Office Coordinator - In Motion Physical Therapy - Chilled Pond
Bon Secours, Chesapeake, VA, United States
Office Coordinator – In Motion Physical Therapy - Chilled Pond
The Office Coordinator coordinates services of the assigned practice, while working as a Medical Assistant or Front Desk position for a designed % of time based on the volume of the practice. Coordinates and monitors the work of all office staff and administrative functions. Monitors clinical and clerical staff compliance with regulatory requirements.
Essential Functions
Demonstrates and meets competencies and skills as outlined in the departmental skills/competency checklist annually.
Plans, prioritizes, and coordinates the work of others; maintains confidentiality of sensitive information; monitors quality control standards; identifies problems and recommends solutions and corrects errors; communicates effectively verbally and in written form.
Maintains a current knowledge of all departmental policies, procedures, functions and EMR in order to make appropriate decisions with guidance from the APM for all aspects of the practice.
Works with providers to ensure Press Ganey Patient Experience scores are strong. Responsible for implementing processes at sites when experience scores are not meeting benchmarks.
Maintains, supports and communicates initiatives such as PCMH, EMMI, Tel‑Assurance, Meaningful Use.
Prepares patient and equipment for exams and procedures, applies/removes dressings, administers treatment under the direction/supervision of the physician. Maintains medical supply inventory, maintains physician’s call schedule, schedules all surgeries and procedures with the OR if applicable. Provides phone triage for scheduling same‑day appointments.
Answers phones and directs calls to the appropriate party, collects co‑payments and deductibles at time of service. Checks patients in, schedules new patients as well as return visits.
Responsible for daily posting of all charges, receipts, ensuring all encounter forms are accounted for, obtaining any missing charge information. Accurately posts CPT and ICD‑9 codes, pays attention to procedure modifiers, and appropriateness of diagnosis codes. Responsible for balancing receipts and deposits at close of day.
Verifies insurance coverage and obtains authorizations, if necessary, from insurance carriers for procedures, tests, therapy, etc. Notifies physician/assistant when pre‑cert problems occur.
Pulls charts for scheduled patients, prepares charts by ensuring all required reports, faxes, and notes are present, files charts back. Follows HIPAA guidelines for release of medical records. Thin charts per office schedule following chart retention regulations.
Trains new employees working at site and well as employees who need re‑training.
Establishes and maintains an effective working relationship with clinical and clerical staff, physicians, administrative staff, and patients.
This document is not an exhaustive list of all responsibilities, skills, duties, requirements, or working conditions associated with the job. Employees may be required to perform other job‑related duties as required by their supervisor, subject to reasonable accommodation.
Education
High School Diploma or GED (required)
Bachelor’s degree (preferred)
Licensure/Certification
BLS Basic Life Support – American Heart Association (required)
Experience
1‑2 years of healthcare experience (preferred)
1‑2 Years Of Extensive Customer Service Experience (preferred)
Experience in multiple areas of pre‑access (scheduling, pre‑registration, financial clearance) preferred.
What We Offer
Competitive pay, incentives, referral bonuses and 403(b) with employer contributions (when eligible)
Medical, dental, vision, prescription coverage, HSA/FSA options, life insurance, mental health resources and discounts
Paid time off, parental and FMLA leave, short‑ and long‑term disability, backup care for children and elders
Tuition assistance, professional development and continuing education support
All applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, age, genetic information, or protected veteran status, and will not be discriminated against on the basis of disability. If you are an individual with a disability and would like to request a reasonable accommodation as part of the employment selection process, please contact The Talent Acquisition Team at recruitment@mercy.com.
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The Office Coordinator coordinates services of the assigned practice, while working as a Medical Assistant or Front Desk position for a designed % of time based on the volume of the practice. Coordinates and monitors the work of all office staff and administrative functions. Monitors clinical and clerical staff compliance with regulatory requirements.
Essential Functions
Demonstrates and meets competencies and skills as outlined in the departmental skills/competency checklist annually.
Plans, prioritizes, and coordinates the work of others; maintains confidentiality of sensitive information; monitors quality control standards; identifies problems and recommends solutions and corrects errors; communicates effectively verbally and in written form.
Maintains a current knowledge of all departmental policies, procedures, functions and EMR in order to make appropriate decisions with guidance from the APM for all aspects of the practice.
Works with providers to ensure Press Ganey Patient Experience scores are strong. Responsible for implementing processes at sites when experience scores are not meeting benchmarks.
Maintains, supports and communicates initiatives such as PCMH, EMMI, Tel‑Assurance, Meaningful Use.
Prepares patient and equipment for exams and procedures, applies/removes dressings, administers treatment under the direction/supervision of the physician. Maintains medical supply inventory, maintains physician’s call schedule, schedules all surgeries and procedures with the OR if applicable. Provides phone triage for scheduling same‑day appointments.
Answers phones and directs calls to the appropriate party, collects co‑payments and deductibles at time of service. Checks patients in, schedules new patients as well as return visits.
Responsible for daily posting of all charges, receipts, ensuring all encounter forms are accounted for, obtaining any missing charge information. Accurately posts CPT and ICD‑9 codes, pays attention to procedure modifiers, and appropriateness of diagnosis codes. Responsible for balancing receipts and deposits at close of day.
Verifies insurance coverage and obtains authorizations, if necessary, from insurance carriers for procedures, tests, therapy, etc. Notifies physician/assistant when pre‑cert problems occur.
Pulls charts for scheduled patients, prepares charts by ensuring all required reports, faxes, and notes are present, files charts back. Follows HIPAA guidelines for release of medical records. Thin charts per office schedule following chart retention regulations.
Trains new employees working at site and well as employees who need re‑training.
Establishes and maintains an effective working relationship with clinical and clerical staff, physicians, administrative staff, and patients.
This document is not an exhaustive list of all responsibilities, skills, duties, requirements, or working conditions associated with the job. Employees may be required to perform other job‑related duties as required by their supervisor, subject to reasonable accommodation.
Education
High School Diploma or GED (required)
Bachelor’s degree (preferred)
Licensure/Certification
BLS Basic Life Support – American Heart Association (required)
Experience
1‑2 years of healthcare experience (preferred)
1‑2 Years Of Extensive Customer Service Experience (preferred)
Experience in multiple areas of pre‑access (scheduling, pre‑registration, financial clearance) preferred.
What We Offer
Competitive pay, incentives, referral bonuses and 403(b) with employer contributions (when eligible)
Medical, dental, vision, prescription coverage, HSA/FSA options, life insurance, mental health resources and discounts
Paid time off, parental and FMLA leave, short‑ and long‑term disability, backup care for children and elders
Tuition assistance, professional development and continuing education support
All applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, age, genetic information, or protected veteran status, and will not be discriminated against on the basis of disability. If you are an individual with a disability and would like to request a reasonable accommodation as part of the employment selection process, please contact The Talent Acquisition Team at recruitment@mercy.com.
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