Coordinator for Administrative Operations
ImmigrationJobs, College Park, MD, United States
Job Description Summary
Organization's Summary Statement: Reporting to the Administrative Operations & Organizational Development, the Coordinator for Administrative Operations is a key operational support for Stamp. The position is embedded in the Administrative Operations team, which comprises various functions including, but not limited to, HR, payroll, strategic planning, training/development, and business/finance staff, and works on projects and initiatives related to these functional areas. This position works independently, under general guidance. It is not closely supervised and must be able to make decisions and use independent judgment.
Core Duties
Conducting full oversight of the payroll, timekeeping, and onboarding logistics for all staff and new hires in Stamp (approximately 100 full‑time and 30 graduate student staff and 400 undergraduate student staff) using Workday.
Acting as the primary contact for onboarding affiliates and managing their status with Stamp vendors to resolve staffing or building‑related issues.
Serving as the primary HR Representative for Stamp for meetings with UHR and advising the Assistant and Associate Directors on operational needs based on staffing issues and pending HR changes.
Troubleshooting Workday issues and accommodation needs for Stamp staff as they arise.
Overseeing parking logistics (codes, assignments, department reps, etc.) for Stamp and Stamp Administrative Offices.
Serving on departmental committees as related to an HR function or as requested.
Acting as a conduit of information/communication between Stamp and other campus units, such as the Office of the Vice President, departments of the Division of Student Affairs, and the Department of Transportation Services (DOTS); also updating all internal and external websites and dashboards regularly.
Supporting general administrative operations of Stamp.
Providing administrative support to searches within Stamp, including communication, scheduling, job fair, and travel support.
Hiring, training, and supervising front‑desk Human Resource Assistant student employees and their work in the STAMP administrative offices.
Other duties as assigned.
Preferred Qualifications
Strong attention to detail; ability to connect systems and processes to understand the bigger picture; ability to work independently; Workday and/or HR experience; ability to learn and adapt to new technologies and systems.
Minimum Qualifications
Bachelor’s degree from an accredited college or university.
One (1) year of professional secretarial, clerical, coordinator, or administrative experience.
Additional work experience as defined above may be substituted on a year‑for‑year basis for up to four (4) years of the required education.
Knowledge, Skills & Abilities
Knowledge of clerical and administrative procedures and systems such as filing and record‑keeping.
Skill in oral and written communication.
Skill in the use of Microsoft Office products.
Ability to multitask and prioritize assignments.
Physical Demands
Work takes place in both an office environment and in on‑campus buildings; will require the ability to travel throughout campus. There may be occasions when the incumbent will need to work outside their normal shift to accommodate other shifts in the organization for meetings, training, etc.
Background Checks
Offers of employment are contingent on completion of a background check. Information reported by the background check will not automatically disqualify anyone from employment. Before any adverse decision, the finalist will have an opportunity to provide information to the University regarding disclosable background check information. The University reserves the right to rescind the offer of employment or otherwise decline or terminate employment if the information reported by the background check is deemed incompatible with the position, regardless of when the background check is completed.
Employment Eligibility
The successful candidate must complete employment eligibility verification (on Form I‑9) by presenting documents that establish identity and work authorization within the timeframe required by federal immigration law, and where applicable, to demonstrate renewed employment authorization. Failure to complete employment eligibility verification or reverification within the timeframe set forth by law may result in suspension or termination of employment.
EEO Statement
The University of Maryland, College Park is an Equal Opportunity Employer. All qualified applicants will receive equal consideration for employment. Please read the University’s Equal Employment Opportunity Statement of Policy.
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Organization's Summary Statement: Reporting to the Administrative Operations & Organizational Development, the Coordinator for Administrative Operations is a key operational support for Stamp. The position is embedded in the Administrative Operations team, which comprises various functions including, but not limited to, HR, payroll, strategic planning, training/development, and business/finance staff, and works on projects and initiatives related to these functional areas. This position works independently, under general guidance. It is not closely supervised and must be able to make decisions and use independent judgment.
Core Duties
Conducting full oversight of the payroll, timekeeping, and onboarding logistics for all staff and new hires in Stamp (approximately 100 full‑time and 30 graduate student staff and 400 undergraduate student staff) using Workday.
Acting as the primary contact for onboarding affiliates and managing their status with Stamp vendors to resolve staffing or building‑related issues.
Serving as the primary HR Representative for Stamp for meetings with UHR and advising the Assistant and Associate Directors on operational needs based on staffing issues and pending HR changes.
Troubleshooting Workday issues and accommodation needs for Stamp staff as they arise.
Overseeing parking logistics (codes, assignments, department reps, etc.) for Stamp and Stamp Administrative Offices.
Serving on departmental committees as related to an HR function or as requested.
Acting as a conduit of information/communication between Stamp and other campus units, such as the Office of the Vice President, departments of the Division of Student Affairs, and the Department of Transportation Services (DOTS); also updating all internal and external websites and dashboards regularly.
Supporting general administrative operations of Stamp.
Providing administrative support to searches within Stamp, including communication, scheduling, job fair, and travel support.
Hiring, training, and supervising front‑desk Human Resource Assistant student employees and their work in the STAMP administrative offices.
Other duties as assigned.
Preferred Qualifications
Strong attention to detail; ability to connect systems and processes to understand the bigger picture; ability to work independently; Workday and/or HR experience; ability to learn and adapt to new technologies and systems.
Minimum Qualifications
Bachelor’s degree from an accredited college or university.
One (1) year of professional secretarial, clerical, coordinator, or administrative experience.
Additional work experience as defined above may be substituted on a year‑for‑year basis for up to four (4) years of the required education.
Knowledge, Skills & Abilities
Knowledge of clerical and administrative procedures and systems such as filing and record‑keeping.
Skill in oral and written communication.
Skill in the use of Microsoft Office products.
Ability to multitask and prioritize assignments.
Physical Demands
Work takes place in both an office environment and in on‑campus buildings; will require the ability to travel throughout campus. There may be occasions when the incumbent will need to work outside their normal shift to accommodate other shifts in the organization for meetings, training, etc.
Background Checks
Offers of employment are contingent on completion of a background check. Information reported by the background check will not automatically disqualify anyone from employment. Before any adverse decision, the finalist will have an opportunity to provide information to the University regarding disclosable background check information. The University reserves the right to rescind the offer of employment or otherwise decline or terminate employment if the information reported by the background check is deemed incompatible with the position, regardless of when the background check is completed.
Employment Eligibility
The successful candidate must complete employment eligibility verification (on Form I‑9) by presenting documents that establish identity and work authorization within the timeframe required by federal immigration law, and where applicable, to demonstrate renewed employment authorization. Failure to complete employment eligibility verification or reverification within the timeframe set forth by law may result in suspension or termination of employment.
EEO Statement
The University of Maryland, College Park is an Equal Opportunity Employer. All qualified applicants will receive equal consideration for employment. Please read the University’s Equal Employment Opportunity Statement of Policy.
#J-18808-Ljbffr