Executive Assistant (part-time)
Midmark Corporation, Cincinnati, OH, United States
Executive Assistant
The Executive Assistant will provide high-level administrative support to the Executive Leadership Team. This role will coordinate and manage executive scheduling, prepare, and organize important materials, and support meetings.
Essential/Primary Duties:
Serves as a first point of contact for executives as administrative support for schedules, meetings, events, and travel.
Maintains professionalism and strict confidentiality with all materials.
Manages professional scheduling for executive staff, including agendas, mail, email, phone calls, client management and other company coordination.
May be involved in unique projects and demands that require expert planning, coordination, leadership, and organizational skills.
Manages day-to-day workflow of additional tasks and activities supporting multiple team members as needs arise.
Prepares meeting materials including assisting with presentations, handouts, and other related materials.
Coordinates domestic and international travel coordination and activities, including accommodations, transportation, and meals.
Assists with expense and credit card reconciling.
Works closely with Executive Assistant team on cross-functional work.
Serve as the primary point of contact for the Cincinnati office, coordinating day-to-day administrative operations, office logistics, vendor communication, and basic facilities needs to ensure a smooth and professional workplace environment.
Flexibility and understanding of variable peak workloads, time zones, and working hours and ability to effectively work in a high-pressure, fast-paced environment.
Secondary Duties:
Performs other duties as needed/assigned.
Provides additional assistance to other departments when confidentiality is of extreme importance.
Assists with special projects, events, and community-related activities.
Provides back-up assistance to other administrative support team members as needed.
Education and/or Experience:
Associate degree (A.A.) in business administration, or related field. 4-6 years of administrative or business-related experience.
Competency and/or Skill:
Ability to manage/maintain confidentiality on all levels
Exceptional written and spoken communication skills
Exceptional computer skills
Work collaboratively with a variety of people, including executives, teammates, and external contacts
Organizational skills, multi-tasking ability, confidence in prioritizing work and decision-making
Professional attire is necessary for various occasions
Supervisory Responsibilities:
N/A
About Us
Founded in 1915, Midmark Corporation is the only company transforming healthcare experiences through innovative design within the medical, dental and animal health environments. With more than 2,200 teammates worldwide, Midmark focuses on harmonizing space, technology and workflows, creating a better experience for caregivers and patients at the point of care. The Midmark headquarters and innovation hub are located in Versailles, Ohio, which is also home to the Midmark Experience Center, Design Center, Technology Center and our largest manufacturing facility. Midmark maintains eleven additional locations in the United States, including four innovation hubs, and has subsidiaries in India and Italy.
EO/AA Employer Minorities/Females/Protected Veterans/Disabled
Job Info
Job Identification 4469
Job Category Administrative
Degree Level Associate Degree
Job Schedule Part time
Job Shift Day
Locations 9987 Carver Road, Blue Ash, OH, 45242, US
The Executive Assistant will provide high-level administrative support to the Executive Leadership Team. This role will coordinate and manage executive scheduling, prepare, and organize important materials, and support meetings.
Essential/Primary Duties:
Serves as a first point of contact for executives as administrative support for schedules, meetings, events, and travel.
Maintains professionalism and strict confidentiality with all materials.
Manages professional scheduling for executive staff, including agendas, mail, email, phone calls, client management and other company coordination.
May be involved in unique projects and demands that require expert planning, coordination, leadership, and organizational skills.
Manages day-to-day workflow of additional tasks and activities supporting multiple team members as needs arise.
Prepares meeting materials including assisting with presentations, handouts, and other related materials.
Coordinates domestic and international travel coordination and activities, including accommodations, transportation, and meals.
Assists with expense and credit card reconciling.
Works closely with Executive Assistant team on cross-functional work.
Serve as the primary point of contact for the Cincinnati office, coordinating day-to-day administrative operations, office logistics, vendor communication, and basic facilities needs to ensure a smooth and professional workplace environment.
Flexibility and understanding of variable peak workloads, time zones, and working hours and ability to effectively work in a high-pressure, fast-paced environment.
Secondary Duties:
Performs other duties as needed/assigned.
Provides additional assistance to other departments when confidentiality is of extreme importance.
Assists with special projects, events, and community-related activities.
Provides back-up assistance to other administrative support team members as needed.
Education and/or Experience:
Associate degree (A.A.) in business administration, or related field. 4-6 years of administrative or business-related experience.
Competency and/or Skill:
Ability to manage/maintain confidentiality on all levels
Exceptional written and spoken communication skills
Exceptional computer skills
Work collaboratively with a variety of people, including executives, teammates, and external contacts
Organizational skills, multi-tasking ability, confidence in prioritizing work and decision-making
Professional attire is necessary for various occasions
Supervisory Responsibilities:
N/A
About Us
Founded in 1915, Midmark Corporation is the only company transforming healthcare experiences through innovative design within the medical, dental and animal health environments. With more than 2,200 teammates worldwide, Midmark focuses on harmonizing space, technology and workflows, creating a better experience for caregivers and patients at the point of care. The Midmark headquarters and innovation hub are located in Versailles, Ohio, which is also home to the Midmark Experience Center, Design Center, Technology Center and our largest manufacturing facility. Midmark maintains eleven additional locations in the United States, including four innovation hubs, and has subsidiaries in India and Italy.
EO/AA Employer Minorities/Females/Protected Veterans/Disabled
Job Info
Job Identification 4469
Job Category Administrative
Degree Level Associate Degree
Job Schedule Part time
Job Shift Day
Locations 9987 Carver Road, Blue Ash, OH, 45242, US