Department Administrative Analyst
The California State University, Fresno, CA, United States
Apply now Job no: 557437 Work type: Staff Location: Fresno Categories: Unit 9 - CSUEU - Technical Support Services, Administrative, Probationary, Full Time
Compensation and Benefits
Anticipated Hiring Salary Range: $4,799 - $4,895 per month
Full CSU Classification Salary Range: $4,799 - $6,992 per month
This is a full-time (equivalent to 40 hours per week), probationary, non-exempt position.
Full CSU system, benefit package includes medical, dental, vision, CalPERS membership, sick, vacation, 15 paid holidays. Eligible employees may participate in fee waiver education program. See summary of benefits.
Position Summary
The Department Administrative Analyst/Specialist (AAS) works under the direction of the Psychology Department Chair. The AAS is senior office staff, lead in the Psychology Department Office, addresses administrative concerns, assists undergraduate majors and graduate students. The department has undergraduate major, minor, and three graduate programs.
The AAS performs specialized administrative responsibilities and financial accounting of 20 separate accounts totaling $200-250,000, supports department, directs operations, coordinates tasks. Conducts independent analytical management of department operations, interprets policies, reports, evaluates, suggests improvements. Plans and administers budget, financial analysis, advising chair. Implements purchase of supplies, coordinates personnel matters (faculty searches, contract admin for lecturers, TAs, ISAs), course scheduling/room arrangement, accounting of foundation/trust accounts, travel processing, and communication coordination with visitors and community contacts.
Key Qualifications
Knowledge of current office methods, procedures, and practices.
Knowledge and skill in methods and procedures for research and statistical analysis and the ability to apply them.
Knowledge of budget and purchasing practices, policies and procedures.
Knowledge of standard office equipment and software packages (Microsoft Office Suite, Google apps, etc.)
Mastery of English grammar, spelling and punctuation, and demonstrated competence in presenting standard information in writing.
Skill/Ability:
Ability to independently interpret and apply complex policies to find solutions to procedural and office administrative problems.
Ability to coordinate and delegate workflow to staff and set priorities for assigned tasks.
Promote a well‑organized, team‑oriented office environment that supports faculty and staff.
Work effectively with diverse ethnic, cultural, socio‑economic backgrounds.
Excellent oral and written communication skills, including regular communication with individuals at higher levels within the university or externally, often involving sensitive interpersonal situations.
Ability to work effectively in a fast‑paced, multi‑task environment, maintaining high accuracy.
Ability to create and maintain program records and provide data for reviewing and implementing strategies to support programmatic goals and enhance processes.
Excellent business mathematics, including tracking and reconciling financial data.
Ability to work independently on complex projects using good judgment and discretion.
Ability to plan, organize, and coordinate large‑scale department projects and events such as colloquium series, lecture series, workshops, awards ceremonies, and commencement celebration.
Interpretive skills requiring research, analysis, evaluation to solve office procedural problems.
Education and Experience
Bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, evaluation leading to development or improvement of administrative policies, procedures, practices, or programs.
Preferred Knowledge, Skills, or Abilities:
Higher education experience serving as a resource on policies and procedures.
Knowledge of department curriculum and university organization sufficient to respond to student and public inquiries.
Experience using PeopleSoft Financial and HRSA programs, Concur, and Google Calendars.
Department Summary
Psychology studies scientific behavior and consciousness, applying findings to home, school work, and social relations. Covers learning, cognition, motivation, personality, psychophysiology, sexuality, group processes, cultural factors, abnormal behavior. For students interested in behavior of humans and other organisms.
Deadline & Application Instructions
Applications received by May 13, 2026 will be given full consideration by the search committee.
Applications received after that date will be forwarded at the request of the Hiring Manager and/or search committee.
Equal Employment Opportunity Information
California State University, Fresno is committed to employment policies and procedures in compliance with applicable state and federal equal employment opportunity laws and regulations. Executive Orders 1096 and 1097 prohibit discrimination, harassment, and retaliation on the basis of protected status: race, color, religion, national origin, ancestry, age, sex (including gender identity), sexual orientation, marital status, pregnancy, mental disability, physical disability, medical condition and covered veteran status. Fresno State's commitment to diversity informs our efforts in recruitment, hiring, and retention. We are proud to be an affirmative action and equal opportunity employer.
Supplemental Information
Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Current employees offered positions will be required to undergo a background check for any position where a background check is required by law or identified as sensitive.
The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
This position may be a designated position under the California State University's Conflict of Interest Code, requiring the filing of a Statement of Economic Interest annually and completion of training within six months of assuming office and every two years thereafter.
Fresno State is a tobacco-free, smoke-free, vapor-free campus.
