Education and Meetings Coordinator
Tennessee Society of Association Executives, Austin, TX, United States
Essential Duties and Responsibilities
Meeting planning logistics including registration & housing, set-up, weekly tracking, attendee inquiries, badge production, on‑site management.
Coordinate the abstract process including call for abstracts, review and selection, poster submission process, poster finalization communications, awards, poster printing, and history tracking. Assist with communication in connection with the abstract process for all programs assigned.
Administration of CNS Activity Center; coordinate faculty logistics (invitations, travel/honoraria where applicable), manage speaker/author needs and support including disclosures.
Manage exhibitor and affiliate logistics: function space assignment, inquiries, on‑site communications.
Assist with social event planning and other meeting logistics as assigned.
Utilize learning management systems and event technologies to support compliance, reporting, and attendee engagement; collaborate with IT and vendors to ensure efficient, data‑supported meeting operations.
Support online education and administrative needs of ACCME.
Post‑event tasks: data entry, attendee/sponsor evaluation surveys, invoice tracking, thank‑you communications.
Education, Knowledge, Skills, and Abilities
Strong customer service orientation.
Excellent organizational and multitasking skills.
Detail‑oriented with meeting tools/registration systems.
Strong communications and digital education skills.
Comfortable with content and learning management systems and web tools.
Able to work onsite under time pressure and adapt to changes.
Detail‑oriented and able to manage multiple tasks concurrently.
Qualifications & Experience
Bachelor’s degree required.
2-4 years of event coordination or association meeting experience.
Experience with learning management, digital tools, and registration systems preferred.
Strong ability to learn and adapt to new software and technology integrations is essential.
Work Environment and Physical Demands
The employee will spend the majority of the workday sitting, computing, and talking/hearing. May require lifting boxes in the 10‑25 lb. range, requiring the ability to bend at the waist and knee.
Schedule and Travel Requirements
May require more than 37.5 hours per week to perform essential duties. Ability to travel to meetings at national, regional, or local venues and fulfill evening or weekend obligations. Under 10% air travel is required.
Benefits
Hybrid Work Schedule
Flextime and Summer Hours
Professional Training and Development Opportunities
Education Assistance
401k with Generous Match
Generous Paid Time Off and Paid Holidays
Medical Insurance
Company Paid Dental, Vision, Short‑term and Long‑term Disability Insurance (Employee Coverage Level)
Life and AD&D insurance
Voluntary Critical Illness, Accident and Identity Theft Policies
Flexible Spending Account
Employee Assistance Program
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Meeting planning logistics including registration & housing, set-up, weekly tracking, attendee inquiries, badge production, on‑site management.
Coordinate the abstract process including call for abstracts, review and selection, poster submission process, poster finalization communications, awards, poster printing, and history tracking. Assist with communication in connection with the abstract process for all programs assigned.
Administration of CNS Activity Center; coordinate faculty logistics (invitations, travel/honoraria where applicable), manage speaker/author needs and support including disclosures.
Manage exhibitor and affiliate logistics: function space assignment, inquiries, on‑site communications.
Assist with social event planning and other meeting logistics as assigned.
Utilize learning management systems and event technologies to support compliance, reporting, and attendee engagement; collaborate with IT and vendors to ensure efficient, data‑supported meeting operations.
Support online education and administrative needs of ACCME.
Post‑event tasks: data entry, attendee/sponsor evaluation surveys, invoice tracking, thank‑you communications.
Education, Knowledge, Skills, and Abilities
Strong customer service orientation.
Excellent organizational and multitasking skills.
Detail‑oriented with meeting tools/registration systems.
Strong communications and digital education skills.
Comfortable with content and learning management systems and web tools.
Able to work onsite under time pressure and adapt to changes.
Detail‑oriented and able to manage multiple tasks concurrently.
Qualifications & Experience
Bachelor’s degree required.
2-4 years of event coordination or association meeting experience.
Experience with learning management, digital tools, and registration systems preferred.
Strong ability to learn and adapt to new software and technology integrations is essential.
Work Environment and Physical Demands
The employee will spend the majority of the workday sitting, computing, and talking/hearing. May require lifting boxes in the 10‑25 lb. range, requiring the ability to bend at the waist and knee.
Schedule and Travel Requirements
May require more than 37.5 hours per week to perform essential duties. Ability to travel to meetings at national, regional, or local venues and fulfill evening or weekend obligations. Under 10% air travel is required.
Benefits
Hybrid Work Schedule
Flextime and Summer Hours
Professional Training and Development Opportunities
Education Assistance
401k with Generous Match
Generous Paid Time Off and Paid Holidays
Medical Insurance
Company Paid Dental, Vision, Short‑term and Long‑term Disability Insurance (Employee Coverage Level)
Life and AD&D insurance
Voluntary Critical Illness, Accident and Identity Theft Policies
Flexible Spending Account
Employee Assistance Program
#J-18808-Ljbffr