Finance Clerk
Virginia Family Services, Richmond, VA, United States
Finance Clerk
Virginia Family Services (VFS) is seeking a highly organized and detail-oriented Finance Clerk to support daily administrative, financial, and operational functions. This role plays a critical part in ensuring smooth office operations, financial accuracy, compliance, and facility management across our offices.
Key Responsibilities:
Financial & Administrative Duties
Manage accounts payable and ensure timely processing of invoices and payments
Perform accounting transaction coding and maintain accurate financial records in QuickBooks
Maintain and reconcile company petty cash
Organize, track, and log all incoming bills and financial documentation
Assist with maintaining liability insurance documentation and renewals
Operational & Compliance Oversight
Monitor and track lease agreements and key contract deadlines
Maintain and renew business licenses and required documentation
Support compliance with internal policies and regulatory requirements
Facilities & Asset Management
Oversee maintenance coordination for offices and recovery homes
Manage fleet operations, including vehicle tracking, maintenance scheduling, and documentation
Systems & Reporting
Utilize QuickBooks Online for financial tracking and reporting
Support payroll and HR functions using ADP
Maintain organized digital and physical filing systems using Microsoft Office Suite
Qualifications
Minimum 23 years of experience in accounting, office management, or operations
Strong working knowledge of: QuickBooks Online, ADP (Workforce Now or similar), Microsoft Office Suite (Excel, Word, Outlook)
Excellent organizational and multitasking skills
Strong attention to detail and accuracy
Ability to manage multiple priorities in a fast-paced environment
Requirements
Must successfully pass a credit check
Must pass a background check
Reliable transportation preferred
Preferred Experience
Experience in healthcare, behavioral health, or nonprofit settings
Familiarity with lease management and vendor coordination
QuickBooks Online Software and Accounting Principals
Virginia Family Services (VFS) is seeking a highly organized and detail-oriented Finance Clerk to support daily administrative, financial, and operational functions. This role plays a critical part in ensuring smooth office operations, financial accuracy, compliance, and facility management across our offices.
Key Responsibilities:
Financial & Administrative Duties
Manage accounts payable and ensure timely processing of invoices and payments
Perform accounting transaction coding and maintain accurate financial records in QuickBooks
Maintain and reconcile company petty cash
Organize, track, and log all incoming bills and financial documentation
Assist with maintaining liability insurance documentation and renewals
Operational & Compliance Oversight
Monitor and track lease agreements and key contract deadlines
Maintain and renew business licenses and required documentation
Support compliance with internal policies and regulatory requirements
Facilities & Asset Management
Oversee maintenance coordination for offices and recovery homes
Manage fleet operations, including vehicle tracking, maintenance scheduling, and documentation
Systems & Reporting
Utilize QuickBooks Online for financial tracking and reporting
Support payroll and HR functions using ADP
Maintain organized digital and physical filing systems using Microsoft Office Suite
Qualifications
Minimum 23 years of experience in accounting, office management, or operations
Strong working knowledge of: QuickBooks Online, ADP (Workforce Now or similar), Microsoft Office Suite (Excel, Word, Outlook)
Excellent organizational and multitasking skills
Strong attention to detail and accuracy
Ability to manage multiple priorities in a fast-paced environment
Requirements
Must successfully pass a credit check
Must pass a background check
Reliable transportation preferred
Preferred Experience
Experience in healthcare, behavioral health, or nonprofit settings
Familiarity with lease management and vendor coordination
QuickBooks Online Software and Accounting Principals