Administrative Coordinator II - Neurosurgery
Washington University in St. Louis, Saint Louis, MO, United States
Administrative Support For The Taylor Family Department Of Neurosurgery
This position provides administrative support for the Taylor Family Department of Neurosurgery. This position coordinates office functions and special events as well as providing purchasing & accounting functions with minimum supervision.
Primary Duties & Responsibilities
Coordinates staff services, interoffice activities, schedules, programs and related administrative needs.
Administers/prepares reports, minutes, correspondence, lectures and administrative materials required for the direction of the department.
Maintains established departmental policies, procedures and objectives, including regulatory records for license, reports and notifications as necessary.
Evaluates and recommends purchasing sources. Assists with telephone problems and works with vendors to establish and verify terms and agreements.
Processes department bills and invoices including securing approvals in accordance with research compliance policies.
Assists with visitors questions and needs.
Coordinates planning and execution of departmental events, meetings, and special programs, including logistics, scheduling, and on-site support.
Manages event communications, invitations, RSVP tracking, and attendee coordination to ensure seamless participation and engagement.
Oversees event budgets, vendor relationships, and procurement of materials, ensuring cost-effective and high-quality execution.
Prepares event materials such as agendas, presentations, and post-event summaries, including tracking outcomes and feedback.
Working Conditions: Job Location/Working Conditions
Normal office environment
Ability to travel to various on- and off-campus locations
Physical Effort
Typically working at desk or table
Repetitive wrist, hand or finger movement
Equipment
Office equipment
The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.
Required Qualifications
Education: High school diploma or equivalent high school certification or combination of education and/or experience.
Certifications /Professional Licenses : No specific certification/professional license is required for this position.
Work Experience: Relevant Experience (3 Years)
Skills: Not Applicable
Driver's License: A driver's license is not required for this position.
Salary Range
$21.17 - $32.85 / HourlyThe salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.
Benefits Statement
Personal: Up to 22 days of vacation, 10 recognized holidays, and sick time.
Competitive health insurance packages with priority appointments and lower copays/coinsurance.
Take advantage of our free Metro transit U-Pass for eligible employees.
WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
Wellness
Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
Family
We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We've got you covered.
WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.
For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/
EEO Statement
Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University's policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.
This position provides administrative support for the Taylor Family Department of Neurosurgery. This position coordinates office functions and special events as well as providing purchasing & accounting functions with minimum supervision.
Primary Duties & Responsibilities
Coordinates staff services, interoffice activities, schedules, programs and related administrative needs.
Administers/prepares reports, minutes, correspondence, lectures and administrative materials required for the direction of the department.
Maintains established departmental policies, procedures and objectives, including regulatory records for license, reports and notifications as necessary.
Evaluates and recommends purchasing sources. Assists with telephone problems and works with vendors to establish and verify terms and agreements.
Processes department bills and invoices including securing approvals in accordance with research compliance policies.
Assists with visitors questions and needs.
Coordinates planning and execution of departmental events, meetings, and special programs, including logistics, scheduling, and on-site support.
Manages event communications, invitations, RSVP tracking, and attendee coordination to ensure seamless participation and engagement.
Oversees event budgets, vendor relationships, and procurement of materials, ensuring cost-effective and high-quality execution.
Prepares event materials such as agendas, presentations, and post-event summaries, including tracking outcomes and feedback.
Working Conditions: Job Location/Working Conditions
Normal office environment
Ability to travel to various on- and off-campus locations
Physical Effort
Typically working at desk or table
Repetitive wrist, hand or finger movement
Equipment
Office equipment
The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.
Required Qualifications
Education: High school diploma or equivalent high school certification or combination of education and/or experience.
Certifications /Professional Licenses : No specific certification/professional license is required for this position.
Work Experience: Relevant Experience (3 Years)
Skills: Not Applicable
Driver's License: A driver's license is not required for this position.
Salary Range
$21.17 - $32.85 / HourlyThe salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.
Benefits Statement
Personal: Up to 22 days of vacation, 10 recognized holidays, and sick time.
Competitive health insurance packages with priority appointments and lower copays/coinsurance.
Take advantage of our free Metro transit U-Pass for eligible employees.
WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
Wellness
Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
Family
We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We've got you covered.
WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.
For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/
EEO Statement
Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University's policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.