Membership Admin Assistant (Part Time)
Addison Group, Washington, District of Columbia, United States
Membership Admin Assistant (Part Time)
Industry: Nonprofit / Membership Organization
Location (city, state): Washington, DC
Assignment Type: Contract (through September 30)
Pay: $22 $24 / hour (depending on experience)
Work Schedule: Part-time, 20 hours per week
TuesdayFriday, 12:00 PM 5:00 PM
Hybrid schedule with two onsite days and two remote days
Benefits: This position is eligible for medical, dental, vision, and 401(k).
About Our Client:
Addison Group is partnering with our client, a mission-driven organization, to identify a Membership Admin Assistant (Part Time). This role will support teams focused on member engagement and program initiatives, working with stakeholders across multiple regions in a collaborative and fast-paced environment.
Job Description:
This position provides administrative and operational support to two teams, helping manage communications, coordinate meetings, and handle financial tracking processes. The ideal candidate is detail-oriented, proactive, and comfortable supporting a high-volume workflow across multiple priorities.
Key Responsibilities:
Financial & Administrative Support:
Process and monitor payment requests using expense management systems
Maintain accurate records of invoices, contracts, and payment activity
Update internal tracking systems to ensure accurate financial and membership data
Meeting & Logistics Coordination:
Schedule meetings across multiple time zones and manage calendar logistics
Prepare meeting materials and capture notes, action items, and follow-ups
Support internal coordination efforts to keep projects on track
Webinar & Virtual Event Support:
Coordinate and launch virtual events using platforms such as Zoom
Manage registrations, confirmations, and attendee communications
Assist with post-event follow-up and reporting
Communication & Inbox Management:
Monitor and respond to incoming inquiries from members or stakeholders
Provide timely follow-up and route requests to appropriate team members
Maintain distribution lists, contact databases, and communication tools
General Administrative Support:
Assist with outreach efforts, event preparation, and materials coordination
Support ongoing projects and team initiatives as needed
Help maintain organized systems and ensure smooth day-to-day operations
Qualifications:
2+ years of administrative experience, preferably within a nonprofit, association, or membership-based organization
Experience managing shared inboxes, coordinating meetings, and supporting member or customer communications
Hands-on experience with Concur for expense processing and tracking required
Proficiency with virtual meeting platforms such as Zoom and collaboration tools like Microsoft Teams
Strong organizational skills with attention to detail and accuracy
Ability to multitask and adapt in a fast-paced, deadline-driven environment
Associate's degree required
Additional Details:
Start Date: Early May
Interview Process: One-step virtual panel interview
Team Size: Mid-sized, collaborative team environment
Schedule supports teams across multiple U.S. time zones
Opportunity to gain exposure to member engagement and program operations
Perks:
Flexible part-time schedule with hybrid work environment
Opportunity to support impactful programs and initiatives
Collaborative and supportive team culture
Exposure to cross-functional projects and stakeholder engagement
Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities upon request.
Industry: Nonprofit / Membership Organization
Location (city, state): Washington, DC
Assignment Type: Contract (through September 30)
Pay: $22 $24 / hour (depending on experience)
Work Schedule: Part-time, 20 hours per week
TuesdayFriday, 12:00 PM 5:00 PM
Hybrid schedule with two onsite days and two remote days
Benefits: This position is eligible for medical, dental, vision, and 401(k).
About Our Client:
Addison Group is partnering with our client, a mission-driven organization, to identify a Membership Admin Assistant (Part Time). This role will support teams focused on member engagement and program initiatives, working with stakeholders across multiple regions in a collaborative and fast-paced environment.
Job Description:
This position provides administrative and operational support to two teams, helping manage communications, coordinate meetings, and handle financial tracking processes. The ideal candidate is detail-oriented, proactive, and comfortable supporting a high-volume workflow across multiple priorities.
Key Responsibilities:
Financial & Administrative Support:
Process and monitor payment requests using expense management systems
Maintain accurate records of invoices, contracts, and payment activity
Update internal tracking systems to ensure accurate financial and membership data
Meeting & Logistics Coordination:
Schedule meetings across multiple time zones and manage calendar logistics
Prepare meeting materials and capture notes, action items, and follow-ups
Support internal coordination efforts to keep projects on track
Webinar & Virtual Event Support:
Coordinate and launch virtual events using platforms such as Zoom
Manage registrations, confirmations, and attendee communications
Assist with post-event follow-up and reporting
Communication & Inbox Management:
Monitor and respond to incoming inquiries from members or stakeholders
Provide timely follow-up and route requests to appropriate team members
Maintain distribution lists, contact databases, and communication tools
General Administrative Support:
Assist with outreach efforts, event preparation, and materials coordination
Support ongoing projects and team initiatives as needed
Help maintain organized systems and ensure smooth day-to-day operations
Qualifications:
2+ years of administrative experience, preferably within a nonprofit, association, or membership-based organization
Experience managing shared inboxes, coordinating meetings, and supporting member or customer communications
Hands-on experience with Concur for expense processing and tracking required
Proficiency with virtual meeting platforms such as Zoom and collaboration tools like Microsoft Teams
Strong organizational skills with attention to detail and accuracy
Ability to multitask and adapt in a fast-paced, deadline-driven environment
Associate's degree required
Additional Details:
Start Date: Early May
Interview Process: One-step virtual panel interview
Team Size: Mid-sized, collaborative team environment
Schedule supports teams across multiple U.S. time zones
Opportunity to gain exposure to member engagement and program operations
Perks:
Flexible part-time schedule with hybrid work environment
Opportunity to support impactful programs and initiatives
Collaborative and supportive team culture
Exposure to cross-functional projects and stakeholder engagement
Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities upon request.