Accounts Payable Coordinator
Ravago Manufacturing Americas, Orlando, FL, United States
Purpose
The AP Coordinator-ICR is responsible for the timely handling and vouchering of invoices for suppliers and vendors. This position is responsible for handling all exceptions that arise after the automatic process flow of an invoice. This individual must be a self-starter, well organized, thrive in a team environment, and able to identify and follow through with improvement suggestions. The AP Coordinator-ICR will have direct contact with senior‑level management, including Vice Presidents and General Managers, which requires strong interpersonal communication skills both written and verbal.
Areas of Responsibility / Tasks
Essential Functions
Understand the process flow of all invoices (accruals and expenses).
Teach system invoices using optical recognition software.
Handle all exceptions where optical recognition fails.
Timely processing of invoices.
Achieve volume goals as identified by management.
Communicate improvement suggestions based on repetitive automatic processing failures.
Collaborate with commercial team members for the timely processing of invoices.
Assist in year‑end audit process.
Additional special projects as assigned.
All other duties as assigned.
Supervisory Responsibilities
Not Applicable.
Competencies; Knowledge, Skills, Abilities (KSA)
Ability to work in a team environment
Ability to work in fast pace and changing environment
Effective communication with colleagues of all levels
Microsoft Office, emphasis in Excel and Word
Excellent attention to detail
Strong verbal and written communication skills required
Minimum Qualifications / Education / Experience / Certifications
Education:
Associate’s degree in Business Administration, Accounting, or Finance preferred
Equivalent experience considered in lieu of degree
Experience:
At least 1 year of experience in payment applications, deductions, collections, customer service, accounts receivable, accounting, and or credit/collections, preferably in a similar industry.
Licenses / Certifications:
Valid driver’s license – required
Language:
Proficiency in English required
Bi‑Lingual – Spanish or Portuguese is a plus
Work Environment / Conditions
Must be adaptable to work in a shared space, with constant noise, with or without the use of a private office.
This position is a hybrid in‑office minimum 3 days and work‑from‑home role.
Physical Requirements / Demands
While performing the duties of this job, the incumbent is regularly required to communicate verbally, read, comprehend information, and type on a consistent and daily basis.
Push, pull, and lift to 40 lbs on a weekly basis.
While performing the duties of this job, the incumbent is regularly required to travel by foot, car, bus, airplane, or other means of transportation which require sitting, waiting, and standing for long and short periods of time.
Ability to setup desk equipment including setting up equipment on top of desks and connecting cables and power cords under desk (requiring lifting, bending, pushing, pulling).
Acknowledgement
This job description is not an exhaustive list of areas of responsibility or tasks that an incumbent in this position may be asked to perform. All Employees are required to deliver the desired results intended for their role, at the designated level of knowledge, skill, and ability commensurate with their job title and level within the organization.
Notice To Applicants
Ravago Americas is an equal employment opportunity employer. We adhere to a policy of making employment decisions without regard to race, color, age, sex, religion, national origin, disability, veteran status, citizenship status, or marital status. We assure you that your opportunity for employment with this employer depends solely upon your qualifications.
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The AP Coordinator-ICR is responsible for the timely handling and vouchering of invoices for suppliers and vendors. This position is responsible for handling all exceptions that arise after the automatic process flow of an invoice. This individual must be a self-starter, well organized, thrive in a team environment, and able to identify and follow through with improvement suggestions. The AP Coordinator-ICR will have direct contact with senior‑level management, including Vice Presidents and General Managers, which requires strong interpersonal communication skills both written and verbal.
Areas of Responsibility / Tasks
Essential Functions
Understand the process flow of all invoices (accruals and expenses).
Teach system invoices using optical recognition software.
Handle all exceptions where optical recognition fails.
Timely processing of invoices.
Achieve volume goals as identified by management.
Communicate improvement suggestions based on repetitive automatic processing failures.
Collaborate with commercial team members for the timely processing of invoices.
Assist in year‑end audit process.
Additional special projects as assigned.
All other duties as assigned.
Supervisory Responsibilities
Not Applicable.
Competencies; Knowledge, Skills, Abilities (KSA)
Ability to work in a team environment
Ability to work in fast pace and changing environment
Effective communication with colleagues of all levels
Microsoft Office, emphasis in Excel and Word
Excellent attention to detail
Strong verbal and written communication skills required
Minimum Qualifications / Education / Experience / Certifications
Education:
Associate’s degree in Business Administration, Accounting, or Finance preferred
Equivalent experience considered in lieu of degree
Experience:
At least 1 year of experience in payment applications, deductions, collections, customer service, accounts receivable, accounting, and or credit/collections, preferably in a similar industry.
Licenses / Certifications:
Valid driver’s license – required
Language:
Proficiency in English required
Bi‑Lingual – Spanish or Portuguese is a plus
Work Environment / Conditions
Must be adaptable to work in a shared space, with constant noise, with or without the use of a private office.
This position is a hybrid in‑office minimum 3 days and work‑from‑home role.
Physical Requirements / Demands
While performing the duties of this job, the incumbent is regularly required to communicate verbally, read, comprehend information, and type on a consistent and daily basis.
Push, pull, and lift to 40 lbs on a weekly basis.
While performing the duties of this job, the incumbent is regularly required to travel by foot, car, bus, airplane, or other means of transportation which require sitting, waiting, and standing for long and short periods of time.
Ability to setup desk equipment including setting up equipment on top of desks and connecting cables and power cords under desk (requiring lifting, bending, pushing, pulling).
Acknowledgement
This job description is not an exhaustive list of areas of responsibility or tasks that an incumbent in this position may be asked to perform. All Employees are required to deliver the desired results intended for their role, at the designated level of knowledge, skill, and ability commensurate with their job title and level within the organization.
Notice To Applicants
Ravago Americas is an equal employment opportunity employer. We adhere to a policy of making employment decisions without regard to race, color, age, sex, religion, national origin, disability, veteran status, citizenship status, or marital status. We assure you that your opportunity for employment with this employer depends solely upon your qualifications.
#J-18808-Ljbffr