Office and Assistant Principals Administrative Assistant
Nauset Public Schools, Eastham, MA, United States
Office and Assistant Principals' Administrative Assistant
Location: Nauset Regional High School
10 month position, 40 hours/ week; 8 hours a day
Provide a high level of secretarial, administrative and operational support to the Assistant Principal and staff to ensure the efficient operation of the school and a positive, effective, safe learning environment for all students.
Immediate Supervisor: Assistant Principals
Essential Functions:
Communication /Community, Student and Staff Relations
Act as Receptionist for the School
Proactively greet and direct visitors and callers, and maintain a welcoming and service-oriented office environment
Interact with students, staff and community members to independently resolve routine issues which may arise and use proper judgement to refer issues to the Assistant Principals as appropriate
May assist with preparing and distributing internal and external announcements, newsletters, notices and mail
Act as liaison with bus company
Act as a backup for verifying student notes and facilitating student check-ins and early dismissals
Secretarial/Administrative Support
Provide Secretarial/Administrative support to Assistant Principal, including taking and responding to messages, filing, copying and maintaining appointment calendar
Distribute faculty/office mail
Provide general office support, assisting staff members as necessary to ensure smooth flow of daily operations of the school
Perform other appropriate duties as assigned by immediate supervisor or other suitable administrator
Recordkeeping/Database Administration/Reporting
Assist in maintaining student data in Student Information System and maintaining student records
Track student discipline through DOE reporting system
Track staff attendance in Accounting and Student Information Systems
Human Resources/Payroll Administration
Process weekly payroll sheets/track staff attendance
Record and process personal and professional leave requests
Coordinate substitute coverage, including daily monitoring of substitute coverage needs, entering substitute openings in online system and conducting outreach as necessary to secure substitute coverage
Assist staff members and substitutes with using online substitute system
Greet substitutes upon arrival and provide information regarding school/assignment as needed
Share substitute information and feedback with Human Resources
Events/School Operations/Facilities Safety & Security
Maintain Teacher supply closet
Assist with coordination of building events
Support School security procedures with visitors, vendors and staff
Maintain visitor log in/out and operate ID scanner equipment
Collect/submit CORI background checks for visitors, volunteers and vendors
Act under the direction of the Principal to assist in coordination of security drills (fire drills, lock-downs, crisis drills) with town officials and staff, following District/School emergency protocols
May assign key cards to appropriate staff and substitutes
Qualifications:
3- 5 or more years of Secretarial / Administrative or related experience
3- 5 or more years of experience in a school office environment preferred
Knowledge of:
Standard office and secretarial procedures
School Policies and Procedures
Student and School Health and Safety regulations
District organization, operations, policies and objectives
Various word processing and software programs
Correct use of the English language including proper grammar, spelling, punctuation and vocabulary
Proper and polite telephone etiquette
Ability to:
Use time and technology efficiently and productively
Communicate, orally and in writing, in a courteous, accurate, efficient and positive manner
Manage multiple tasks simultaneously
Maintain and prepare accurate documents, files and reports efficiently
Make appropriate professional decisions, seeking guidance when necessary
Demonstrate initiative, including anticipation of recurring tasks or potential concerns
Maintain confidentiality of all student and staff information
Follow the Nauset standard, including following school policies and requirements, being dependable, and being punctual
Salary: $29.71 - $39.54 per hour
Availability: August 15, 2026
Location: Nauset Regional High School
10 month position, 40 hours/ week; 8 hours a day
Provide a high level of secretarial, administrative and operational support to the Assistant Principal and staff to ensure the efficient operation of the school and a positive, effective, safe learning environment for all students.
Immediate Supervisor: Assistant Principals
Essential Functions:
Communication /Community, Student and Staff Relations
Act as Receptionist for the School
Proactively greet and direct visitors and callers, and maintain a welcoming and service-oriented office environment
Interact with students, staff and community members to independently resolve routine issues which may arise and use proper judgement to refer issues to the Assistant Principals as appropriate
May assist with preparing and distributing internal and external announcements, newsletters, notices and mail
Act as liaison with bus company
Act as a backup for verifying student notes and facilitating student check-ins and early dismissals
Secretarial/Administrative Support
Provide Secretarial/Administrative support to Assistant Principal, including taking and responding to messages, filing, copying and maintaining appointment calendar
Distribute faculty/office mail
Provide general office support, assisting staff members as necessary to ensure smooth flow of daily operations of the school
Perform other appropriate duties as assigned by immediate supervisor or other suitable administrator
Recordkeeping/Database Administration/Reporting
Assist in maintaining student data in Student Information System and maintaining student records
Track student discipline through DOE reporting system
Track staff attendance in Accounting and Student Information Systems
Human Resources/Payroll Administration
Process weekly payroll sheets/track staff attendance
Record and process personal and professional leave requests
Coordinate substitute coverage, including daily monitoring of substitute coverage needs, entering substitute openings in online system and conducting outreach as necessary to secure substitute coverage
Assist staff members and substitutes with using online substitute system
Greet substitutes upon arrival and provide information regarding school/assignment as needed
Share substitute information and feedback with Human Resources
Events/School Operations/Facilities Safety & Security
Maintain Teacher supply closet
Assist with coordination of building events
Support School security procedures with visitors, vendors and staff
Maintain visitor log in/out and operate ID scanner equipment
Collect/submit CORI background checks for visitors, volunteers and vendors
Act under the direction of the Principal to assist in coordination of security drills (fire drills, lock-downs, crisis drills) with town officials and staff, following District/School emergency protocols
May assign key cards to appropriate staff and substitutes
Qualifications:
3- 5 or more years of Secretarial / Administrative or related experience
3- 5 or more years of experience in a school office environment preferred
Knowledge of:
Standard office and secretarial procedures
School Policies and Procedures
Student and School Health and Safety regulations
District organization, operations, policies and objectives
Various word processing and software programs
Correct use of the English language including proper grammar, spelling, punctuation and vocabulary
Proper and polite telephone etiquette
Ability to:
Use time and technology efficiently and productively
Communicate, orally and in writing, in a courteous, accurate, efficient and positive manner
Manage multiple tasks simultaneously
Maintain and prepare accurate documents, files and reports efficiently
Make appropriate professional decisions, seeking guidance when necessary
Demonstrate initiative, including anticipation of recurring tasks or potential concerns
Maintain confidentiality of all student and staff information
Follow the Nauset standard, including following school policies and requirements, being dependable, and being punctual
Salary: $29.71 - $39.54 per hour
Availability: August 15, 2026