Registrar
Adventist Education, Takoma Park, MD, United States
Columbia Union Conference | Potomac Conference Corporation
Takoma Academy seeks a highly organized, service-oriented, and mission-aligned Registrar to oversee student records, enrollment documentation, scheduling support, academic data management, and registrar operations with excellence, confidentiality, and care.
The Registrar plays a vital role in supporting students, families, faculty, and administration by ensuring the accuracy, integrity, and efficiency of all student records and registration processes. The ideal candidate is detail-oriented, technologically proficient, warm in customer service, and committed to Christian education.
Join a mission-driven school community committed to academic excellence, spiritual growth, leadership development, and preparing students for lives of purpose and service.
Key Responsibilities
Student Records & Compliance
Maintain accurate and secure cumulative student records, transcripts, grades, attendance, immunization, and enrollment documentation.
Ensure compliance with school policies, accreditation standards, legal requirements, and records retention procedures.
Process incoming and outgoing transcript requests in a timely manner.
Manage student withdrawals, transfers, graduations, and records archiving.
Coordinate student registration and re-enrollment processes in partnership with Admissions and Finance.
Verify required forms, academic records, health documents, and tuition clearance as applicable.
Assist new families through onboarding processes with professionalism and warmth.
Monitor enrollment status and maintain updated student rosters.
Scheduling & Academic Support
Support course scheduling, class rosters, and academic record updates.
Assist counselors and administration with graduation audits and credit checks.
Help ensure student schedules align with graduation requirements and school programming.
Data Management & Reporting
Manage student information systems and registrar databases.
Generate reports related to enrollment, grades, attendance, transcripts, and academic progress.
Support state, denominational, conference, and accreditation reporting requirements.
Family & Student Service
Serve as a welcoming point of contact for students and families regarding records, transcripts, registration, and scheduling questions.
Communicate clearly and courteously with internal and external stakeholders.
Mission & Community
Support the Christian mission and values of Takoma Academy.
Model professionalism, discretion, kindness, and service to all stakeholders.
Participate in school events, meetings, and initiatives as requested.
Required Experience
Associate’s degree or equivalent experience (Bachelor’s preferred).
Experience in school registrar, admissions, office administration, or records management (preferred).
Strong organizational skills with high attention to detail.
Ability to manage confidential information with integrity.
Strong written and verbal communication skills.
Proficiency with database systems, i.e. Microsoft Office, Google Workspace, etc.
Ability to multitask and meet deadlines in a fast-paced environment.
Accuracy and attention to detail.
Confidentiality and trustworthiness.
Systems thinking.
Problem-solving.
Warmth and professionalism.
Collaboration and teamwork.
#J-18808-Ljbffr
Takoma Academy seeks a highly organized, service-oriented, and mission-aligned Registrar to oversee student records, enrollment documentation, scheduling support, academic data management, and registrar operations with excellence, confidentiality, and care.
The Registrar plays a vital role in supporting students, families, faculty, and administration by ensuring the accuracy, integrity, and efficiency of all student records and registration processes. The ideal candidate is detail-oriented, technologically proficient, warm in customer service, and committed to Christian education.
Join a mission-driven school community committed to academic excellence, spiritual growth, leadership development, and preparing students for lives of purpose and service.
Key Responsibilities
Student Records & Compliance
Maintain accurate and secure cumulative student records, transcripts, grades, attendance, immunization, and enrollment documentation.
Ensure compliance with school policies, accreditation standards, legal requirements, and records retention procedures.
Process incoming and outgoing transcript requests in a timely manner.
Manage student withdrawals, transfers, graduations, and records archiving.
Coordinate student registration and re-enrollment processes in partnership with Admissions and Finance.
Verify required forms, academic records, health documents, and tuition clearance as applicable.
Assist new families through onboarding processes with professionalism and warmth.
Monitor enrollment status and maintain updated student rosters.
Scheduling & Academic Support
Support course scheduling, class rosters, and academic record updates.
Assist counselors and administration with graduation audits and credit checks.
Help ensure student schedules align with graduation requirements and school programming.
Data Management & Reporting
Manage student information systems and registrar databases.
Generate reports related to enrollment, grades, attendance, transcripts, and academic progress.
Support state, denominational, conference, and accreditation reporting requirements.
Family & Student Service
Serve as a welcoming point of contact for students and families regarding records, transcripts, registration, and scheduling questions.
Communicate clearly and courteously with internal and external stakeholders.
Mission & Community
Support the Christian mission and values of Takoma Academy.
Model professionalism, discretion, kindness, and service to all stakeholders.
Participate in school events, meetings, and initiatives as requested.
Required Experience
Associate’s degree or equivalent experience (Bachelor’s preferred).
Experience in school registrar, admissions, office administration, or records management (preferred).
Strong organizational skills with high attention to detail.
Ability to manage confidential information with integrity.
Strong written and verbal communication skills.
Proficiency with database systems, i.e. Microsoft Office, Google Workspace, etc.
Ability to multitask and meet deadlines in a fast-paced environment.
Accuracy and attention to detail.
Confidentiality and trustworthiness.
Systems thinking.
Problem-solving.
Warmth and professionalism.
Collaboration and teamwork.
#J-18808-Ljbffr