Human Resources Assistant
Nflsurgeons, Jacksonville, FL, United States
Position Summary
The Human Resources Assistant supports the day-to-day operations of the Human Resources department for North Florida Surgeons. This role provides administrative and operational HR support for over 1500 employees across multiple locations and specialties, ensuring compliance with employment laws, internal policies, and healthcare industry standards. The HR Assistant plays a key role in employee onboarding, personnel record management, and HR process coordination.
Key Responsibilities
HR Administration & Employee Support
Assist with employee onboarding, including offer letters, new hire paperwork, background checks, and orientation coordination
Maintain accurate and confidential employee personnel files (electronic and paper)
Respond to employee inquiries regarding policies, benefits, timekeeping, and general HR procedures
Support offboarding processes, including exit documentation and system updates
Employee Relations & Compliance
Serve as a first point of contact for employee inquiries, escalating complex matters appropriately
Ensure compliance with federal, state, and company employment policies
Assist with audits, reporting, and HR metrics as requested
Payroll & Benefits Support
Support leave of absence documentation and tracking
Assist employees with basic benefits questions and enrollment guidance
Coordinate with payroll to ensure accurate data entry for new hires, changes, and terminations
Track timekeeping issues and escalate discrepancies as needed
HR Projects & Reporting
Assist with HR reports, metrics, and special projects
Support policy updates and communication distribution
Provide administrative support for HR initiatives and training programs
Support HR leadership with policy distribution, acknowledgments, and documentation
Maintain HR calendars, training records, and compliance deadlines
Qualifications
Required
1–3 years of administrative or HR support experience
Strong organizational and time management skills
High level of discretion and confidentiality
Proficiency in Microsoft Office (Word, Excel, Outlook)
Excellent written and verbal communication skills
Preferred
Experience in a healthcare, medical practice, or multi-site organization
Familiarity with Paycor
Knowledge of basic HR compliance (FMLA, I-9, wage and hour)
Associate’s or Bachelor’s degree in Human Resources, Business Administration, or related field
Core Competencies
Professionalism and confidentiality
Ability to multitask in a fast-paced environment
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The Human Resources Assistant supports the day-to-day operations of the Human Resources department for North Florida Surgeons. This role provides administrative and operational HR support for over 1500 employees across multiple locations and specialties, ensuring compliance with employment laws, internal policies, and healthcare industry standards. The HR Assistant plays a key role in employee onboarding, personnel record management, and HR process coordination.
Key Responsibilities
HR Administration & Employee Support
Assist with employee onboarding, including offer letters, new hire paperwork, background checks, and orientation coordination
Maintain accurate and confidential employee personnel files (electronic and paper)
Respond to employee inquiries regarding policies, benefits, timekeeping, and general HR procedures
Support offboarding processes, including exit documentation and system updates
Employee Relations & Compliance
Serve as a first point of contact for employee inquiries, escalating complex matters appropriately
Ensure compliance with federal, state, and company employment policies
Assist with audits, reporting, and HR metrics as requested
Payroll & Benefits Support
Support leave of absence documentation and tracking
Assist employees with basic benefits questions and enrollment guidance
Coordinate with payroll to ensure accurate data entry for new hires, changes, and terminations
Track timekeeping issues and escalate discrepancies as needed
HR Projects & Reporting
Assist with HR reports, metrics, and special projects
Support policy updates and communication distribution
Provide administrative support for HR initiatives and training programs
Support HR leadership with policy distribution, acknowledgments, and documentation
Maintain HR calendars, training records, and compliance deadlines
Qualifications
Required
1–3 years of administrative or HR support experience
Strong organizational and time management skills
High level of discretion and confidentiality
Proficiency in Microsoft Office (Word, Excel, Outlook)
Excellent written and verbal communication skills
Preferred
Experience in a healthcare, medical practice, or multi-site organization
Familiarity with Paycor
Knowledge of basic HR compliance (FMLA, I-9, wage and hour)
Associate’s or Bachelor’s degree in Human Resources, Business Administration, or related field
Core Competencies
Professionalism and confidentiality
Ability to multitask in a fast-paced environment
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