Administrative Assistant
Volunteers of America South Central Louisiana, Inc., Baton Rouge, LA, United States
Administrative Assistant HUD Housing
Under the direct supervision of the Director of HUD Housing this position is responsible for providing clerical support to the HUD Director, the Corporate office and aid the Community Administrators with projects as needed.
Essential Functions
Provides support to the HUD Director and Community Administrators
Special projects
Interoffice mail runs
Attends HUD staff management meetings; responsible for minutes and agenda
Assists with HUD policy and procedure updates
Maintains schedule for all HUD reports
Coordinates and files incident reports
Assists HUD staff with Annual Health Fair
Coordinates and tracks GOOD 365 donation pick ups
Tracks HUD inventory and disposal lists
Provide administrative and clerical support to the Community Administrators
Assist with other projects as assigned by the Community Administrator and or HUD Director
Maintains schedules for all required reports along with HUD file audits, management reviews, REAC inspections audit, and budget submissions
Assists with special projects relating to the tenants or the HUD Program
Provides assistance with HUD accounting functions
Tracks HUD property expenses and follows strict timeline for payment
Reviews and prepares for payment HUD mileage/requisition/purchase orders
Processes HUD reserve for replacement reimbursements
Provides support to Corporate Administration
HR Liaison
HUD rep on Safety Committee
Competencies
Communication Proficiency
Attention to Detail
Initiative
Analysis of Data
Accountability
Supervisory Responsibility
This position has no direct reports
Required Education and Experience
High School Diploma
3-5 years of clerical experience
Proficiency in Microsoft Office Suite Word/Excel/PowerPoint/Publisher/Outlook
Professional certification and/or equivalent experience in Section 8
Physical Demands
While performing the duties of this job, the employee is frequently required to stand; walk; sit, use hands, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear; taste or smell. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. While performing the duties of this job, the employee can sometimes be exposed to weather conditions.
Benefits
Volunteers of America South Central Louisiana, Inc. offers a comprehensive benefit package to include: Health, Dental, and Vision Insurance, 403-B Pension Plan, Short and Long Term Disability Insurances, Life Insurance, paid annual holidays, Vacation and Sick leave.
Equal Opportunity and Affirmative Action employer, Volunteers of America South Central Louisiana, Inc. considers applicants for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status, or any legally protected status. We will make reasonable accommodations for qualified individuals with known disabilities unless doing so would result in an undue hardship.
Under the direct supervision of the Director of HUD Housing this position is responsible for providing clerical support to the HUD Director, the Corporate office and aid the Community Administrators with projects as needed.
Essential Functions
Provides support to the HUD Director and Community Administrators
Special projects
Interoffice mail runs
Attends HUD staff management meetings; responsible for minutes and agenda
Assists with HUD policy and procedure updates
Maintains schedule for all HUD reports
Coordinates and files incident reports
Assists HUD staff with Annual Health Fair
Coordinates and tracks GOOD 365 donation pick ups
Tracks HUD inventory and disposal lists
Provide administrative and clerical support to the Community Administrators
Assist with other projects as assigned by the Community Administrator and or HUD Director
Maintains schedules for all required reports along with HUD file audits, management reviews, REAC inspections audit, and budget submissions
Assists with special projects relating to the tenants or the HUD Program
Provides assistance with HUD accounting functions
Tracks HUD property expenses and follows strict timeline for payment
Reviews and prepares for payment HUD mileage/requisition/purchase orders
Processes HUD reserve for replacement reimbursements
Provides support to Corporate Administration
HR Liaison
HUD rep on Safety Committee
Competencies
Communication Proficiency
Attention to Detail
Initiative
Analysis of Data
Accountability
Supervisory Responsibility
This position has no direct reports
Required Education and Experience
High School Diploma
3-5 years of clerical experience
Proficiency in Microsoft Office Suite Word/Excel/PowerPoint/Publisher/Outlook
Professional certification and/or equivalent experience in Section 8
Physical Demands
While performing the duties of this job, the employee is frequently required to stand; walk; sit, use hands, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear; taste or smell. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. While performing the duties of this job, the employee can sometimes be exposed to weather conditions.
Benefits
Volunteers of America South Central Louisiana, Inc. offers a comprehensive benefit package to include: Health, Dental, and Vision Insurance, 403-B Pension Plan, Short and Long Term Disability Insurances, Life Insurance, paid annual holidays, Vacation and Sick leave.
Equal Opportunity and Affirmative Action employer, Volunteers of America South Central Louisiana, Inc. considers applicants for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status, or any legally protected status. We will make reasonable accommodations for qualified individuals with known disabilities unless doing so would result in an undue hardship.