Administrative Assistant - Sustainability & Social Impact
McDonald's Corporation, Chicago, IL, United States
Responsibilities
Provide high‑level, proactive administrative support to a senior executive, including complex calendar management, meeting coordination, and day‑to‑day prioritization for Vice President and both Senior Directors.
Anticipate executive needs, manage competing priorities, and operate independently with minimal direction in a fast‑paced environment.
Serve as a trusted partner by exercising sound judgment, discretion, and professionalism at all times.
Manage and coordinate logistics across Vice President and Senior Directors while ensuring accuracy and follow‑through.
Demonstrate exceptional organizational, time‑management, and multitasking skills to ensure deadlines and deliverables are met.
Oversee monthly and weekly meetings, managing event logistics, agenda creation when needed, attendee experience, and communication.
Coordinate travel (domestic and international) arrangements and logistics including itinerary building and expense report processing.
Act as primary liaison between Vice President, Senior Directors, other departments and suppliers; ensuring effective communication of messages, priorities and directives.
Process invoices and vendor contracts in a timely manner, including issue tracking and resolution.
Support department‑wide communications through emails, Teams messaging, and webcast support.
Maintain distribution lists and facilitate information sharing.
Maintain on‑site presence that aligns with the VP’s schedule, ensuring in‑office availability during leadership’s core hours and key on‑campus commitments to provide timely, real‑time administrative support.
Qualifications
5+ years in executive support, office management, or similar roles.
Experience with travel coordination and expense processing.
Strong multitasking, organization, communication, and project management skills.
Proficiency using Microsoft 365 tools (Teams, Outlook, Co‑Pilot, collaboration features) to streamline executive support and improve coordination.
Curious and proactive about learning new tools and technologies.
Polished, professional, proactive, and detail‑oriented.
Strong communication, project management, and critical thinking skills.
Reliable, results‑oriented, and able to anticipate needs.
Comfortable working in a fast‑paced environment.
Comfortable working with senior leadership and managing confidential information.
Compensation and Benefits
Salary Range: $30.87 – $38.59 per hour.
Bonus Eligible:
Yes
Benefits Eligible:
Yes
Health and welfare benefits
401(k) plan
Adoption assistance program
Educational assistance program
Flexible ways of working
Time off policies (sick leave, parental leave, vacation/PTO)
McDonald’s is an equal opportunity employer committed to the diversity of our workforce. We promote an inclusive work environment and provide reasonable accommodations to qualified individuals with disabilities as part of the application or hiring process. If you need assistance accessing or reading this job posting, please contact mcdhrbenefits@us.mcd.com. Reasonable accommodations will be determined on a case‑by‑case basis.
McDonald’s provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to sex, pregnancy, race, color, religion, ancestry or national origin, age, disability status, marital status, sexual orientation, gender, gender identity, gender expression, transgender status, protected military or veteran status, citizenship status, genetic information, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
Nothing in this job posting or description should be construed as an offer or guarantee of employment.
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Provide high‑level, proactive administrative support to a senior executive, including complex calendar management, meeting coordination, and day‑to‑day prioritization for Vice President and both Senior Directors.
Anticipate executive needs, manage competing priorities, and operate independently with minimal direction in a fast‑paced environment.
Serve as a trusted partner by exercising sound judgment, discretion, and professionalism at all times.
Manage and coordinate logistics across Vice President and Senior Directors while ensuring accuracy and follow‑through.
Demonstrate exceptional organizational, time‑management, and multitasking skills to ensure deadlines and deliverables are met.
Oversee monthly and weekly meetings, managing event logistics, agenda creation when needed, attendee experience, and communication.
Coordinate travel (domestic and international) arrangements and logistics including itinerary building and expense report processing.
Act as primary liaison between Vice President, Senior Directors, other departments and suppliers; ensuring effective communication of messages, priorities and directives.
Process invoices and vendor contracts in a timely manner, including issue tracking and resolution.
Support department‑wide communications through emails, Teams messaging, and webcast support.
Maintain distribution lists and facilitate information sharing.
Maintain on‑site presence that aligns with the VP’s schedule, ensuring in‑office availability during leadership’s core hours and key on‑campus commitments to provide timely, real‑time administrative support.
Qualifications
5+ years in executive support, office management, or similar roles.
Experience with travel coordination and expense processing.
Strong multitasking, organization, communication, and project management skills.
Proficiency using Microsoft 365 tools (Teams, Outlook, Co‑Pilot, collaboration features) to streamline executive support and improve coordination.
Curious and proactive about learning new tools and technologies.
Polished, professional, proactive, and detail‑oriented.
Strong communication, project management, and critical thinking skills.
Reliable, results‑oriented, and able to anticipate needs.
Comfortable working in a fast‑paced environment.
Comfortable working with senior leadership and managing confidential information.
Compensation and Benefits
Salary Range: $30.87 – $38.59 per hour.
Bonus Eligible:
Yes
Benefits Eligible:
Yes
Health and welfare benefits
401(k) plan
Adoption assistance program
Educational assistance program
Flexible ways of working
Time off policies (sick leave, parental leave, vacation/PTO)
McDonald’s is an equal opportunity employer committed to the diversity of our workforce. We promote an inclusive work environment and provide reasonable accommodations to qualified individuals with disabilities as part of the application or hiring process. If you need assistance accessing or reading this job posting, please contact mcdhrbenefits@us.mcd.com. Reasonable accommodations will be determined on a case‑by‑case basis.
McDonald’s provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to sex, pregnancy, race, color, religion, ancestry or national origin, age, disability status, marital status, sexual orientation, gender, gender identity, gender expression, transgender status, protected military or veteran status, citizenship status, genetic information, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
Nothing in this job posting or description should be construed as an offer or guarantee of employment.
#J-18808-Ljbffr