Secretary - Learning and Leadership Solutions
Chester County Intermediate Unit, Downingtown, PA, United States
Secretary Position
At the present time, a vacancy exists for a Secretary within Learning & Leadership Services division at the Chester County Intermediate Unit, located at the Educational Service Center in Downingtown, PA. At the CCIU, we pride ourselves on the creativity, dedication, and collaborative spirit that our employees bring to their work every day, and we know that achieving success together takes a team approach! We strive to hire exceptional, motivated, and passionate individuals that help us achieve our vision of acting as educational leaders who contribute to a better Chester County and beyond. If you are looking for an exciting, challenging opportunity to grow your career, don't wait apply today to make Team CCIU even stronger tomorrow!
Qualifications:
High School Diploma required; College degree in business/administration preferred.
Minimum two (2) years secretarial experience required; specific experience in executive-level setting or in education industry preferred.
Minimum of two (2) years' experience with data entry required.
Current child abuse, criminal and FBI clearances.
Clearance as an MA provider by Commonwealth of PA and federal government (conducted by CCIU upon hire).
Duties and Responsibilities:
Serve as a secretary to the program director, supervisors, and professional staff in the daily operations of the division.
Facilitate scheduling for the directors, supervisors, and professional staff in the division.
Accurately track, reconcile, and document expenses, purchases, and invoices by preparing required documentation, monitoring invoicing status, coding financial information, and maintaining up-to-date records in designated spreadsheets, platforms, and financial systems.
Provide comprehensive logistical and operational support for division-led events, workshops, meetings, and professional learning session.
Support the production, review, and maintenance of copy-ready documents and materials by transcribing notes and recordings, formatting and editing text, creating standardized templates, and retrieving, copying, and transmitting information across multiple platforms.
Independently serve as support staff on complex projects, requiring strong communication with internal divisions and external customers to identify needs and support solution-oriented outcomes.
Serve as liaison between program directors, school districts, state, and other departments, assisting in the development and completion of projects, attending to routine administrative matters and coordinating interdepartmental efforts to further communication, as needed.
Coordinate with all division staff to ensure resources and information are available and disseminated.
Go above and beyond normal requirements of the job to complete tasks as needed. Consistently submit exceptional and quality work.
Perform other duties as assigned
eeded.
Hourly Rate (2025-2026 School Year) Support, Band 10, Nonexempt (eligible for overtime) $21.47 - $26.84, based upon experience
Schedule: Monday - Friday 260 days per year (12-month position)
Support Staff Benefits:
Excellent medical, prescription, vision and dental coverage at minimal cost to employee
If medical, prescription, vision and dental coverage is not needed, up to $1,000 in opt-out payments available
Life insurance in amount of 1x annual salary paid by CCIU
Long-term disability insurance effective 31st day of illness/injury
Retirement through PSERS, PA's Public School Employees Retirement System
Worker's Compensation
New employees accrue 10 sick days and 2 personal days annually
Tuition reimbursement - 100% of 12 credits per year...and much more!
CS Equal Opportunity Employer
Chester County Intermediate Unit is an Equal Opportunity Employer. Chester County Intermediate Unit ensures equal employment opportunities regardless of race, creed, gender, color, national origin, religion, age, sexual orientation or disability. Chester County Intermediate Unit has a policy of active recruitment of qualified minority teachers and non-certified employees. Any individual needing assistance in making application for any opening should contact the Department of Human Resources at 484-237-5085.
At the present time, a vacancy exists for a Secretary within Learning & Leadership Services division at the Chester County Intermediate Unit, located at the Educational Service Center in Downingtown, PA. At the CCIU, we pride ourselves on the creativity, dedication, and collaborative spirit that our employees bring to their work every day, and we know that achieving success together takes a team approach! We strive to hire exceptional, motivated, and passionate individuals that help us achieve our vision of acting as educational leaders who contribute to a better Chester County and beyond. If you are looking for an exciting, challenging opportunity to grow your career, don't wait apply today to make Team CCIU even stronger tomorrow!
Qualifications:
High School Diploma required; College degree in business/administration preferred.
Minimum two (2) years secretarial experience required; specific experience in executive-level setting or in education industry preferred.
Minimum of two (2) years' experience with data entry required.
Current child abuse, criminal and FBI clearances.
Clearance as an MA provider by Commonwealth of PA and federal government (conducted by CCIU upon hire).
Duties and Responsibilities:
Serve as a secretary to the program director, supervisors, and professional staff in the daily operations of the division.
Facilitate scheduling for the directors, supervisors, and professional staff in the division.
Accurately track, reconcile, and document expenses, purchases, and invoices by preparing required documentation, monitoring invoicing status, coding financial information, and maintaining up-to-date records in designated spreadsheets, platforms, and financial systems.
Provide comprehensive logistical and operational support for division-led events, workshops, meetings, and professional learning session.
Support the production, review, and maintenance of copy-ready documents and materials by transcribing notes and recordings, formatting and editing text, creating standardized templates, and retrieving, copying, and transmitting information across multiple platforms.
Independently serve as support staff on complex projects, requiring strong communication with internal divisions and external customers to identify needs and support solution-oriented outcomes.
Serve as liaison between program directors, school districts, state, and other departments, assisting in the development and completion of projects, attending to routine administrative matters and coordinating interdepartmental efforts to further communication, as needed.
Coordinate with all division staff to ensure resources and information are available and disseminated.
Go above and beyond normal requirements of the job to complete tasks as needed. Consistently submit exceptional and quality work.
Perform other duties as assigned
eeded.
Hourly Rate (2025-2026 School Year) Support, Band 10, Nonexempt (eligible for overtime) $21.47 - $26.84, based upon experience
Schedule: Monday - Friday 260 days per year (12-month position)
Support Staff Benefits:
Excellent medical, prescription, vision and dental coverage at minimal cost to employee
If medical, prescription, vision and dental coverage is not needed, up to $1,000 in opt-out payments available
Life insurance in amount of 1x annual salary paid by CCIU
Long-term disability insurance effective 31st day of illness/injury
Retirement through PSERS, PA's Public School Employees Retirement System
Worker's Compensation
New employees accrue 10 sick days and 2 personal days annually
Tuition reimbursement - 100% of 12 credits per year...and much more!
CS Equal Opportunity Employer
Chester County Intermediate Unit is an Equal Opportunity Employer. Chester County Intermediate Unit ensures equal employment opportunities regardless of race, creed, gender, color, national origin, religion, age, sexual orientation or disability. Chester County Intermediate Unit has a policy of active recruitment of qualified minority teachers and non-certified employees. Any individual needing assistance in making application for any opening should contact the Department of Human Resources at 484-237-5085.