Administrative Coordinator 4
GovernmentJobs.com, Baton Rouge, LA, United States
Administrative Support Specialist
The mission of the Louisiana Department of Health is to protect and promote health and to ensure access to medical, preventive, and rehabilitative services for all residents of the State of Louisiana.
Join the Office of Aging and Adult Services (OAAS) and play a vital role in supporting programs that serve Louisiana's elderly and individuals with adult-onset disabilities. Based in the Baton Rouge Regional Office, this position provides high-level administrative support and helps ensure services are delivered efficiently and effectively. If you are organized, adaptable, and thrive in a fast-paced environment where your work truly makes a difference, we encourage you to apply.
The ideal candidate should possess experience in administrative functions such as timekeeping, inventory and property management, and safety compliance, along with knowledge of NVRA requirements and Medicaid long-term care programs. Proficiency in Microsoft Office and other standard business systems is also essential.
An ideal candidate should possess the following competencies:
Demonstrating Accountability:
The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.
Following Policies and Procedures:
The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.
Thinking Critically:
The ability to analyze information objectively, identify connections across sources, and form logical, well-supported conclusions.
Selected Preferred Competencies:
Adapting to Change:
The ability to demonstrate flexibility in thoughts, behaviors, and actions in response to evolving circumstances or unexpected change.
Communicating Effectively:
The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.
Demonstrating Initiative:
The ability to assess situations independently and take proactive steps to address them without being prompted or instructed by others.
Managing Stakeholders:
The ability to identify key stakeholders, manage relationships, and align interests to move work forward.
Managing Time:
The ability to prioritize tasks, meet deadlines, and allocate time to ensure timely completion of work goals.
Solving Problems:
The ability to identify root causes, analyze relevant data, and apply practical or innovative solutions to challenges.
Minimum Qualifications: No experience or training is required.
Job Duties:
Answering phone line(s) for the office and addressing, triaging, and forwarding the calls/tasks appropriately.
Maintaining, tracking and reporting National Voter Registration Act (NVRA) documents/data per policy.
Completing payroll and timekeeping duties for assigned OAAS staff.
Utilizing Adobe Pro software to merge, stamp, and combine documents, among other tasks.
Supporting office efficiency by ordering needed supplies and keeping inventory. Keeps office equipment in working condition.
Scheduling and creating appointments via Outlook and Teams Conferencing.
Printing and mailing notices and documents timely and per policy.
Managing all property control records of equipment/furniture for assigned personnel and actively participating in property control audits.
Managing safety policies and procedures to maintain compliance with the Office of Risk Management (ORM) and actively participating in property control audits.
Maintaining paper files and submitting requests for document disposal, as necessary, per the Secretary of State document retention policy.
Position-Specific Details:
Location: Office of Aging and Adult Services / Headquarters - AD PROGRAM OPERATIONS-RO2 / East Baton Rouge Parish
Appointment Type: This position may be filled as a Probationary appointment
Cost Center: 3201022002
Position Number(s): 50370240
How To Apply: No Civil Service test score is required in order to be considered for this vacancy.
To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
* Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.
For information on how to check your application status and understand status updates, please click HERE (Download PDF reader).
Contact Information:
Debbie Parris-Thymes
Debbie.Parris-Thymes2@la.gov
LA Department of Health (LDH)
Division of Human Resources
PO Box 4818
Baton Rouge, LA 70821
225-342-6477
This organization participates in E-verify, and for more information on E-verify, please contact DHS at 1-888-464-4218.
LDH supports Louisiana's commitment to being a State as a Model Employer (SAME) by promoting the recruitment, hiring, and retention of individuals with disabilities.
Information on the Louisiana Works, Louisiana Rehabilitation Services is available here.
LDH is an equal opportunity employer and seeks to recruit a highly productive and diverse workforce and will provide equal employment opportunities to all employees and prospective employees. Employment decisions shall be based strictly on merit and without regard to religious or political beliefs, sex, race, or any other non-merit factor.
