Executive Assistant
AmTrust Financial Services, Inc., Boston, MA, United States
Overview
AmTrust Financial Services is seeking a highly organized and proactive Executive Assistant / Office Manager to provide comprehensive support to two senior leaders: Executive Vice President and Head of Commercial Lines; Executive Vice President of Field Operations/Distribution.
Responsibilities
Executive Support
Manage complex calendars, schedule meetings, and coordinate travel arrangements for both executives.
Prepare presentations, reports, and meeting materials; ensure accuracy and professionalism.
Handle confidential information with discretion and maintain a high level of professionalism.
Office Management
Oversee day-to-day office operations, including vendor coordination, supplies, and facilities management.
Serve as the primary point of contact for internal and external stakeholders.
Organize team events, off-sites, and executive meetings.
Communication & Coordination
Draft and manage correspondence, including emails and memos, on behalf of executives.
Act as a liaison between executives and internal teams to ensure timely follow-up on key initiatives.
Assist with projects and task management, including research, data analysis, and preparation of executive summaries.
Track deadlines and deliverables to ensure alignment with organizational goals.
Maintain expense reports and budgets for executive activities.
Implement efficient filing and document management systems.
Qualifications
Proven experience as an Executive Assistant, Office Manager, or similar role supporting senior leadership.
Strong organizational and multitasking skills with attention to detail.
Excellent written and verbal communication skills.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools.
Ability to learn and become an expert in new online systems including travel, expense, and HR systems.
Ability to work independently and handle sensitive information with discretion.
Preferred
Experience in the insurance or financial services industry.
Familiarity with managing multiple executives simultaneously.
The expected salary range for this role is $22-44/hr. Salaries are based upon a wide range of factors considered in making the compensation decision.
What We Offer
Medical & Dental Plans
Life Insurance, including eligible spouses & children
Health Care Flexible Spending
Dependent Care
401(k) Savings Plans
Paid Time Off
AmTrust strives to create a diverse and inclusive culture where thoughts and ideas of all employees are appreciated and respected. This concept encompasses but is not limited to human differences with regard to race, ethnicity, gender, sexual orientation, culture, religion or disabilities. AmTrust values excellence and recognizes that by embracing the diverse backgrounds, skills, and perspectives of its workforce, it will sustain a competitive advantage and remain an employer of choice. Diversity is a business imperative, enabling us to attract, retain and develop the best talent available.
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AmTrust Financial Services is seeking a highly organized and proactive Executive Assistant / Office Manager to provide comprehensive support to two senior leaders: Executive Vice President and Head of Commercial Lines; Executive Vice President of Field Operations/Distribution.
Responsibilities
Executive Support
Manage complex calendars, schedule meetings, and coordinate travel arrangements for both executives.
Prepare presentations, reports, and meeting materials; ensure accuracy and professionalism.
Handle confidential information with discretion and maintain a high level of professionalism.
Office Management
Oversee day-to-day office operations, including vendor coordination, supplies, and facilities management.
Serve as the primary point of contact for internal and external stakeholders.
Organize team events, off-sites, and executive meetings.
Communication & Coordination
Draft and manage correspondence, including emails and memos, on behalf of executives.
Act as a liaison between executives and internal teams to ensure timely follow-up on key initiatives.
Assist with projects and task management, including research, data analysis, and preparation of executive summaries.
Track deadlines and deliverables to ensure alignment with organizational goals.
Maintain expense reports and budgets for executive activities.
Implement efficient filing and document management systems.
Qualifications
Proven experience as an Executive Assistant, Office Manager, or similar role supporting senior leadership.
Strong organizational and multitasking skills with attention to detail.
Excellent written and verbal communication skills.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools.
Ability to learn and become an expert in new online systems including travel, expense, and HR systems.
Ability to work independently and handle sensitive information with discretion.
Preferred
Experience in the insurance or financial services industry.
Familiarity with managing multiple executives simultaneously.
The expected salary range for this role is $22-44/hr. Salaries are based upon a wide range of factors considered in making the compensation decision.
What We Offer
Medical & Dental Plans
Life Insurance, including eligible spouses & children
Health Care Flexible Spending
Dependent Care
401(k) Savings Plans
Paid Time Off
AmTrust strives to create a diverse and inclusive culture where thoughts and ideas of all employees are appreciated and respected. This concept encompasses but is not limited to human differences with regard to race, ethnicity, gender, sexual orientation, culture, religion or disabilities. AmTrust values excellence and recognizes that by embracing the diverse backgrounds, skills, and perspectives of its workforce, it will sustain a competitive advantage and remain an employer of choice. Diversity is a business imperative, enabling us to attract, retain and develop the best talent available.
#J-18808-Ljbffr