Administrative Assistant
Phyton Talent Advisors, New York, NY, United States
Our Client, a Global Insurance Company, is seeking an Administrative Assistant in their New York, NY location.
To be considered for an interview, please make sure your application is full in line with the job specs as found below.
Key Responsibilities
Manage and prioritize complex calendars for multiple Vice Presidents
Coordinate all aspects of domestic and international travel arrangements
Reconcile and submit travel and business expenses in a timely manner
Schedule and coordinate meetings, including logistics, room bookings, and materials preparation
Organize conference calls and video meetings via Teams or similar platforms
Coordinate team events, town halls, and larger-scale meetings in partnership with internal teams
Order catering and manage event logistics as needed
Maintain accurate records and ensure proper file management and documentation
Route inquiries and follow up with appropriate stakeholders to ensure timely resolution
Required Skills & Qualifications
Previous experience within financial services required
Bachelor’s degree preferred or equivalent professional experience
Strong sense of urgency with the ability to manage competing priorities
Excellent organizational and recordkeeping skills
High level of discretion xywuqvp when handling confidential information
Strong written and verbal communication skills
Collaborative, team-oriented mindset
Technical Skills
Proficiency in Microsoft Office Suite (Teams, Outlook, Word, Excel, PowerPoint; Access a plus)
Experience managing calendars, travel coordination, and expense processing
Ability to coordinate meetings and events end-to-end
To be considered for an interview, please make sure your application is full in line with the job specs as found below.
Key Responsibilities
Manage and prioritize complex calendars for multiple Vice Presidents
Coordinate all aspects of domestic and international travel arrangements
Reconcile and submit travel and business expenses in a timely manner
Schedule and coordinate meetings, including logistics, room bookings, and materials preparation
Organize conference calls and video meetings via Teams or similar platforms
Coordinate team events, town halls, and larger-scale meetings in partnership with internal teams
Order catering and manage event logistics as needed
Maintain accurate records and ensure proper file management and documentation
Route inquiries and follow up with appropriate stakeholders to ensure timely resolution
Required Skills & Qualifications
Previous experience within financial services required
Bachelor’s degree preferred or equivalent professional experience
Strong sense of urgency with the ability to manage competing priorities
Excellent organizational and recordkeeping skills
High level of discretion xywuqvp when handling confidential information
Strong written and verbal communication skills
Collaborative, team-oriented mindset
Technical Skills
Proficiency in Microsoft Office Suite (Teams, Outlook, Word, Excel, PowerPoint; Access a plus)
Experience managing calendars, travel coordination, and expense processing
Ability to coordinate meetings and events end-to-end