ability to plan, organize, and prioritize tasks and schedules to meet critical deadlines in a fast-paced environment
Demonstrate high levels of technical expertise, integrity, honesty, credibility, and the courage to make difficult yet necessary decisions
Detail-oriented with excellent analytical skills; proactive with meticulous follow-up skills
Ability to define problems, analyze data, and outline valid conclusions and action steps
Ability to provide superior customer service through all types of interactions by maintaining a positive, friendly, professional, and patient attitude at all times
Self-starter who is able to work independently, ensuring all payroll deadlines are met
Preferred Job Requirements
Certification/Licensure
Certified Payroll Professional (CPP) designation
Work Experience
At least 7 years of experience in processing multi-state payroll. Experience processing Canadian payrolls.
Knowledge / Skills / Abilities
Experience processing payroll for a large organization (over 10,000 employees); Experience with Workday, UKG, ADP
Salary and Benefits
The Anticipated Salary Range For This Position: $79,000.00 - $119,000.00 Annual
The actual salary will vary based on applicant’s location, education, experience, skills, and abilities. This role is bonus and/or incentive eligible. Medline will not pay less than the applicable minimum wage or salary threshold.
Our benefit package includes health insurance, life and disability, 401(k) contributions, paid time off, etc., for employees working 30 or more hours per week on average. For roles where employees work less than 30 hours per week, benefits include 401(k) contributions, paid time off, as well as access to the Employee Assistance Program, Employee Resource Groups and the Employee Service Corp. For a more comprehensive list of our benefits please click here.
Equal Opportunity
Medline Industries, LP is an equal opportunity employer. Medline evaluates qualified individuals without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, age, disability, neurodivergence, protected veteran status, marital or family status, caregiver responsibilities, genetic information, or any other characteristic protected by applicable federal, state, or local laws.
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