Executive Assistant to Partner - Investment Firm
BURKE + CO., Palo Alto, CA, United States
Our client, a private investment firm with an impressive portfolio, seeks a stellar Executive Assistant to support one of the firm's partners in Palo Alto. This role will involve expert coordination of domestic & international travel and management of the executive's complex calendar, in addition to overseeing special projects and working collaboratively with other team members. The ideal candidate will bring a polished & professional demeanor, keen attention to detail, and top-tier organizational skills to the role. Previous administrative support experience in private equity, investment banking, and/or venture capital highly preferred.
THE NITTY GRITTY:
Arrange ever-changing international & domestic travel and prepare itineraries
Expertly manage executive's complex & high-volume calendar, coordinate meetings, and confirm appointments
Manage incoming communications with a strong sense of urgency, discretion, and tactfulness
Update internal CRM system in a timely manner
Assist with the planning & execution of firm events
Collaborate cohesively with members of the administrative support team and other departments
Act as backup for other administrative team members when needed
Assist with other administrative tasks & projects, as needed
THE ESSENTIALS:
5+ years of administrative support experience
Experience arranging complex international & domestic corporate travel required, private aviation experience a plus
Experience working in financial services and/or consulting strongly preferred
Flexible to work outside traditional business hours when needed
Polished and professional communication style
Ability to work well independently and as part of a team
Superior level of discretion and confidentiality
Ability to thrive in a dynamic environment with tight deadlines
Proficient in Microsoft Office
THE CHERRY ON TOP:
Opportunity to join a prominent firm with a collaborative team environment
COMPENSATION:
Base salary: $140,000/yr - $160,000/yr + bonus + benefits (exact compensation will vary based on skills, experience, and expertise)
*Compensation is aligned with experience, level, and role scope. Most offers fall within the mid-range, with the top of the band generally reserved for candidates with extensive, directly relevant backgrounds. Leveling is determined during the interview process
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THE NITTY GRITTY:
Arrange ever-changing international & domestic travel and prepare itineraries
Expertly manage executive's complex & high-volume calendar, coordinate meetings, and confirm appointments
Manage incoming communications with a strong sense of urgency, discretion, and tactfulness
Update internal CRM system in a timely manner
Assist with the planning & execution of firm events
Collaborate cohesively with members of the administrative support team and other departments
Act as backup for other administrative team members when needed
Assist with other administrative tasks & projects, as needed
THE ESSENTIALS:
5+ years of administrative support experience
Experience arranging complex international & domestic corporate travel required, private aviation experience a plus
Experience working in financial services and/or consulting strongly preferred
Flexible to work outside traditional business hours when needed
Polished and professional communication style
Ability to work well independently and as part of a team
Superior level of discretion and confidentiality
Ability to thrive in a dynamic environment with tight deadlines
Proficient in Microsoft Office
THE CHERRY ON TOP:
Opportunity to join a prominent firm with a collaborative team environment
COMPENSATION:
Base salary: $140,000/yr - $160,000/yr + bonus + benefits (exact compensation will vary based on skills, experience, and expertise)
*Compensation is aligned with experience, level, and role scope. Most offers fall within the mid-range, with the top of the band generally reserved for candidates with extensive, directly relevant backgrounds. Leveling is determined during the interview process
#J-18808-Ljbffr