Office Coordinator - NetWorth Realty of Milwaukee
NetWorth Realty USA, Milwaukee, WI, United States
Office Coordinator Opportunity
NetWorth Realty of Milwaukee is seeking an Office Coordinator! Are you the glue that holds everything together? The person who magically knows where every file, form, and missing pen is? Can you juggle chaos, keep things organized, and still answer the phone with a cheerful "Hello!"?
In this role, you'll support everything from recruiting and onboarding to office operations and transaction coordination, helping the team run like a well-oiled machine. If you're tech-savvy, detail-oriented, and can put out (figurative) fires while keeping your cool, this job is for you!
What You'll Be Doing (Besides Being Awesome):
Recruiting and Hiring:
Manage the full candidate experience from application to onboarding, ensuring timely and professional communication
Review incoming applications, screen candidates, and coordinate interviews with the manager
Maintain accurate candidate records and update hiring pipelines in the applicant tracking system
Assist with scheduling interviews, preparing candidate materials, and facilitating a smooth interview process
Support onboarding by preparing new hire paperwork, coordinating start dates, and ensuring new team members feel welcomed and prepared
Help promote open roles through job postings, outreach, and recruiting platforms
Administrative Mastery:
Answer incoming calls with a courteous and friendly demeanor
Maintain and organize office supplies, order inventory, and coordinate office equipment maintenance
Sort and distribute incoming mail and process outgoing mail
Manage the office calendar, scheduling appointments and meetings for the manager and associates
Perform clerical duties such as data entry, filing, and preparing documents and reports
Manage calendars for key deadlines, including inspection periods, earnest money due dates, and closing schedules
Transaction Support:
Assist with the contract-to-close process to help ensure deadlines are met
Serve as a point of communication between the office team, corporate staff, outside agents, lenders, and title companies
Gather and organize documents for property transactions, including funding packets, earnest money deposits, and disclosures
Upload completed property folders and maintain organized electronic filing systems
Financial & Record-Keeping:
Create and maintain databases for team metrics and property profit analysis
Record and submit monthly expenses via Expensify and Ramp
Manage and pay office subscriptions, including water delivery, internet, RMLS dues, and more
Client, Vendor & Event Coordination (a.k.a. Keeping Things Fun & Functional):
Coordinate with utility companies post-closing to ensure accuracy
Order and distribute gifts for the office and clients
Coordinate with professionals such as photographers for property listings
Coordinate events, including dinners, sponsored events, and outings
Plan travel arrangements for manager meetings and office trips
Organize weekly morning meetings
What We're Looking For:
Excellent verbal and written communication skills
Exceptional organizational skills with strong attention to detail
Ability to multitask and manage time effectively while meeting deadlines
Strong interpersonal and customer service skills
Proficient in Microsoft Office and related software
High school diploma or equivalent required
At least one year of office, administrative, or real estate experience required
Recruiting or hiring experience is a plus
Ability to lift 25 pounds
Ability to sit at a desk and work on a computer for extended periods
Must work in-person at the office
Flexible Schedule:
8:30 AM
5:00 PM on either Mon/Wed, Tue/Thu, or Mon/Fri
Why Work With Us?
Competitive pay: $17 - $19/hour, DOE
Professional growth opportunities
A fun, supportive team that values your contributions
401(k) opportunity and employee assistance programs
An equal opportunity employer.
Details:
Hourly, Non-Exempt, Part-Time, Non-Supervisory
Location:
2514 S 102nd St #225, West Allis, WI 53227 Glassdoor Best Places to Work in 2017, 2018, 2019, & 2024!
Thank you for your interest. You will be considered for all the NetWorth Realty career roles at this location.
NetWorth Realty of Milwaukee is seeking an Office Coordinator! Are you the glue that holds everything together? The person who magically knows where every file, form, and missing pen is? Can you juggle chaos, keep things organized, and still answer the phone with a cheerful "Hello!"?
In this role, you'll support everything from recruiting and onboarding to office operations and transaction coordination, helping the team run like a well-oiled machine. If you're tech-savvy, detail-oriented, and can put out (figurative) fires while keeping your cool, this job is for you!
What You'll Be Doing (Besides Being Awesome):
Recruiting and Hiring:
Manage the full candidate experience from application to onboarding, ensuring timely and professional communication
Review incoming applications, screen candidates, and coordinate interviews with the manager
Maintain accurate candidate records and update hiring pipelines in the applicant tracking system
Assist with scheduling interviews, preparing candidate materials, and facilitating a smooth interview process
Support onboarding by preparing new hire paperwork, coordinating start dates, and ensuring new team members feel welcomed and prepared
Help promote open roles through job postings, outreach, and recruiting platforms
Administrative Mastery:
Answer incoming calls with a courteous and friendly demeanor
Maintain and organize office supplies, order inventory, and coordinate office equipment maintenance
Sort and distribute incoming mail and process outgoing mail
Manage the office calendar, scheduling appointments and meetings for the manager and associates
Perform clerical duties such as data entry, filing, and preparing documents and reports
Manage calendars for key deadlines, including inspection periods, earnest money due dates, and closing schedules
Transaction Support:
Assist with the contract-to-close process to help ensure deadlines are met
Serve as a point of communication between the office team, corporate staff, outside agents, lenders, and title companies
Gather and organize documents for property transactions, including funding packets, earnest money deposits, and disclosures
Upload completed property folders and maintain organized electronic filing systems
Financial & Record-Keeping:
Create and maintain databases for team metrics and property profit analysis
Record and submit monthly expenses via Expensify and Ramp
Manage and pay office subscriptions, including water delivery, internet, RMLS dues, and more
Client, Vendor & Event Coordination (a.k.a. Keeping Things Fun & Functional):
Coordinate with utility companies post-closing to ensure accuracy
Order and distribute gifts for the office and clients
Coordinate with professionals such as photographers for property listings
Coordinate events, including dinners, sponsored events, and outings
Plan travel arrangements for manager meetings and office trips
Organize weekly morning meetings
What We're Looking For:
Excellent verbal and written communication skills
Exceptional organizational skills with strong attention to detail
Ability to multitask and manage time effectively while meeting deadlines
Strong interpersonal and customer service skills
Proficient in Microsoft Office and related software
High school diploma or equivalent required
At least one year of office, administrative, or real estate experience required
Recruiting or hiring experience is a plus
Ability to lift 25 pounds
Ability to sit at a desk and work on a computer for extended periods
Must work in-person at the office
Flexible Schedule:
8:30 AM
5:00 PM on either Mon/Wed, Tue/Thu, or Mon/Fri
Why Work With Us?
Competitive pay: $17 - $19/hour, DOE
Professional growth opportunities
A fun, supportive team that values your contributions
401(k) opportunity and employee assistance programs
An equal opportunity employer.
Details:
Hourly, Non-Exempt, Part-Time, Non-Supervisory
Location:
2514 S 102nd St #225, West Allis, WI 53227 Glassdoor Best Places to Work in 2017, 2018, 2019, & 2024!
Thank you for your interest. You will be considered for all the NetWorth Realty career roles at this location.