Administrative Assistant

A leading private investment organization headquartered in St. Louis is seeking a detail‑oriented Administrative Assistant to provide high‑level administrative support to several senior leaders, including the General Counsel, CFO, Executive Vice President, Corporate Development, and Senior Vice President, Portfolio Financial Operations. This role is ideal for a polished, organized professional who thrives in a fast‑paced environment and brings strong judgment, discretion, and operational rigor to their work. The Administrative Assistant will play a critical role in ensuring the smooth coordination of executive priorities while partnering closely across teams and portfolio businesses. THE ROLE: * Provide day‑to‑day administrative support to multiple senior leaders, serving as a reliable point of coordination across calendars, meetings, and priorities. * Manage complex calendars, coordinating internal and external meetings and resolving scheduling conflicts with professionalism and efficiency. * Arrange detailed domestic and international travel, including flights, ground transportation, accommodations, and itineraries. * Prepare and compile presentations, reports, and executive materials to support leadership and team initiatives. * Partner across departments and with portfolio businesses to support communication, scheduling, and reporting processes. * Assist with general accounting and administrative processes, including invoice tracking, payables, and organization of financial documentation. * Collaborate with portfolio business leaders to ensure timely and complete monthly reporting submissions. YOU: * 1-5 years of administrative or executive support experience, ideally within private equity, finance, or a multi‑entity organization. * High proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook) and PDF tools. * Exceptional organizational skills and strong attention to detail. * Ability to manage multiple priorities and deadlines in a fast‑paced environment. * Professional demeanor, sound judgment, and discretion when handling confidential information. This organization offers a collaborative, high‑performance environment and a competitive compensation and benefits package. Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)