The mission of the Louisiana Department of Health is to protect and promote health and to ensure access to medical, preventive, and rehabilitative services for all residents of the State of Louisiana.
Join the Office of Aging and Adult Services (OAAS) and play a vital role in supporting programs that serve Louisiana's elderly and individuals with adult-onset disabilities. Based in the Baton Rouge Regional Office, this position provides high-level administrative support and helps ensure services are delivered efficiently and effectively. If you are organized, adaptable, and thrive in a fast-paced environment where your work truly makes a difference, we encourage you to apply.
The ideal candidate should possess experience in administrative functions such as timekeeping, inventory and property management, and safety compliance, along with knowledge of NVRA requirements and Medicaid long-term care programs. Proficiency in Microsoft Office and other standard business systems is also essential.
An ideal candidate should possess the following competencies:
Demonstrating Accountability:
The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.
Following Policies and Procedures:
The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.
Thinking Critically:
The ability to analyze information objectively, identify connections across sources, and form logical, well-supported conclusions.
Selected Preferred Competencies:
Adapting to Change:
The ability to demonstrate flexibility in thoughts, behaviors, and actions in response to evolving circumstances or unexpected change.
Communicating Effectively:
The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.
Demonstrating Initiative:
The ability to assess situations independently and take proactive steps to address them without being prompted or instructed by others.
Managing Stakeholders:
The ability to identify key stakeholders, manage relationships, and align interests to move work forward.
Managing Time:
The ability to prioritize tasks, meet deadlines, and allocate time to ensure timely completion of work goals.
Solving Problems:
The ability to identify root causes, analyze relevant data, and apply practical or innovative solutions to challenges.
Minimum Qualifications: No experience or training is required.
Job Duties:
Answering phone line(s) for the office and addressing, triaging, and forwarding the calls/tasks appropriately.
Maintaining, tracking and reporting National Voter Registration Act (NVRA) documents/data per policy.
Completing payroll and timekeeping duties for assigned OAAS staff.
Utilizing Adobe Pro software to merge, stamp, and combine documents, among other tasks.
Supporting office efficiency by ordering needed supplies and keeping inventory. Keeps office equipment in working condition.
Scheduling and creating appointments via Outlook and Teams Conferencing.
Printing and mailing notices and documents timely and per policy.
Managing all property control records of equipment/furniture for assigned personnel and actively participating in property control audits.
Managing safety policies and procedures to maintain compliance with the Office of Risk Management (ORM) and actively participating in property control audits.
Maintaining paper files and submitting requests for document disposal, as necessary, per the Secretary of State document retention policy.
Position-Specific Details:
Location: Office of Aging and Adult Services / Headquarters - AD PROGRAM OPERATIONS-RO2 / East Baton Rouge Parish
Appointment Type: This position may be filled as a Probationary appointment
Cost Center: 3201022002
Position Number(s): 50370240
How To Apply: No Civil Service test score is required in order to be considered for this vacancy.
To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
* Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.
For information on how to check your application status and understand status updates, please click HERE (Download PDF reader).
Contact Information:
Debbie Parris-Thymes
Debbie.Parris-Thymes2@la.gov
LA Department of Health (LDH)
Division of Human Resources
PO Box 4818
Baton Rouge, LA 70821
225-342-6477
This organization participates in E-verify, and for more information on E-verify, please contact DHS at 1-888-464-4218.
LDH supports Louisiana's commitment to being a State as a Model Employer (SAME) by promoting the recruitment, hiring, and retention of individuals with disabilities.
Information on the Louisiana Works, Louisiana Rehabilitation Services is available here.
LDH is an equal opportunity employer and seeks to recruit a highly productive and diverse workforce and will provide equal employment opportunities to all employees and prospective employees. Employment decisions shall be based strictly on merit and without regard to religious or political beliefs, sex, race, or any other non-merit factor.