Payroll Manager

Payroll Manager

We’re seeking an experienced Payroll Manager to oversee all aspects of payroll operations and labor cost reporting. This role plays a critical part in ensuring accurate, timely payroll, maintaining compliance across union and non‑union populations, and continuously improving payroll processes. You’ll lead a small payroll team and collaborate closely with HR, accounting, labor coordinators, and operations.

Key Responsibilities

Payroll Operations

• Process weekly office payroll and support weekly union field payroll


• Calculate wages, salaries, bonuses, deductions, commissions, vehicle allowances, and fringe benefits


• Manage onboarding and offboarding for office and field employees


• Maintain accurate payroll records and handle weekly payroll tax payments

Union & Compliance Reporting

• Prepare and submit monthly union reports and payments


• Develop working knowledge of collective bargaining agreements


• Ensure compliance with federal, state, local, and union payroll regulations


• Stay current on payroll legislation and regulatory changes

Vehicles & Mileage

• Process monthly fuel usage and vehicle allowances


• Compile mileage and taxable fringe benefit data for W‑2 reporting

Certified Payroll / LCPTracker

• Record and maintain weekly LCPTracker data


• Train and support billing staff on utilization and certified payroll requirements

Quarterly & Annual Responsibilities

• Prepare and file SUTA, 940/941, and state withholding reports


• Prepare and distribute W‑2s and required ACA reporting (1095‑B / 1095‑C)


• Oversee annual union rate and burden updates

Leadership & Collaboration

• Supervise, train, and mentor a payroll team (2 direct reports)


• Develop and enhance payroll policies, procedures, and controls


• Prepare payroll reports, analyze discrepancies, and resolve issues


• Collaborate cross‑functionally with HR, accounting, and operations

Benefits & Retirement

• Ensure accurate benefit deductions and reconciliations


• Verify 401(k) deferrals and profit‑sharing contributions

Qualifications

• Bachelor’s degree in Accounting, Finance, or a related field preferred


• 5+ years of payroll processing and management experience


• Strong knowledge of payroll laws, regulations, and best practices


• Experience supporting union payroll strongly preferred

Why Join Us

• Comprehensive medical, dental, and vision coverage


• 401(k) with Safe Harbor and profit sharing


• Paid time off and holidays


• Tuition reimbursement


• Ongoing professional development and advancement opportunities