Administrative Coordinator II - Palliative Medicine
Washington University in St. Louis, Saint Louis, MO, United States
Position Summary
Coordinates office functions, programs and schedules; provides administrative services, and performs specialized/technical duties with minimum supervision.
Scheduled Hours: 40 hours per week.
Primary Duties & Responsibilities
Coordinates staff services, interoffice activities, schedules, programs and related administrative needs.
Administers/prepares reports, minutes, correspondence, lectures and administrative materials required for the direction of the department.
Maintains established departmental policies, procedures and objectives, including regulatory records for license, reports and notifications as necessary.
Evaluates and recommends purchasing sources. Assists with telephone problems and works with vendors to establish and verify terms and agreements.
Maintains all department keys, locks and mailboxes. Coordinates ordering and distribution of supplies and handles problems concerning material received.
Monitors the general maintenance of the building, notifies maintenance of problems, places work orders and follows up with housekeeping on the completion of tasks.
Develops budget reports and implements financial monitors, cost transfers and payroll/purchasing processing.
Assists with visitors and customer questions and needs.
Assists with payroll processing and other clerical functions when needed.
May supervise other nonexempt staff.
Performs other duties as assigned.
Working Conditions
Job Location/Working Conditions
Normal office environment
Ability to travel to various on- and off-campus locations
Physical Effort
Typically working at desk or table
Repetitive wrist, hand or finger movement
Equipment
Office equipment
Education & Qualifications
Required Qualifications:
High school diploma or equivalent high school certification or combination of education and/or experience.
Certifications/Professional Licenses:
No specific certification/professional license is required for this position.
Work Experience:
3 years of relevant experience.
Skills:
Not Applicable.
Driver's License:
A driver's license is not required for this position.
Compensation & Position Details
Grade:
G08-H
Salary Range:
$21.17 - $32.85 hourly
Benefits Statement
Personal:
Up to 22 days of vacation, 10 recognized holidays, and sick time.
Competitive health insurance packages with priority appointments and lower copays/coinsurance.
Free Metro transit U-Pass for eligible employees.
Defined contribution (403b) Retirement Savings Plan with university contributions starting at 7%.
Wellness:
Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more.
Family:
4 weeks of caregiver leave to bond with your new child.
Coverage of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.
Equal Employment Opportunity Statement
Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.
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Coordinates office functions, programs and schedules; provides administrative services, and performs specialized/technical duties with minimum supervision.
Scheduled Hours: 40 hours per week.
Primary Duties & Responsibilities
Coordinates staff services, interoffice activities, schedules, programs and related administrative needs.
Administers/prepares reports, minutes, correspondence, lectures and administrative materials required for the direction of the department.
Maintains established departmental policies, procedures and objectives, including regulatory records for license, reports and notifications as necessary.
Evaluates and recommends purchasing sources. Assists with telephone problems and works with vendors to establish and verify terms and agreements.
Maintains all department keys, locks and mailboxes. Coordinates ordering and distribution of supplies and handles problems concerning material received.
Monitors the general maintenance of the building, notifies maintenance of problems, places work orders and follows up with housekeeping on the completion of tasks.
Develops budget reports and implements financial monitors, cost transfers and payroll/purchasing processing.
Assists with visitors and customer questions and needs.
Assists with payroll processing and other clerical functions when needed.
May supervise other nonexempt staff.
Performs other duties as assigned.
Working Conditions
Job Location/Working Conditions
Normal office environment
Ability to travel to various on- and off-campus locations
Physical Effort
Typically working at desk or table
Repetitive wrist, hand or finger movement
Equipment
Office equipment
Education & Qualifications
Required Qualifications:
High school diploma or equivalent high school certification or combination of education and/or experience.
Certifications/Professional Licenses:
No specific certification/professional license is required for this position.
Work Experience:
3 years of relevant experience.
Skills:
Not Applicable.
Driver's License:
A driver's license is not required for this position.
Compensation & Position Details
Grade:
G08-H
Salary Range:
$21.17 - $32.85 hourly
Benefits Statement
Personal:
Up to 22 days of vacation, 10 recognized holidays, and sick time.
Competitive health insurance packages with priority appointments and lower copays/coinsurance.
Free Metro transit U-Pass for eligible employees.
Defined contribution (403b) Retirement Savings Plan with university contributions starting at 7%.
Wellness:
Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more.
Family:
4 weeks of caregiver leave to bond with your new child.
Coverage of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.
Equal Employment Opportunity Statement
Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.
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