Payroll & HR Specialist
Well Werks Energy, Norman, OK, United States
Description
We are seeking a proactive and detail-oriented Payroll & HR Specialist to join our lean but high-performing Human Resources team. This is a blended role that requires both technical payroll expertise and hands-on support across a broad range of HR functions. The ideal candidate will be self-driven, resourceful, and comfortable operating in a dynamic environment with evolving priorities.
This position plays a critical role in ensuring accurate and timely payroll processing, maintaining HRIS data integrity, and supporting employees and managers throughout the employee lifecycle. Reporting to the HR Director, the Payroll & HR Specialist will work independently but collaboratively, bringing forward ideas to improve processes and strengthen HR operations.
Essential Duties and Responsibilities
Payroll Administration
Process biweekly payroll in Paycom with accuracy and timeliness.
Audit payroll reports, identify and resolve discrepancies, and serve as a point of contact for payroll-related inquiries.
Maintain and update employee records in the HRIS, including new hires, promotions, pay changes, and terminations.
Ensure full compliance with federal, state, and local wage and hour laws, payroll tax regulations, and company policies.
Coordinate with Finance to reconcile payroll data and provide accurate reporting for budgeting and audits.
Oversee payroll-related tax filings, W-2 processing, and year-end reporting in collaboration with internal and external partners.
HR Operations & Employee Support
Act as a go-to resource for employee questions related to HR policies, systems, and payroll.
Support full-cycle onboarding and offboarding processes, ensuring compliance and a positive employee experience.
Maintain accurate and complete records in the HRIS, ensuring data integrity and confidentiality.
Generate regular and ad hoc reports and HR metrics to support business needs.
Participate in cross-functional HR projects, process improvements, and policy updates.
Assist in maintaining compliance with employment laws and company policies.
Qualifications
Education & Experience
Bachelor’s degree in Human Resources, Business Administration, or a related field preferred.
3–5 years of progressive HR experience, with demonstrated focus in payroll administration.
Proficiency in Paycom is required; experience with other HRIS systems is a plus.
Strong working knowledge of payroll regulations, labor laws, and HR compliance.
General ledger and payroll tax compliance experience preferred.
Experience in the energy services industry or a similarly fast-paced, service-oriented environment is strongly preferred.
Skills & Abilities
Self-starter with the ability to work independently and manage multiple priorities with minimal oversight.
Exceptional attention to detail with strong analytical and problem-solving skills.
Excellent verbal and written communication skills; able to interface effectively with employees at all levels.
High degree of professionalism, discretion, and judgment in handling sensitive information.
Strong organizational skills and ability to thrive in a fast-moving environment.
Proficient in Microsoft Office Suite, especially Excel (pivot tables, VLOOKUPs, etc.).
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We are seeking a proactive and detail-oriented Payroll & HR Specialist to join our lean but high-performing Human Resources team. This is a blended role that requires both technical payroll expertise and hands-on support across a broad range of HR functions. The ideal candidate will be self-driven, resourceful, and comfortable operating in a dynamic environment with evolving priorities.
This position plays a critical role in ensuring accurate and timely payroll processing, maintaining HRIS data integrity, and supporting employees and managers throughout the employee lifecycle. Reporting to the HR Director, the Payroll & HR Specialist will work independently but collaboratively, bringing forward ideas to improve processes and strengthen HR operations.
Essential Duties and Responsibilities
Payroll Administration
Process biweekly payroll in Paycom with accuracy and timeliness.
Audit payroll reports, identify and resolve discrepancies, and serve as a point of contact for payroll-related inquiries.
Maintain and update employee records in the HRIS, including new hires, promotions, pay changes, and terminations.
Ensure full compliance with federal, state, and local wage and hour laws, payroll tax regulations, and company policies.
Coordinate with Finance to reconcile payroll data and provide accurate reporting for budgeting and audits.
Oversee payroll-related tax filings, W-2 processing, and year-end reporting in collaboration with internal and external partners.
HR Operations & Employee Support
Act as a go-to resource for employee questions related to HR policies, systems, and payroll.
Support full-cycle onboarding and offboarding processes, ensuring compliance and a positive employee experience.
Maintain accurate and complete records in the HRIS, ensuring data integrity and confidentiality.
Generate regular and ad hoc reports and HR metrics to support business needs.
Participate in cross-functional HR projects, process improvements, and policy updates.
Assist in maintaining compliance with employment laws and company policies.
Qualifications
Education & Experience
Bachelor’s degree in Human Resources, Business Administration, or a related field preferred.
3–5 years of progressive HR experience, with demonstrated focus in payroll administration.
Proficiency in Paycom is required; experience with other HRIS systems is a plus.
Strong working knowledge of payroll regulations, labor laws, and HR compliance.
General ledger and payroll tax compliance experience preferred.
Experience in the energy services industry or a similarly fast-paced, service-oriented environment is strongly preferred.
Skills & Abilities
Self-starter with the ability to work independently and manage multiple priorities with minimal oversight.
Exceptional attention to detail with strong analytical and problem-solving skills.
Excellent verbal and written communication skills; able to interface effectively with employees at all levels.
High degree of professionalism, discretion, and judgment in handling sensitive information.
Strong organizational skills and ability to thrive in a fast-moving environment.
Proficient in Microsoft Office Suite, especially Excel (pivot tables, VLOOKUPs, etc.).
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