Events & Administrative Associate
Paisley Park, Chanhassen, MN, United States
Events & Administrative Associate
We are seeking a highly organized, proactive Events & Administrative Associate to support both day-to-day administrative operations and event execution. This role is ideal for someone who thrives in a fast-paced environment, enjoys working behind the scenes, and can step into a hands-on support role during events.
Key Responsibilities
Administrative Support
Scan, organize, and maintain digital and physical records
Manage incoming and outgoing mail
Provide general administrative support to the team
Event Planning & Coordination
Assist in planning and organizing events
Research and outreach to vendors (food, rentals, entertainment, etc.)
Track vendor communications, contracts, and timelines
Support event logistics, scheduling, and checklists
Event Execution
Provide on-site event support during event days
Act as a runner for supplies, materials, and last-minute needs
Assist with hospitality (guest coordination, vendor support, staff needs)
Help with setup, breakdown, and real-time problem solving
Qualifications
Bachelor's degree preferred (or equivalent experience)
13 years of administrative, event, or coordination experience preferred
Strong organizational and multitasking skills
Excellent written and verbal communication
Comfortable working flexible hours, including event days
Ability to stay calm and solutions-focused in high-pressure situations
Proficiency in Microsoft Office
Preferred Skills
Experience supporting live events or festivals
Vendor coordination or hospitality experience
Strong attention to detail and follow-through
Self-starter with a "no task too small" mindset
Why Join Us
Be part of a meaningful, high-energy annual celebration
Gain hands-on experience in both operations and events
Collaborative and dynamic team environment
We are seeking a highly organized, proactive Events & Administrative Associate to support both day-to-day administrative operations and event execution. This role is ideal for someone who thrives in a fast-paced environment, enjoys working behind the scenes, and can step into a hands-on support role during events.
Key Responsibilities
Administrative Support
Scan, organize, and maintain digital and physical records
Manage incoming and outgoing mail
Provide general administrative support to the team
Event Planning & Coordination
Assist in planning and organizing events
Research and outreach to vendors (food, rentals, entertainment, etc.)
Track vendor communications, contracts, and timelines
Support event logistics, scheduling, and checklists
Event Execution
Provide on-site event support during event days
Act as a runner for supplies, materials, and last-minute needs
Assist with hospitality (guest coordination, vendor support, staff needs)
Help with setup, breakdown, and real-time problem solving
Qualifications
Bachelor's degree preferred (or equivalent experience)
13 years of administrative, event, or coordination experience preferred
Strong organizational and multitasking skills
Excellent written and verbal communication
Comfortable working flexible hours, including event days
Ability to stay calm and solutions-focused in high-pressure situations
Proficiency in Microsoft Office
Preferred Skills
Experience supporting live events or festivals
Vendor coordination or hospitality experience
Strong attention to detail and follow-through
Self-starter with a "no task too small" mindset
Why Join Us
Be part of a meaningful, high-energy annual celebration
Gain hands-on experience in both operations and events
Collaborative and dynamic team environment