Student Administrative Assistant Career Services (FWS)
Oklahoma City Community College, Oklahoma City, OK, United States
Student Administrative Assistant Career Services (FWS)
The Student Administrative Assistant Career Services will provide essential administrative support to the Career Success and Workforce Development department, ensuring efficient daily operations. This role is ideal for students seeking hands-on experience in office administration, plus offers a valuable opportunity to develop administrative skills and gain insight into career services operations within a higher education setting.
Reports To: Director of Career Services and Workforce Development
What position(s) reports to this position? None
Minimum Education/Experience: Current OCCC student with a Federal Work Study award
Required Knowledge, Skills & Abilities: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) Strong organizational and communication skills Professional demeanor Punctual Reliable Ability to maintain confidentiality.
Physical Demands/Working Conditions: Sedentary work: The person in this position may occasionally exert up to 10 pounds of force to grasp, lift, carry, push, pull or otherwise move objects. Physical activities: This position requires the person to frequently communicate with and listen to students, administration, staff, faculty, and others to perform the essential functions of the position. Must be able to exchange accurate information in various situations. This position frequently requires the person to operate a computer and other office equipment to perform the essential functions of the position. This position requires the person to frequently operate equipment that involves repetitive motions of hands and wrists. This position requires the person to perceive attributes of objects, such as size, shape, temperature or texture by touching with skin, particularly that of fingertips. This position requires the person to judge, observe and assess the accuracy, neatness, thoroughness of work assigned or to make general observations. This position performs the essential functions in an indoor, office setting.
Preferred Qualifications: None
Required Training: Quarterly compliance training as assigned by institution
Work Hours: As needed or assigned not to exceed 25 hours per week, anytime between 8:00 am and 5:00 pm, Monday Friday
Department: Career Success and Workforce Development Center
Job Open Date: 08/21/2025
HR Contact: Beth Holmes
Special Instructions to Applicants: Applicants are to thoroughly complete the electronic application and attach the required documents: Cover letter, resume. Applicants who do not attach the required documents will not be considered for the position. For application assistance, please contact Human Resources at (405) 682-7542, Monday through Friday between the hours of 8:00 AM and 5:00 PM.
Posting Number: Student, Work Study, Temporary_0402906
Job Duties: To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this job description.
Job Duties (Duties Assignment Statement): Greet visitors, answer incoming calls, and direct inquiries to the director or other appropriate OCCC staff. Set and manage appointments for the Director, including scheduling meetings and sending reminders. Prepare appropriate materials for meetings. Create and maintain spreadsheets, organize digital and physical files, and assist in preparing and creating reports and presentations. Draft correspondence for the director and assist with email communications. Aid in research, planning and executing career fairs, workshops, Lunch & Learns and other departmental events. Perform tasks such as photocopying, scanning, and maintaining office supplies inventory. Assist with special projects and tasks as assigned to support the Director and department goals.
Job Duties (Safety / Policy & Procedures): Abide by the policies and procedures published in the Board of Regents Policies and College Policies & Procedures. Contribute to a safe educational & working environment. Adhere to established safety and health procedures and practices for the purpose of providing injury and illness prevention for self and others. Complete quarterly health and safety training pursuant to OCCC's established safety and health procedures and practices. Participate in all applicable OCCC emergency, evacuation, shelter in place drills, and be prepared to take action and assist others in taking appropriate action should a health or safety emergency occur.
The Student Administrative Assistant Career Services will provide essential administrative support to the Career Success and Workforce Development department, ensuring efficient daily operations. This role is ideal for students seeking hands-on experience in office administration, plus offers a valuable opportunity to develop administrative skills and gain insight into career services operations within a higher education setting.
Reports To: Director of Career Services and Workforce Development
What position(s) reports to this position? None
Minimum Education/Experience: Current OCCC student with a Federal Work Study award
Required Knowledge, Skills & Abilities: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) Strong organizational and communication skills Professional demeanor Punctual Reliable Ability to maintain confidentiality.
Physical Demands/Working Conditions: Sedentary work: The person in this position may occasionally exert up to 10 pounds of force to grasp, lift, carry, push, pull or otherwise move objects. Physical activities: This position requires the person to frequently communicate with and listen to students, administration, staff, faculty, and others to perform the essential functions of the position. Must be able to exchange accurate information in various situations. This position frequently requires the person to operate a computer and other office equipment to perform the essential functions of the position. This position requires the person to frequently operate equipment that involves repetitive motions of hands and wrists. This position requires the person to perceive attributes of objects, such as size, shape, temperature or texture by touching with skin, particularly that of fingertips. This position requires the person to judge, observe and assess the accuracy, neatness, thoroughness of work assigned or to make general observations. This position performs the essential functions in an indoor, office setting.
Preferred Qualifications: None
Required Training: Quarterly compliance training as assigned by institution
Work Hours: As needed or assigned not to exceed 25 hours per week, anytime between 8:00 am and 5:00 pm, Monday Friday
Department: Career Success and Workforce Development Center
Job Open Date: 08/21/2025
HR Contact: Beth Holmes
Special Instructions to Applicants: Applicants are to thoroughly complete the electronic application and attach the required documents: Cover letter, resume. Applicants who do not attach the required documents will not be considered for the position. For application assistance, please contact Human Resources at (405) 682-7542, Monday through Friday between the hours of 8:00 AM and 5:00 PM.
Posting Number: Student, Work Study, Temporary_0402906
Job Duties: To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this job description.
Job Duties (Duties Assignment Statement): Greet visitors, answer incoming calls, and direct inquiries to the director or other appropriate OCCC staff. Set and manage appointments for the Director, including scheduling meetings and sending reminders. Prepare appropriate materials for meetings. Create and maintain spreadsheets, organize digital and physical files, and assist in preparing and creating reports and presentations. Draft correspondence for the director and assist with email communications. Aid in research, planning and executing career fairs, workshops, Lunch & Learns and other departmental events. Perform tasks such as photocopying, scanning, and maintaining office supplies inventory. Assist with special projects and tasks as assigned to support the Director and department goals.
Job Duties (Safety / Policy & Procedures): Abide by the policies and procedures published in the Board of Regents Policies and College Policies & Procedures. Contribute to a safe educational & working environment. Adhere to established safety and health procedures and practices for the purpose of providing injury and illness prevention for self and others. Complete quarterly health and safety training pursuant to OCCC's established safety and health procedures and practices. Participate in all applicable OCCC emergency, evacuation, shelter in place drills, and be prepared to take action and assist others in taking appropriate action should a health or safety emergency occur.