Human Resources Assistant
Seamen's Society for Children and Families, New York, NY, United States
Description
The Human Resources Assistant provides professional support across various HR functions, including pre‑employment screenings, onboarding and offboarding, compliance, and HRIS management. This role involves working closely with cross‑functional departments and interacting regularly with employees, requiring strong written and verbal communication skills to deliver outstanding customer service. The HR Assistant will proactively address and resolve inquiries and issues related to agency policies and procedures, demonstrating initiative and problem‑solving abilities. Additionally, the HR Assistant will play a key role in fostering a positive work environment by promoting a supportive and inclusive culture, encouraging a positive attitude, and helping to uphold the organization’s values and mission.
Responsibilities
Maintain and update personnel records in the HRIS and other relevant systems to ensure data integrity and accuracy.
Oversee the full onboarding and offboarding lifecycle, ensuring a smooth and positive employee experience.
Manage and coordinate all pre‑employment screenings (background checks, clearances, drug screenings, etc.).
Effectively address employee inquiries and issues related to agency policies, the HRIS, HR procedures, etc.
Provide administrative support to the HR department, including filing, mail distribution, and creation and processing of forms.
Manage the department e‑mail box, respond to and/or forward inquiries in a timely manner.
Actively contribute to the implementation and enhancement of the onboarding process; recommend continuous process improvements within job functions.
Coordinate new hire orientation sessions and other HR and organizational employee events.
Maintain and distribute monthly and ad‑hoc reporting – Staff Directory, new‑hire report, and offboarding report.
Record minutes for employee‑relation and disciplinary meetings, as needed.
Work closely with cross‑functional departments and maintain open lines of communication.
Actively identify opportunities for process improvements and suggest effective solutions.
Perform other duties/responsibilities as assigned within the scope of the position.
Requirements
Bachelor’s degree in Human Resources, Business Administration, or a related field (preferred).
A minimum of one (1) year professional HR or administrative support experience (required).
Experience with Microsoft Office Suite, including SharePoint and Teams.
Excellent communication and interpersonal skills to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
Proven ability to manage multiple tasks and prioritize effectively in a fast‑paced environment.
Position is based in Staten Island, with rare, as‑needed travel to the Brooklyn location.
Ability to perform the essential functions of the job with or without a reasonable accommodation.
Benefits
Generous Paid Time Off & Holidays:
13 paid holidays throughout the year, Summer Fridays, and ample time off to recharge.
Extensive Training & Professional Development:
Hands‑on experience with comprehensive training programs for career growth.
Robust Health Coverage (medical, dental & vision):
Significantly subsidized plans designed to fit your needs.
Agency Paid Life Insurance & Financial Security:
Agency paid life insurance, generous 403(b) retirement plan (with agency contribution), and tax‑deferred annuity.
Commuter Benefit Program & Flexible Spending Account (FSA):
Pre‑tax dollars for transportation costs and medical expenses reduce taxable income.
Exclusive Perks & Discounts:
Access to Plum Benefits for top attractions, sporting events, travel, and more.
Compensation
$45,000 - $47,000
Equal Opportunity Employment Statement
Seamen’s Society is committed to providing an inclusive and welcoming environment for all members of our staff, participants, volunteers, subcontractors, and vendors. We respect diversity and are an equal opportunity employer that does not discriminate on the basis of race, color, creed, religion, national origin, alienage, citizenship status, age, disability, sex, gender, gender identity or expression, sexual orientation, marital status, partnership status, veteran status, genetic information, or any other status protected by applicable federal, state, or local law.
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The Human Resources Assistant provides professional support across various HR functions, including pre‑employment screenings, onboarding and offboarding, compliance, and HRIS management. This role involves working closely with cross‑functional departments and interacting regularly with employees, requiring strong written and verbal communication skills to deliver outstanding customer service. The HR Assistant will proactively address and resolve inquiries and issues related to agency policies and procedures, demonstrating initiative and problem‑solving abilities. Additionally, the HR Assistant will play a key role in fostering a positive work environment by promoting a supportive and inclusive culture, encouraging a positive attitude, and helping to uphold the organization’s values and mission.
Responsibilities
Maintain and update personnel records in the HRIS and other relevant systems to ensure data integrity and accuracy.
Oversee the full onboarding and offboarding lifecycle, ensuring a smooth and positive employee experience.
Manage and coordinate all pre‑employment screenings (background checks, clearances, drug screenings, etc.).
Effectively address employee inquiries and issues related to agency policies, the HRIS, HR procedures, etc.
Provide administrative support to the HR department, including filing, mail distribution, and creation and processing of forms.
Manage the department e‑mail box, respond to and/or forward inquiries in a timely manner.
Actively contribute to the implementation and enhancement of the onboarding process; recommend continuous process improvements within job functions.
Coordinate new hire orientation sessions and other HR and organizational employee events.
Maintain and distribute monthly and ad‑hoc reporting – Staff Directory, new‑hire report, and offboarding report.
Record minutes for employee‑relation and disciplinary meetings, as needed.
Work closely with cross‑functional departments and maintain open lines of communication.
Actively identify opportunities for process improvements and suggest effective solutions.
Perform other duties/responsibilities as assigned within the scope of the position.
Requirements
Bachelor’s degree in Human Resources, Business Administration, or a related field (preferred).
A minimum of one (1) year professional HR or administrative support experience (required).
Experience with Microsoft Office Suite, including SharePoint and Teams.
Excellent communication and interpersonal skills to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
Proven ability to manage multiple tasks and prioritize effectively in a fast‑paced environment.
Position is based in Staten Island, with rare, as‑needed travel to the Brooklyn location.
Ability to perform the essential functions of the job with or without a reasonable accommodation.
Benefits
Generous Paid Time Off & Holidays:
13 paid holidays throughout the year, Summer Fridays, and ample time off to recharge.
Extensive Training & Professional Development:
Hands‑on experience with comprehensive training programs for career growth.
Robust Health Coverage (medical, dental & vision):
Significantly subsidized plans designed to fit your needs.
Agency Paid Life Insurance & Financial Security:
Agency paid life insurance, generous 403(b) retirement plan (with agency contribution), and tax‑deferred annuity.
Commuter Benefit Program & Flexible Spending Account (FSA):
Pre‑tax dollars for transportation costs and medical expenses reduce taxable income.
Exclusive Perks & Discounts:
Access to Plum Benefits for top attractions, sporting events, travel, and more.
Compensation
$45,000 - $47,000
Equal Opportunity Employment Statement
Seamen’s Society is committed to providing an inclusive and welcoming environment for all members of our staff, participants, volunteers, subcontractors, and vendors. We respect diversity and are an equal opportunity employer that does not discriminate on the basis of race, color, creed, religion, national origin, alienage, citizenship status, age, disability, sex, gender, gender identity or expression, sexual orientation, marital status, partnership status, veteran status, genetic information, or any other status protected by applicable federal, state, or local law.
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