Office Administrator (Houston)
Core Lifting, Houston, TX, United States
Brief Description
The AR / AP Clerk & Office Administrator is responsible for managing customer and vendor accounts, ensuring timely and accurate invoicing and payments, and keeping day-to-day office operations running smoothly. This role is a key part of Core Lifting's internal operations — handling the full AR/AP cycle while serving as the central point of contact for billing, vendor coordination, and administrative support. The ideal candidate is detail-oriented, self-motivated, and comfortable owning multiple responsibilities in a fast-paced, small-company environment.
Job Duties
Manage the full Accounts Receivable cycle: invoicing, billing, collections, and customer account maintenance
Manage Accounts Payable functions: vendor payments, purchase order matching, and payment scheduling
Reconcile accounts, research and resolve discrepancies, and track outstanding balances
Maintain accurate financial records and support month-end close activities
Process customer and vendor statements, credits, debits, and past-due correspondence
Coordinate office operations including supplies, vendor relationships, and facility needs
Serve as the internal point of contact for billing, payment, and office logistics inquiries
Support leadership with reporting, documentation, and day-to-day administrative tasks
Maintain organized records and files in accordance with company procedures
Other duties as assigned
Education
A high school diploma or GED is required. Related work experience is preferred.
Experience & Skills
2+ years of experience in Accounts Receivable and/or Accounts Payable preferred
Prior office management or administrative experience strongly preferred
Strong proficiency in Microsoft Excel and Microsoft Office Suite (Word, Outlook)
Experience with accounting or ERP software is a plus
Solid written and verbal communication skills
Strong analytical and organizational skills with sharp attention to detail
Ability to prioritize, multi-task, and work independently with minimal supervision
Self-motivated, reliable, and consistent in quality of work
Experience in industrial distribution, oil & gas, construction, or related industries is preferred — but not required
Must successfully complete a background check and drug screen
About Core Lifting
Core Lifting of Houston is a Houston-based distributor of lifting, rigging, and below-the-hook equipment, proudly serving the oil & gas, petrochemical, offshore, construction, and marine industries. We are a family-owned company built on relationships, technical expertise, and a genuine commitment to our customers and our team.
Why Join Core Lifting?
Family-Owned Culture
— Work for a company where leadership knows your name and your contributions are recognized
Real Ownership
— Take charge of both accounting and office operations with the autonomy to do your job well
Room to Grow
— Stable, full-time role with opportunities to expand your responsibilities over time
Collaborative Environment
— Join a tight-knit team that supports each other and takes pride in what they do
Market-Competitive Pay
— Compensation commensurate with experience
Comprehensive Benefits
— Health insurance, paid time off, and 401(k)
The AR / AP Clerk & Office Administrator is responsible for managing customer and vendor accounts, ensuring timely and accurate invoicing and payments, and keeping day-to-day office operations running smoothly. This role is a key part of Core Lifting's internal operations — handling the full AR/AP cycle while serving as the central point of contact for billing, vendor coordination, and administrative support. The ideal candidate is detail-oriented, self-motivated, and comfortable owning multiple responsibilities in a fast-paced, small-company environment.
Job Duties
Manage the full Accounts Receivable cycle: invoicing, billing, collections, and customer account maintenance
Manage Accounts Payable functions: vendor payments, purchase order matching, and payment scheduling
Reconcile accounts, research and resolve discrepancies, and track outstanding balances
Maintain accurate financial records and support month-end close activities
Process customer and vendor statements, credits, debits, and past-due correspondence
Coordinate office operations including supplies, vendor relationships, and facility needs
Serve as the internal point of contact for billing, payment, and office logistics inquiries
Support leadership with reporting, documentation, and day-to-day administrative tasks
Maintain organized records and files in accordance with company procedures
Other duties as assigned
Education
A high school diploma or GED is required. Related work experience is preferred.
Experience & Skills
2+ years of experience in Accounts Receivable and/or Accounts Payable preferred
Prior office management or administrative experience strongly preferred
Strong proficiency in Microsoft Excel and Microsoft Office Suite (Word, Outlook)
Experience with accounting or ERP software is a plus
Solid written and verbal communication skills
Strong analytical and organizational skills with sharp attention to detail
Ability to prioritize, multi-task, and work independently with minimal supervision
Self-motivated, reliable, and consistent in quality of work
Experience in industrial distribution, oil & gas, construction, or related industries is preferred — but not required
Must successfully complete a background check and drug screen
About Core Lifting
Core Lifting of Houston is a Houston-based distributor of lifting, rigging, and below-the-hook equipment, proudly serving the oil & gas, petrochemical, offshore, construction, and marine industries. We are a family-owned company built on relationships, technical expertise, and a genuine commitment to our customers and our team.
Why Join Core Lifting?
Family-Owned Culture
— Work for a company where leadership knows your name and your contributions are recognized
Real Ownership
— Take charge of both accounting and office operations with the autonomy to do your job well
Room to Grow
— Stable, full-time role with opportunities to expand your responsibilities over time
Collaborative Environment
— Join a tight-knit team that supports each other and takes pride in what they do
Market-Competitive Pay
— Compensation commensurate with experience
Comprehensive Benefits
— Health insurance, paid time off, and 401(k)