Marketing Administrative Coordinator

Job Overview
Safe Harbor Center is a nationally recognized organization that annually delivers services to 3,000 at‑risk children, families, and individuals across nine counties in southeast Georgia. Programs include residential and emergency shelters, transitional living support, children’s advocacy and rape crisis centers, services for runaway and homeless youth, and family preservation support and education.

The annual budget is approximately $6 million, comprised of $5 million from program‑related local, state, and federal grants and $1 million from individuals, businesses, community organizations, foundations, and special events. Safe Harbor has a staff of 105 (86 FTE) and is governed by an active Board of 16. For additional information, please visit safeharborcenterinc.org.

Position Summary
The Marketing & Administrative Coordinator provides essential support to the Development and Marketing Associate, with a focus on database management, grant support, social media, and communications. This role ensures smooth day‑to‑day operations of fundraising efforts while assisting with administrative and marketing tasks that support Safe Harbor’s mission.

Duties
Administrative & Development Support

Maintain and update donor records in Raiser's Edge, ensuring accuracy and completeness

Process donations, acknowledgments, and donor communications in a timely manner

Assist with donor recognition efforts, including reports, mailings, and stewardship materials

Grant Research & Writing Support

Assist in preparing and submitting grant applications, including researching grant opportunities and gathering required documentation and supporting materials

Help track grant deadlines, submissions, and reporting requirements

Maintain a grants calendar and database of opportunities and outcomes

Support preparation of grant reports and follow‑up materials as needed

Event Coordination

Assist in planning and executing fundraising events and campaigns

Provide on‑site event support, including setup, check‑in, and breakdown

Volunteer Coordination

Recruit, schedule, and manage volunteers for programs and events

Serve as the main point of contact for volunteer communication

Coordinate volunteer roles for events, including setup and support

Communications & Social Media Coordination

Assist with website updates and maintain accurate event and program information

Plan, create, and execute weekly social media content aligned with campaigns and organizational priorities

Manage and schedule posts across platforms, ensuring consistency in messaging and branding

Produce written, visual, and multimedia content, including posts, graphics, and short‑form video

Provide content support, including gathering photos, captions, and event highlights

Data & Reporting

Generate reports related to donor activity, campaign performance, and event outcomes

Track fundraising progress and assist with internal reporting needs

Ensure proper documentation and filing of development materials and records

General Office Support

Assist with day‑to‑day administrative tasks for the Development and Marketing Team

Coordinate internal communication and scheduling related to development activities

Perform other duties as assigned to support organizational needs

Qualifications
Required

Bachelor’s degree in marketing, communications, business administration, nonprofit management, or related field, or equivalent experience

Strong organizational and administrative skills with attention to detail

Excellent written and verbal communication skills

Proficiency in Microsoft Office, including Word, Excel, and Outlook

Ability to manage multiple tasks and meet deadlines in a fast‑paced environment

Work Environment & Schedule

On‑site, 40 hours per week

Occasional evening or weekend hours for events

Ability to assist with light event setup and materials as needed

Benefits

401(k) matching

Dental insurance

Health insurance

Paid time off

Vision insurance

Work Location: In person

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