Production Administrator
84 Lumber, White Plains, MD, United States
Overview
The Production Administrator supports production operations by managing construction plans, job documentation, and purchase orders. This role is responsible for printing and maintaining plans, verifying job and order details, preparing job packets, and coordinating with internal teams and customers to request and follow up on additional or revised work orders to ensure accurate and timely production.
Responsibilities
Print, organize, and distribute construction plans, drawings, and related production documents
Maintain accurate and up to date records of all current and revised construction plans
Verify purchase orders for accuracy, completeness, pricing, quantities, and required approvals
Match purchase orders with job requirements, production schedules, and vendor documentation
Perform job verification to ensure work orders align with contracts, plans, and customer specifications
Confirm job details—such as materials, scope of work, time lines, and production requirements—prior to release
Request additional or revised work orders from customers when scope changes or additional needs are identified
Follow up with customers to obtain required approvals, documentation, and confirmations for additional work orders
Track and update job status within internal systems and production schedules
Coordinate with production, project management, and purchasing teams to resolve discrepancies or missing information
Maintain organized digital and physical filing systems for jobs, purchase orders, and plans
Assist with document control to ensure the correct versions of plans and job documents are used in production
Support production operations by preparing job packets and required documentation
Communicate with vendors and internal teams regarding order status, changes, and confirmations
Identify and report inconsistencies or errors in job documentation, plans, or purchase orders
Supervisory Responsibility
This position is not a supervisory role.
Work Environment
This position is located at the store; it can involve working outdoors or being exposed to wet, humid, extremely weather conditions depending on location.
Physical Demands
This position involves constantly being on one’s feet, interacting with customers, and occasionally lifting objects up to 80 pounds.
Position Type/Expected Hours of Work
This is a full-time position. Hours of work depends on hours of operations, 48+ hours per week.
Qualifications
Knowledge of the field's policies, procedures, and practices
Strong customer/client orientation experience and verbal and written interpersonal communication skills
Must be detail oriented
Invoicing, billing and/or accounts receivable experience preferred
Ability to foster teamwork
High school diploma or general education degree (GED) with 5 or more years experience; Bachelors degree in Business Management, Business Administration, or related field preferred
84 Lumber Company is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. 84 Lumber Company is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation to participate in the job application or interview process, contact recruiting@84lumber.com.
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The Production Administrator supports production operations by managing construction plans, job documentation, and purchase orders. This role is responsible for printing and maintaining plans, verifying job and order details, preparing job packets, and coordinating with internal teams and customers to request and follow up on additional or revised work orders to ensure accurate and timely production.
Responsibilities
Print, organize, and distribute construction plans, drawings, and related production documents
Maintain accurate and up to date records of all current and revised construction plans
Verify purchase orders for accuracy, completeness, pricing, quantities, and required approvals
Match purchase orders with job requirements, production schedules, and vendor documentation
Perform job verification to ensure work orders align with contracts, plans, and customer specifications
Confirm job details—such as materials, scope of work, time lines, and production requirements—prior to release
Request additional or revised work orders from customers when scope changes or additional needs are identified
Follow up with customers to obtain required approvals, documentation, and confirmations for additional work orders
Track and update job status within internal systems and production schedules
Coordinate with production, project management, and purchasing teams to resolve discrepancies or missing information
Maintain organized digital and physical filing systems for jobs, purchase orders, and plans
Assist with document control to ensure the correct versions of plans and job documents are used in production
Support production operations by preparing job packets and required documentation
Communicate with vendors and internal teams regarding order status, changes, and confirmations
Identify and report inconsistencies or errors in job documentation, plans, or purchase orders
Supervisory Responsibility
This position is not a supervisory role.
Work Environment
This position is located at the store; it can involve working outdoors or being exposed to wet, humid, extremely weather conditions depending on location.
Physical Demands
This position involves constantly being on one’s feet, interacting with customers, and occasionally lifting objects up to 80 pounds.
Position Type/Expected Hours of Work
This is a full-time position. Hours of work depends on hours of operations, 48+ hours per week.
Qualifications
Knowledge of the field's policies, procedures, and practices
Strong customer/client orientation experience and verbal and written interpersonal communication skills
Must be detail oriented
Invoicing, billing and/or accounts receivable experience preferred
Ability to foster teamwork
High school diploma or general education degree (GED) with 5 or more years experience; Bachelors degree in Business Management, Business Administration, or related field preferred
84 Lumber Company is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. 84 Lumber Company is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation to participate in the job application or interview process, contact recruiting@84lumber.com.
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