Secretary A
Edwardsville Community School District 7, Edwardsville, IL, United States
Building Secretary
Scope: To assist building administrator(s) in maintaining a smooth and efficient running of the school office; to project and promote a positive image of the school and the District through courteous and helpful handling of all peoples and records associated with running the building; to maintain general knowledge of the District operation and specific information and knowledge of the School operation you serve. All building secretaries are at the direction of the building principal and can be reassigned, as the principal deems necessary for effective and efficient operations of the building.
Qualifications:
Minimum of high school diploma
Prefer college or 2 years experience in similar position
Confident, well-groomed, professional, self-motivated, and able to work with minimum supervision
Excellent communication skills verbal and written
Ability to interact pleasantly and tactfully with administrators, students, employees and visitors
Competent computer skills: Microsoft applications and database software such as Powerschool
Competent clerical and organizational skills
Responsibilities:
Greet students, staff, and visitors
Answer phone and relay and/or take/deliver messages
Create an organized and efficient running office
Perform as confidential secretary to Administrator and District
Register students, checking all forms for accuracy and signatures, making copies as needed
Maintain student enrollments cards, keeping them up-to-date and complete
Maintain accurate record of student book rental
Track student attendance - keeping records up-to-date and accurate
Enter data into data base programs
Maintain all files as directed by Administrator (i.e. student, employees, correspondence)
Check time sheet for hourly wage employees; sending to Board Office for payroll
Maintain absentee report for classified employees and forwarding to Board Office each week
Maintain an up-to-date master schedule
Type suspension letter and maintain file on all such letters for end of year report
Compile information and complete all State Reports as directed
Maintain and track supplies - requisitions, purchase orders
Compile and distribute daily, weekly, monthly correspondence to staff and parents as directed by Administrator
Coordinate the work of other secretaries and volunteers as directed by Administrator
Keep supply of district forms needed for employees
Perform other duties as directed by Administrator(s)
Physical Requirements:
Must be able to lift, push or pull up to 20-40 pounds on a regular repetitive basis
Must be able to speak, hear, see, write, walk, climb, stand, stoop, kneel, bend, twist, turn, push, pull and reach (above head and below knees) on a regular and repetitive basis
Tasks require extensive use of hands including repetitive gripping, grasping, lifting and manipulation of equipment necessary to perform duties
Scope: To assist building administrator(s) in maintaining a smooth and efficient running of the school office; to project and promote a positive image of the school and the District through courteous and helpful handling of all peoples and records associated with running the building; to maintain general knowledge of the District operation and specific information and knowledge of the School operation you serve. All building secretaries are at the direction of the building principal and can be reassigned, as the principal deems necessary for effective and efficient operations of the building.
Qualifications:
Minimum of high school diploma
Prefer college or 2 years experience in similar position
Confident, well-groomed, professional, self-motivated, and able to work with minimum supervision
Excellent communication skills verbal and written
Ability to interact pleasantly and tactfully with administrators, students, employees and visitors
Competent computer skills: Microsoft applications and database software such as Powerschool
Competent clerical and organizational skills
Responsibilities:
Greet students, staff, and visitors
Answer phone and relay and/or take/deliver messages
Create an organized and efficient running office
Perform as confidential secretary to Administrator and District
Register students, checking all forms for accuracy and signatures, making copies as needed
Maintain student enrollments cards, keeping them up-to-date and complete
Maintain accurate record of student book rental
Track student attendance - keeping records up-to-date and accurate
Enter data into data base programs
Maintain all files as directed by Administrator (i.e. student, employees, correspondence)
Check time sheet for hourly wage employees; sending to Board Office for payroll
Maintain absentee report for classified employees and forwarding to Board Office each week
Maintain an up-to-date master schedule
Type suspension letter and maintain file on all such letters for end of year report
Compile information and complete all State Reports as directed
Maintain and track supplies - requisitions, purchase orders
Compile and distribute daily, weekly, monthly correspondence to staff and parents as directed by Administrator
Coordinate the work of other secretaries and volunteers as directed by Administrator
Keep supply of district forms needed for employees
Perform other duties as directed by Administrator(s)
Physical Requirements:
Must be able to lift, push or pull up to 20-40 pounds on a regular repetitive basis
Must be able to speak, hear, see, write, walk, climb, stand, stoop, kneel, bend, twist, turn, push, pull and reach (above head and below knees) on a regular and repetitive basis
Tasks require extensive use of hands including repetitive gripping, grasping, lifting and manipulation of equipment necessary to perform duties