Accounts Payable Admin
Firetrol Protection Systems, Houston, TX, United States
Accounts Payable Admin
Founded in 1984, Firetrol is the national leader in fire protection & life safety services. We are seeking an Accounts Payable Admin for Firetrol's district office in Houston, TX.
Under the direction of the Office Manager, this position will be performing administrative/accounts payable functions in accordance with established procedures.
The successful candidate will oversee multiple administrative duties, which include:
Answer incoming calls.
Process vendor invoices, including matching to POs, verifying pricing, terms, and charges
Review and enter invoices with correct vendor ID, GL coding, and approvals
Maintain and organize A/P files and records
Ensure payments are applied to the correct invoices
Scan and email invoices to corporate for payment
Investigate and resolve A/P issues, discrepancies, and material irregularities
Review vendor statements and resolve past-due or incorrect items before submitting to corporate
Correct reconciliation errors identified by corporate A/P
Manage accounts payable using Great Plains and other programs
Provide accurate data entry and assist the purchasing department as needed
Offer professional administrative and clerical support to colleagues and supervisors
Assist with general office tasks and other responsibilities to support the business
Take on additional duties once familiar with systems and processes
Founded in 1984, Firetrol is the national leader in fire protection & life safety services. We are seeking an Accounts Payable Admin for Firetrol's district office in Houston, TX.
Under the direction of the Office Manager, this position will be performing administrative/accounts payable functions in accordance with established procedures.
The successful candidate will oversee multiple administrative duties, which include:
Answer incoming calls.
Process vendor invoices, including matching to POs, verifying pricing, terms, and charges
Review and enter invoices with correct vendor ID, GL coding, and approvals
Maintain and organize A/P files and records
Ensure payments are applied to the correct invoices
Scan and email invoices to corporate for payment
Investigate and resolve A/P issues, discrepancies, and material irregularities
Review vendor statements and resolve past-due or incorrect items before submitting to corporate
Correct reconciliation errors identified by corporate A/P
Manage accounts payable using Great Plains and other programs
Provide accurate data entry and assist the purchasing department as needed
Offer professional administrative and clerical support to colleagues and supervisors
Assist with general office tasks and other responsibilities to support the business
Take on additional duties once familiar with systems and processes