Fresno State is not a sponsoring agency for staff or management positions (e.g. H1-B Visas).
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Compensation and Benefits
Anticipated Hiring Salary Range: $4,799 - $4,895 per month
Full CSU Classification Salary Range: $4,799 - $6,992 per month
This is a full-time (equivalent to 40 hours per week), probationary, non-exempt position.
Full CSU system, benefit package includes medical, dental, vision, CalPERS membership, sick, vacation, 15 paid holidays. Eligible employees may participate in fee waiver education program. See summary of benefits.
Position Summary
The Department Administrative Analyst/Specialist (AAS) works under the direction of the Psychology Department Chair. The AAS is senior office staff, lead in the Psychology Department Office, addresses administrative concerns, assists undergraduate majors and graduate students. The department has undergraduate major, minor, and three graduate programs.
The AAS performs specialized administrative responsibilities and financial accounting of 20 separate accounts totaling $200-250,000, supports department, directs operations, coordinates tasks. Conducts independent analytical management of department operations, interprets policies, reports, evaluates, suggests improvements. Plans and administers budget, financial analysis, advising chair. Implements purchase of supplies, coordinates personnel matters (faculty searches, contract admin for lecturers, TAs, ISAs), course scheduling/room arrangement, accounting of foundation/trust accounts, travel processing, and communication coordination with visitors and community contacts.
Key Qualifications
Knowledge of current office methods, procedures, and practices.
Knowledge and skill in methods and procedures for research and statistical analysis and the ability to apply them.
Knowledge of budget and purchasing practices, policies and procedures.
Knowledge of standard office equipment and software packages (Microsoft Office Suite, Google apps, etc.)
Mastery of English grammar, spelling and punctuation, and demonstrated competence in presenting standard information in writing.
Skill/Ability:
Ability to independently interpret and apply complex policies to find solutions to procedural and office administrative problems.
Ability to coordinate and delegate workflow to staff and set priorities for assigned tasks.
Promote a well‑organized, team‑oriented office environment that supports faculty and staff.
Work effectively with diverse ethnic, cultural, socio‑economic backgrounds.
Excellent oral and written communication skills, including regular communication with individuals at higher levels within the university or externally, often involving sensitive interpersonal situations.
Ability to work effectively in a fast‑paced, multi‑task environment, maintaining high accuracy.
Ability to create and maintain program records and provide data for reviewing and implementing strategies to support programmatic goals and enhance processes.
Excellent business mathematics, including tracking and reconciling financial data.
Ability to work independently on complex projects using good judgment and discretion.
Ability to plan, organize, and coordinate large‑scale department projects and events such as colloquium series, lecture series, workshops, awards ceremonies, and commencement celebration.
Interpretive skills requiring research, analysis, evaluation to solve office procedural problems.
Education and Experience
Bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, evaluation leading to development or improvement of administrative policies, procedures, practices, or programs.
Preferred Knowledge, Skills, or Abilities:
Higher education experience serving as a resource on policies and procedures.
Knowledge of department curriculum and university organization sufficient to respond to student and public inquiries.
Experience using PeopleSoft Financial and HRSA programs, Concur, and Google Calendars.
Department Summary
Psychology studies scientific behavior and consciousness, applying findings to home, school work, and social relations. Covers learning, cognition, motivation, personality, psychophysiology, sexuality, group processes, cultural factors, abnormal behavior. For students interested in behavior of humans and other organisms.
Deadline & Application Instructions
Applications received by May 13, 2026 will be given full consideration by the search committee.
Applications received after that date will be forwarded at the request of the Hiring Manager and/or search committee.
Equal Employment Opportunity Information
California State University, Fresno is committed to employment policies and procedures in compliance with applicable state and federal equal employment opportunity laws and regulations. Executive Orders 1096 and 1097 prohibit discrimination, harassment, and retaliation on the basis of protected status: race, color, religion, national origin, ancestry, age, sex (including gender identity), sexual orientation, marital status, pregnancy, mental disability, physical disability, medical condition and covered veteran status. Fresno State's commitment to diversity informs our efforts in recruitment, hiring, and retention. We are proud to be an affirmative action and equal opportunity employer.
Supplemental Information
Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Current employees offered positions will be required to undergo a background check for any position where a background check is required by law or identified as sensitive.
The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
This position may be a designated position under the California State University's Conflict of Interest Code, requiring the filing of a Statement of Economic Interest annually and completion of training within six months of assuming office and every two years thereafter.
Fresno State is a tobacco-free, smoke-free, vapor-free campus.
Fresno State is not a sponsoring agency for staff or management positions (e.g. H1-B Visas).
#J-18808-Ljbffr